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Home My WebLink About04/23/90 Board of Public Works MinutesREGULAR MEETING APRIL 23, 1990 133 1 1 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 23, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the April 16, 1990, regular meeting of the Board were approved. OPENING OF BID PROPOSALS - ROLL BOX SERVICES FOR WHITE GOODS - DEPARTMENT OF SANITATION AND FILING OF NON-DISCRIMINATION COMMITMENT FORMS This was the date set for receiving and opening of sealed bid Proposals for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid Proposals were opened and publicly read: HARRY B. FRANKLIN COMPANY, INC. FRANKLIN WASTE SERVICES 505 West Garro Street Plymouth, Indiana 46563 Bid was submitted by Mr. Michael Affidavit was in order and a ten was submitted. BID: P. Morris, Non -Collusion per cent (10%) Bid Bond ITEMS TO BE HAULED TO LANDFILL CONTAINER CHG. LANDFILL HAULING TOTAL 20 YARD NONE $ 90.00 $125.00 $215.00 30 YARD NONE 135.00 125.00 260.00 40 YARD NONE 180.00 125.00 305.00 45 YARD NONE 202.50 125.00 327.00 The bid noted that they have quoted the current landfill rate at $4.50 per cubic yard. Any changes in landfill rate would be adjusted accordingly. In addition to the three (3) containers requested and quoted above, and in support of community recycling, Franklin Waste Services would provide one (1) container for each of the three locations for the collection of all ferrous and non-ferrous metal (appliances, fencing, auto parts, aluminum storm doors, etc.). FE./NON FE. CONTAINER CHG. LANDFILL HAULING TOTAL 20 YARD $ 75.00 NONE $125.00 $200.00 30 YARD 75.00 NONE 125.00 200.00 40 YARD 75.00 NONE 125.00 200.00 45 YARD 75.00 NONE 125.00 200.00 RECYCLING CONTAINERS: CONTAINER CONTAINER REIMBURSEMENT RENTAL HAULING TO CITY 1. GLASS: CLEAR $100.00 M0. $90.00 50% OF NET REVENUE BROWN/GREEN 100.00 MO. 90.00 SAME AS ABOVE ALUMINUM CANS 100.00 M0. 90.00 SAME AS ABOVE 2. PAPER/PLASTIC 125.00 90.00 0% OF NET AUTO BATTERIES SAME AS ABOVE 1134 REGULAR MEETING APRIL 23, 1990 BID NOTED THAT THE HARRY B. FRANKLIN COMPANY, INC., WILL SUPPLY ALL I.C.C./PSCI PERMITS AND HAULING REQUIREMENTS PLUS LIABILITY INSURANCE WITH THE BID FOR REVIEW. BFI WASTE SYSTEMS BROWNING-FERRIS INDUSTRIES P.O. Box 1887 1750 West Lusher Avenue Elkhart, Indiana 46515 Bid was signed by William Miller, Affidavit was in order. BID: Jr. and the Non -Collusion The following is BFI's bid pricing for the specified locations. Haul charges will remain the same on 20, 30, and 40 yard open top containers; only disposal rates will raise according to box size. 701 WEST SAMPLE Haul Charge - $106.00 plus current disposal charges Rental Fee - 50.00 per month 3113 RIVERSIDE DRIVE Haul Charge - $247.00 plus current disposal charges Rental Fee - 50.00 per month SLUDGE FARM ON OLD CLEVELAND ROAD Haul Charge - $222.00 plus current disposal charges Rental Fee - 50.00 per month DISPOSAL FEES Please note that all rubbish will be transported to the Prairie View Landfill. Current rates are $4.75 per cubic yard. BFI will always charge as a pass through to the City of South Bend the current disposal rates. These rates are subject to increase. RECYCLING FEES: Unable to bid on any recycling services at this time. SUPERIOR WASTE SYSTEMS A DIVISION OF INDIANA WASTE SYSTEMS, INC. 20645 West Ireland Road South Bend, Indiana 46680 Bid was signed by Ray Garbaciak and Non -Collusion Affidavit was in order. BID: Hauling Charge per load Disposal Charge per yard/per load Container rental fee Total charge per load 20 c/yd $140.00 30 c/yd $140.00 40 c/yd $140.00 $4.50/90.00 $4.50/135.00 $4.50/$180.00 $230.00 $275.00 $320.00 Any waste determined to be Special Waste will be charged disposal at the current gate rate. Current rate: $11.00 per yard. I 1 1 135 REGULAR MEETING APRIL 23, 1990 H.B. 1240 - recently passed mandates a $.50 per ton fee on all wastes disposed of in the state of Indiana effective 1/1/91. This fee will be passed on at that time. Any ad all fees imposed by local or state governments will be passed on. BID PROPOSAL FOR RECYCLING BOXES Hauling Charge Per load $120.00 Disposal Charge -0- Container Rental Fee per month $ 60.00 The above rates for recycling reflect the City of South Bend receiving one hundred per cent (1000) of the revenues generated from the sale of the material. Revenue is based on current markets. Method of Disposal: All waste collected and transported from the City of South Bend would be disposed using the sanitary landfill method. All waste collected will be disposed of at the following licensed sanitary landfill: Prairie View Landfill, 15505 Shiverly Road, Wyatt, Indiana. Recycling Materials: All recyclables collected and transported from the City of South Bend will be purchased, processed and sold at the following recycling buy back center: South Bend Waste Paper, 1519 South Franklin, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were referred to the Department of Sanitation for review and recommendation and the Non -Discrimination Commitment forms as submitted with the bids were accepted for filing. OPENING OF BIDS -LIFEPAK 5 MONITORS/DEFIBRILLATOR Mr. Leszczynski advised that pursuant to the adoption of Resolution No. 11-1990 declaring obsolete Fire Department Lifepak Monitors and Defibrillators, the equipment was offered for sale with today being the date for which sealed bids were to be submitted. The following sealed bids were received: UNIVERSITY OF NOTRE DAME Notre Dame, Indiana Sealed bid was submitted by Ms. Carol Seager, Director, University Health Services. BID: $2,000.00 for the following equipment: Lifepak 5 Monitor Serial #0014920 (1982) Defibrillator Unit Serial #00014384 SAINT JOSEPH'S MEDICAL CENTER 801 East LaSalle P.O. Box 1935 South Bend, Indiana 46634-1935 Bid was submitted by Mr. Janet L. Balog, R.N., Administrator, Emergency and Community Health Resources. BID: $2,001.00 for either of the two (2) monitor/defibrillators available for purchase Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were referred to the Fire Department for review and recommendation. 136 REGULAR MEETING APRIL 23, 1990 OPENING OF PROPOSALS - DEBT COLLECTION SERVICES - FIRE DEPARTMENT AND FILING OF NON-DISCRIMINATION COMMITMENT FORMS Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Proposals for debt collection services for past due ambulance accounts for the South Bend Fire Department for 1990. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following Proposals were opened and read: FEDERATED COLLECTION AGENCY Suite 138 - Marycrest Building 2015 West Western Avenue South Bend, Indiana 46629 Proposal was submitted by Mr. Robert Forgash, President. PROPOSAL: Thirty-five per cent (35%) for all monies collected and no fees will be assessed on unrecovered accounts. MIDWEST COLLECTION SERVICES, INC. 3222 Mishawaka Avenue P.O. Box 4187 South Bend, Indiana 46634 Proposal was submitted by Mr. John N. Nickelson, President. PROPOSAL: Thirty-five per cent (35%) straight and fifty per cent (50%) sue, transfer or skip. All monies will be remitted monthly. Client inventory reports can be provided upon request. HELVEY & ASSOCIATES, INC. COLLECTIONS DOCTORS BUSINESS BUREAU 3601 East Jefferson Boulevard South Bend, Indiana 46615 Proposal was submitted by Ms. Kathleen A. Nichols, Client Services. PROPOSAL: Fifty per cent (50%) contingent upon collection. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Proposals were referred to the Fire Department for review and recommendation and the Non -Discrimination Commitment Forms as submitted with the Proposals were accepted and filed. ADOPT RESOLUTION NO. 12-1990 - DISPOSAL OF OBSOLETE EQUIPMENT - STUDEBAKER MUSEUM In a letter to the Board, Mr. Thomas Appel, Museum Operations Manager, Studebaker National Museum, 120 South St. Joseph Street, South Bend, Indiana, advised that the Museum would like to dispose of a 1960 Studebaker Champ Pickup truck, Serial No. E5128736. The truck has deteriorated over the years and is no longer suitable as an operable utility vehicle. Its condition does not warrant a restoration. Mr. Appel further advised that the Studebaker National Museum Collections Committee is of the opinion that the vehicle will sell for under five hundred dollars ($500.00). The Museum would like to auction the truck during the upcoming Studebaker Festival on May 5, 1990 with proceeds to go to the Studebaker National Museum. Therefore, Mrs. DeClercq made a motion that the Resolution as submitted be adopted. Ms. Humphreys seconded the motion which carried and the following Resolution No. 12-1990 was adopted: 1 Fj Ll In REGULAR MEETING APRIL 23, 1990 RESOLUTION NO. 12-1990 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1960 STUDEBAKER CHAMP PICK-UP TRUCK SERIAL NO. E5128736 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the property listed above is no longer needed by the City; is unfit for the purpose for which it was intended; and has an estimated total value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property may be transferred or sold at public or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 23rd day of April, 1990. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE EMERGENCY BOARD -UP CONTRACT Mr. Leszczynski advised that submitted to the Board is an emergency board -up contract which sets into place procedures for the boarding -up of structures after a fire. Fire Chief Luther Taylor advised that the Department has been operating under this procedure for years and they felt it was important to put the procedures and policy in writing at this time. Assistant Chief Bert Prawat advised that Chapter 6 of the South Bend Municipal Code provides that the Department can board up a structure if it is deemed unsafe. In the past the Department has kept a list of contractors who were called, on a rotating basis, to provide these baord-up services. It is noted that the Emergency Board -up Contract as submitted indicates that the Fire Chief is designated as the agent of the Board for the limited purpose of entering into and is authorized to enter into contracts with individual contractors for emergency board -up of structures. Further, Contractors shall be called when necessary off a rotating list which is to be kept available for public inspection at the Fire Department. Any contractor can be placed on the list by filing an application with the Board of Public Works Upon the application being formally filed with the Board, and the posting of the required $1,000.00 bond, the new contractor shall be placed at the bottom of the list. Therefore, Mrs. DeClercq made a motion that the Contract as submitted be approved. Ms. Humphreys seconded the motion which carried. 138 REGULAR MEETING APRIL 23, 1990 APPROVE CONSTRUCTION CONTRACT - PAVING IMPROVEMENTS - BOWMAN CEMETERY PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on April 16, 1990 to Michiana Paving & Excavating, 705 South Beiger Street, Mishawaka, Indiana, in the amount of $23,244.40 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - MARCH OF DIMES WALKAMERICA - APRIL 28, 1990 Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the March of Dimes Birth Defects Foundation, sponsors of the 20th Annual WalkAmerica, to be held on April 28, 1990, have met resolution requirements and the appropriate Agreement is being submitted at this time for approval and execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT - CROSS CREEK Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board Irrevocable Standby Letter of Credit No. S-8812 in the amount of $126,032.00 from Society Bank for the account of Cross Creek, Inc., 828 East Jefferson Boulevard for Cross Creek, Section Three, Part II. It is noted that the expiration date of the Letter of Credit is June 28, 1990. Mr. Leszczynski made a motion that the Letter of Credit be accepted and approved. Mrs. DeClercq seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMITS: - NEW ENERGY - AE PISTONS - HEDWIN CORPORATION Ms. Megan Wright, Pretreatment Coordinator, Bureau of Wastewater, submitted to the Board Wastewater Discharge Permit Nos. SB002:2, SB030 and SB029 for New Energy, AE Pistons and Hedwin Corporation and recommended approval. Ms. Wright noted that the industrial discharge permit for New Energy has been revised. AE Pistons and Hedwin are new permits. Mr. Leszczynski made a motion that the recommendation be accepted and the permits be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF ST. JOSEPH COUNTY DEMOCRATIC CENTRAL COMMITTEE TO UTILIZE PUBLIC BUILDINGS FOR VOTING PURPOSES In a letter to the Board, Mr. Kenneth P. Fedder, Chairman, St. Joseph County Democratic Central Committee, requested the Board's permission to use the following public buildings for voting purposes on Primary Election day, May 8, 1990: Fire Station #2 Potawatomi Greenhouse Fire Station 43 Pinhook Pavilion Fire Station #5 Leeper Park Tennis Court Fire Station #6 Martin Luther King Center Fire Station #7 LaSalle Park Recreation Center Fire Station #8 LaSalle Fillmore Center Fire Station #9 Northeast Neighborhood Center Fire Station #10 Erskine Park Club House Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, this annual request was approved. REGULAR MEETING APRIL 23, 1990 APPROVE REQUEST OF SOUTH BEND COMMUNITY SCHOOL CORPORATION FOR REDUCED PARKING RATE - COLFAX PARKING GARAGE Ms. Katherine Humphreys, Director, Administration and Finance, advised that Dr. James Ashley, Director of Special Programs, South Bend Community School Corporation, 635 South Main Street, South Bend, Indiana, advised that on May 15, 1990 the School Corporation will be holding its annual "Achievers All" ceremony at the Morris Civic Auditorium. Therefore, it is being requested that the parking rate for the Colfax parking garage be reduced to $1.00 in conjunction with this event which will take place from 7:00 p.m. to 9:30 p.m. at the Morris Civic. Ms. Humphreys made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. REQUESTS FOR DESIGNATED HANDICAPPED PARKING SPACES - REFERRED: - 1116 BIRNER STREET - 709 ALTGELD STREET Mr. and Mrs. Lee Rogers, 1116 Birner Street, South Bend, Indiana, advised that they have a handicapped daughter and would like the parking space in front of their residence designated as a handicapped parking space. Additionally, Mrs. Goldie Ivarson, 709 Altgeld, South Bend, Indiana, advised that her husband, Hans, is handicapped and they would request that the parking space in front of their house be designated as a handicapped parking space. Mr. Leszczynski made a motion that these requests be referred to the appropriate City Departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUESTS: - OF FRATERNAL ORDER OF POLICE FOR PARKING RESTRICTIONS - MAY 15 1990 - OF WEST SIDE MEMORIAL COMMITTEE TO CONDUCT MEMORIAL DAY PARADE - MAY 28, 1990 - OF MADISON HOME SCHOOL ORGANIZATION TO CLOSE PARK AVENUE - MAY 18, 1990 - OF ST. JOSEPH COUNTY MEMORIAL SOCIETY TO CLOSE WASHINGTON STREET - MAY 28, 1990 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on April 9, 1990 and approval is recommended. Therefore, Mr. Leszczynski made a motion that the request of the Fraternal Order of Police and the. West Side Memorial Committee be approved. Ms. Humphreys seconded the motion which carried. Additionally, Ms. Humphreys made a motion that the request of the Madison Home School Organization and the St. Joseph County Memorial Society be approved. Mrs. DeClercq seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Certificates of Insurance submitted for the following were accepted and filed: 1. Bethel College, Inc. 1001 West McKinley Mishawaka, Indiana 2. William A. Geyer & David L. Geyer, d/b/a Geyer Construction & Development Co. and William A. Geyer, Individually 67475 Kenilworth Road Lakeville, Indiana 140 REGULAR MEETING APRIL 23, 1990 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-five (35) properties cleaned from April 9, 1990 to April 12, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 7425 through Claim Docket No. 7636 and Voucher Nos. 330-371 for the Bureau of Wastewater, Voucher Nos. 238-274 for the Bureau of Sewers and Voucher Nos. 16-18 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims and vouchers were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:56 a.m. S Pffl- Jo E. Leszczyn Patricia E. DeClercq K i i th6rin reys ATTE Sandra M. Parmerlee, Clerk �l 1 1