HomeMy WebLinkAbout04/16/90 Board of Public Works Minutes125
REGULAR MEETING
APRIL 16, 1990
The regular meeting of the Board of Public Works was convened at
9:34 a.m. on Monday, April 16, 1990, by Board President John E.
Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and
Ms. Katherine Humphreys present. Also present was Assistant City
Attorney Jenny Pitts Manier.
AGENDA ITEMS ADDED/STRICKEN:
There being no objections by members of the Board, claims were
added to the agenda and Escrow Agreements for the Madison - Niles
to East Race Project, Washington - Niles to Hill Project and
Niles Avenue Phase IV Project were stricken from the agenda.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys
and carried, the minutes of the April 9, 1990, regular meeting of
the Board were approved.
OPENING OF BIDS - STREET MATERIALS AND FILING OF
NON-DISCRIMINATION COMMITMENT FORMS
This was the date set for receiving and opening of sealed bids
for the following street materials:
1.
HAC Surface - #11 Limestone
15,000
ton
2.
HAC Surface - #11 BF Slag
15,000
ton
3.
HAC Surface - #11 BF Slag W/Fib.
5,000
ton
4.
HAC Surface - #11 BF Slag Mod.
5,000
ton
5.
HAC Surface - #11 BF Sand Mix
5,000
ton
6.
HAC Binder - 48 or 49
6,000
ton
7.
HAC Binder - #11
3,000
ton
8.
HAC Base - #5D
3,000
ton
9.
Bituminous Patch Material
1,000
ton
1.0.
Bit. Patch Material W/Fiber
1,000
ton
11.
Mineral Agg. #2 Stone or Slag
15,000
ton
12.
Coarse Agg. - #9 Spec.
5,000
ton
13.
Coarse Agg. - 473 Stone or Slag
5,000
ton
14.
Coarse Agg. - #73 Gravel
5,000
ton
15.
Fine Agg. - 423 or #24
1,500
ton
16.
Coarse Agg. - Crusher Run 7/16 XO
1,500
ton
17.
Ready Mix Concrete Class A - Limestone 600
cy
18.
Ready Mix Concrete Class A Slag
1,000
cy
19.
Ready Mix Concrete, Class B
150
cy
20.
Portland Cement
3,000
bags
21.
Bituminous Material - Tack
100
ton
22.
Bituminous Mat. - Dust Palative
175,000
gal
23.
Emulsified Asphalt
600,000
gal
24.
Fiber Reinforced Asphalt Membrane
Joint/Crack Main. Mat.
80,000
gal
25.
Joint Sealant and Stress Absorbing
Membrane - Laid in Place
50
ton
The Clerk tendered proofs of publication of Notice in the South
Bend Tribune and the Tri-County News which were found to be
sufficient.
Mr. Leszczynski advised that Whibco, Inc., River Road, P.O. Box
259, Leesburg, New Jersey declined to bid.
The following bids were opened and publicly read:
ROSE FUEL & MATERIALS, INC.
513 East Madison Street
South Bend, Indiana 46617
Bid was signed by R. Boyd Harwood, Non -Collusion Affidavit was
in order and a Certified Check in the amount of $1,536.00 was
submitted.
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REGULAR MEETING
BID:
ITEM NO. UNIT PRICE
#20 $5.12
APRIL 16, 1990
AMOUNT
$15,360.00
ST. JOSEPH MATERIALS COMPANY, INC.
60669 Orange Road
South Bend, Indiana 46.614
Bid was signed by Donald L. Decker, Sales Manager,
Non -Collusion Affidavit was in order and a ten per cent (100)
Bid Bond was submitted.
BID:
ITEM NO. UNIT PRICE AMOUNT
#12 $5.15 $25,750.00
#14 $6.25 $31,250.00
#15 $3.95 $ 5,925.00
TOTAL AMOUNT OF BID: $62,925.00
THE LEVY COMPANY, INC.
P.O. Box 540
Portage, Indiana 46368
Bid was signed by Donald L. Decker, Sales Manager, Non -
Collusion Affidavit was in order and a ten per cent (100)
Bid Bond was submitted.
BID:
ITPol
NO. UNIT PRICE
AN.OUNT
#11
$7.95
$119,250.00
413
$7.90
$ 39,500.00
#16
$7.65
$ 11,475.00
TOTAL AMOUNT OF BID:
$170,225.00
HASS CONCRETE PRODUCTS COMPANY
24423 State Road 23
South Bend, Indiana 46614
Bid was signed by Myron Wiegand, Non -Collusion Affidavit
was in order and a ten per cent (100) Bid Bond was submitted.
Coln
ITEM NO. UNIT PRICE AMOUNT
#17 $56.20 $33,720.00
#18 $55.70 $55,700.00
#19 $49.50 $ 7,425.00
#20 ` $ 5.05 $15,150.00
ADDENDUM: Add to concrete price per yard if requested
or applicable: Demurrage $50.00 per hour in
excess of 5 min. per yard unloading time.
to Cal.Chl. add $1.75 per yard
2% Cal.Chl. add $2.00 per yard
Heated conc. add $4.50 per yard
November 15 to April 15
TOTAL BID AMOUNT: $111,995.00
ELF ASPHALT
1510 Clover Road
Mishawaka, Indiana 46545
Bid was signed by Mr. Phil Ehrman, Vice -President, Non-
REGULAR MEETING
APRIL 16, 1990
Collusion Affidavit was in order and a ten per cent
(10%) Bid Bond was submitted.
ITEM
NO.
UNIT PRICE
421
$121.00
#22
.455
#23
.555
#26
AC-20
$175.00 A TON
427
PAF-2
$400.00 A TON
#28
HFST
.865 GAL.
MICHIANA PAVING & EXCAVATING_, INC.
705 South Beiger Street
Mishawaka, Indiana 46544
Bid was signed by Mr. Sean Watt, Non -Collusion Affidavit was
in order and a ten per cent (10%) Bid Bond was submitted.
BID:
ITEM NO.
UNIT PRICE
AMOUNT
#1
$19.17
$ 287,550.00
#2
20.53
307,950.00
#3
33.70
168,500.00
#4
32.40
162,000.00
#5
35.70
178,500.00
#6
14.86
89,160.00
47
17.63
52,890.00
#$
15.24
45,720.00
#9
23.55
23,550.00
*10
38.22
38,220.00
TOTAL AMOUNT OF BID: $1,354,040.00
RIETH-RILEY CONSTRUCTION COMPANY, INC.
P.O. Box 1775
South Bend, Indiana 46634
Bid was signed by Mr. George J. Sekan, Area Manager, Non -
Collusion Affidavit was in order and a ten per cent (10%)
Bid Bond was submitted-.
BID:
ITEM NO.
UNIT PRICE
AMOUNT
#1
$17.75
$ 266,250.00
#2
18.60
279,000.00
#3
31.50
157,500.00
44
31.50
157,500.00
#5
31.50
157,500.00
#6
15.50
93,000.00
#7
15.60
46,800.00
#8
15.25
45,750.00
#9
23.95
23,950.00
#10
39.50
39,500.00
TOTAL AMOUNT OF BID: $1,266,750.00
VULCAN MATERIALS COMPANY
24358 State Road 423
South Bend, Indiana 46614
Bid was signed by Mr. Charles D. Lawrence, Non -Collusion
Affidavit was in order and a Contractor's Bond for Supplies in
the amount of $25,000.00 was submitted.
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REGULAR MEETING
APRIL 16, 1990
13691r,
ITEM NO. UNIT PRICE
#13 $ 8.75
#14 5.55
#15 4.00
AMOUNT
$ 43,750.00
27,750.00
6,000.00
TOTAL AMOUNT OF BID: $ 77,500.00
WALSH & KELLY, INC.
24358 State Road 23
South Bend, Indiana 46614
Bid was signed by Mr. Thomas O. Walsh, President, Non -
Collusion Affidavit was in order and a ten per cent
(100) Bid Bond was submitted.
BID:
ITEM NO.
UNIT PRICE
AMOUNT
#1
$18.75
$ 281,250.00
#2
19.50
292,500.00
#3
31.75
158,750.00
#4
31.00
155,000.00
45
31.00
155,000.00
46
16.00
96,000.00
#7
16.25
48,750.00
#8
15.75
47,250.00
#9
25.50
25,500.00
#10
39.75
39,750.00
Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys
and carried, the above bids were referred to the Street
Department for review and recommendation and the
Non -Discrimination Commitment forms as submitted with the bids
were accepted for filing.
APPROVE ESCROW AGREEMENTS:
- HOWARD PARK WALL PROJECT
- VIEWING PARK PROJECT
- MORRIS CIVIC PARK PROJECT
Mr. Leszczynski advised that the required Escrow Agreements for
the above referred to projects which will be funded through TIF
bond financing, have been submitted to the Board for approval and
execution. Therefore, Mr. Leszczynski made a motion that the
Escrow Agreements be approved. Mrs. DeClercq seconded the motion
which carried.
APPROVE MEMORANDUM OF UNDERSTANDING - SOUTH BEND HOUSING
AUTHORITY
Mr. Ted Leverman, Assistant Director, Bureau of Housing, advised
that the Bureau is again seeking the approval of the Board on a
Memorandum of Understanding between the South Bend Housing
Authority and the City of South Bend in connection with the
Rental Rehabilitation program. He noted that this is an annual
requirement of HUD.
Mr. Leverman advised that this Memorandum is being submitted to
the Department of Housing and Urban Development in conjunction
with their application for the $68,000.00 which has been
allocated to South Bend for fiscal year 1990. A Memorandum of
Understanding is a federal requirement of the Rental
Rehabilitation Program as stated in the Federal Register (24 CFR
511.41b) which states that the Grantee and each participating PHA
shall execute a Memorandum of Understanding setting forth the
responsibilities of each party and the procedures to be followed
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REGULAR MEETING
APRIL 16, 1990
in coordinating the use of authority for vouchers and
certificates with rental rehabilitation grant amounts in
accordance with HUD requirements.
Mr. Leverman further noted that the Rental Rehabilitation Program
provides incentives to investors to rehabilitate their properties
by offering deferred loans at zero per cent (0%) interest for up
to fifty per cent (500) of the rehabilitation cost. Tenants
displaced by rehabilitation activities are screened to determine
their eligibility for a Section 8 Housing Voucher. Section 8
assistance is also available to eligible tenants whose rent
exceeds thirty five per cent (35%) of their adjusted gross
income.
Therefore, Mrs. DeClercq made a motion that the Memorandum of
Understanding as submitted be approved and executed. Ms.
Humphreys seconded the motion which carried.
AWARD BID - PAVING IMPROVEMENTS - BOWMAN CEMETERY
Mr. Michael P. Meeks, Director, Division of Engineering,
recommended that the Board award the bid of Michiana Paving &
Excavating, 705 South Beiger Street, Mishawaka, Indiana, in the
amount of $23,244.40 for the above referred to project. It is
noted that bids for this project were opened by the Board on
April 9, 1990. Mrs. DeClercq made a motion that the
recommendation be accepted and the bid be awarded. Mr.
Leszczynski seconded the motion which carried.
APPROVE CHANGE ORDER NO. 3 - CONTRACT I - WASTEWATER TREATMENT
PLANT IMPROVEMENTS PROJECT
Mr. Leszczynski advised that Tenney Pavoni Associates, Inc., 744
West Washington Street, South Bend, Indiana, has submitted Change
Order No. 3 - Contract I, as executed by Superior Construction
Company, for the above referred to project indicating an increase
of $117,640.51 for a new contract amount of $8,868,054.35 and
also indicating a twelve (12) day time extension for completion
of the project. Mr. Leszczynski also noted that this Change
Order involves approximately sixteen (16) to seventeen (17)
issues. Therefore, Mrs. DeClercq made a motion that the Change
Order as submitted be approved and executed. Mr. Leszczynski
seconded the motion which carried.
REQUEST TO CLOSE REX STREET, FROM PORTAGE TO ASHLAND, FOR
NEIGHBORHOOD BLOCK PARTY - MAY 12, 1990 - REFERRED
Mr. Leszczynski indicated that the Board is in receipt of an
Application for the Use of And Blocking of Access to Public
Right -of -Way for a Party or Similar Event as submitted by Patrick
B. and Elizabeth Tuite, 707 Rex Street, Apt. 3, South Bend,
Indiana, requesting that Rex Street, from Portage to Ashland
Avenue, be closed on Saturday, May 12, 1990 from 12:00 noon to
9:00 p.m. for a block party. Ms. Humphreys made a motion that
the request be referred to the appropriate departments for review
and recommendation.
REQUEST OF AUTO -OWNERS INSURANCE COMPANY TO RELEASE EASEMENT -
2309 EAST WASHINGTON - REFERRED
In a letter to the Board, Ms. Catherine A. Lutz, Administrator,
Real Estate Department, Auto -Owners Insurance, Box 30660,
Lansing, Michigan, advised that Auto -Owners is in the process of
purchasing the property located at 2309 East Washington Avenue
from their transferred employee, Mr. Kevin Downey, as part of
their Employee Relocation Assistance Program and it is their
intent to put the house on the market for sale.
Ms. Lutz submitted with her letter a survey indicating the
encroachment of the garage in the easement for public utilities
130
REGULAR MEETING
APRIL 16, 1990
as shown on the plat of the subdivision.
In order to clear title, Auto -Owners is requesting that the City
relinquish its right to that portion of the Easement in which the
encroachment lies, if there are no facilities in that portion of
the easement. Upon a motion made by Mr. Leszczynski, seconded by
Ms. Humphreys and carried, the request was referred to the
necessary departments and bureaus for review and recommendation.
REQUEST OF MICHIANA BICYCLE ASSOCIATION TO CONDUCT 20K BICYCLE
TIME TRIAL - MAY 19, 1990 - REFERRED
Mr. Kevin R. Norton, Vice-President/Publications, Michiana
Bicycle Association, Inc., P.O. Box 182, Granger, Indiana advised
that on Saturday, May 19, 1990, the Michiana Bicycle Association
is planning on conducting a 20K bicycle time trial from the U.S.
Army Reserve Center on Kenmore Street in South Bend. They are
therefore requesting permission to conduct this event on the City
streets.
Mr. Norton noted that the route will begin on Old Cleveland Road
from the corner of Kenmore Street west to Primrose Road, then
proceed on Primrose Road from the corner of Old Cleveland road
north to Auten Road, Auten Road from the corner of Primrose Road
for 100 yards and then return and retrace the route back to the
U.S. Army Reserve Center on Kenmore. The event will start at
9:00 a.m. and continue until approximately 12:00 noon or until
all riders have completed the course.
Mr. Norton further noted that it is planned that they will have
one member of the MBA at each intersection to monitor traffic and
the riders. They will also have a roving vehicle which will
monitor the course for unsafe conditions. It is requested that
the intersections along the route be controlled by the local law
enforcement agency. Mr. Leszczynski made a motion that the
request be referred to the appropriate City departments and
bureaus for review and recommendation. Ms. Humphreys seconded
the motion which carried.
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF
ABANDONED VEHICLES
Mrs. Patricia E. DeClercq, Director, Department of Code
Enforcement, requested permission to advertise for the sale of
approximately fourteen (14) abandoned vehicles, which are being
stored at Super Auto Salvage Corporation, 3300 South Main Street,
South Bend, Indiana. It was noted that all vehicles have been
stored more than fifteen (15) days, identification checks had
been run for auto theft and the owners and lienholders notified.
Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys
and carried, the above request was approved and a date of April
30, 1990, was established for the receiving and opening
of sealed bids.
RESCIND AWARD OF BID AND APPROVE
RECEIPT OF BIDS - ONE
TO READVERTISE FOR THE
EMISSION SPECTROMETER
In a letter to the Board, Mr. John Dillon, Director,
Environmental Services, recommended that the Board rescind the
bid award of February 26, 1990 to Perkin-Elmer Corporation, 9855
Crosspoint Blvd., Indianapolis, Indiana, for one (1) atomic
absorption/emission spectrometer and grant permission to
re -advertise for the receipt of bids for this spectrometer which
will be used for the benefit of the Wastewater Treatment Plant.
Mr. Leszczynski made a motion that the bid previously awarded on
February 26, 1990 to Perkin Elmer be rescinded and the request to
readvertise be approved. Mrs. DeClercq seconded the motion which
carried.
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REGULAR MEETING
APRIL 16, 1990
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APPROVE REQUESTS:
- OF AMERICAN LEGION AUXILIARY TO CONDUCT POPPY DAY SALES - MAY
4-5, 1990
- OF PARK DEPARTMENT TO CLOSE NILES FROM WASHINGTON TO COLFAX
IN CONJUNCTION WITH KAYAK RACES - APRIL 21-22 1990 JULY
21-22, 1990 AND AUGUST 18-19, 1990
Mr. Leszczynski advised that the above referred to requests,
which were submitted to -the Board on April 2,.-1990 have been
reviewed by various City departments and bureaus and are being
recommended for approval at this time. Therefore, Mr.
Leszczynski made a motion that the recommendation be accepted and
the requests be approved. Ms. Humphreys seconded the motion
which carried.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the following one (1) traffic control device was
approved:
1. NEW INSTALLATION: Right Lane Must Turn Right
LOCATION: On Jefferson at St. Joseph
FILING OF EXTENSION OF BID - AUTOMATED INFORMATION PROCESSING
SYSTEM
Mr. Leszczynski advised that the Board is in receipt of a letter
from Wang Laboratories, Inc., Suite 207, 401 East Colfax Avenue,
South Bend, Indiana, as written confirmation that Wang has
extended the pricing as submitted on December 18, 1989 for the
Automated Information Processing System to June 1, 1990. It is
noted that this confirmation is in response to a request of the
Board on March 12, 1990. Mr. Leszczynski made a motion that the
letter be accepted for filing. Mrs. DeClercq seconded the motion
which carried.
APPROVE EXCAVATION BOND
Mr. Michael P. Meeks, Director, Division of Engineering,
recommended that the Excavation Bond for Kropp Fire Protection,
Inc., 2015 W. Westeij Avenue, P.O. Box 3059, South Bend, Indiana
be approved effective April 16, 1990. Mr. Leszczynski made a
motion that the recommendation be accepted and the Bond be
approved. Mrs. DeClercq seconded the motion which carried.
APPROVE TITLE SHEETS:
- UNION STATTnN PARKTI
Mr. Leszczynski advised that Title Sheets for the above referred
to projects were being presented at this time for execution.
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the above referred to Title Sheets were approved and
signed.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
A report from the Department of Code Enforcement indicating a
total of twenty-three (23) properties cleaned from April 4, 1990
to April 5, 1990, was submitted. Upon a motion made by Mrs.
DeClercq, seconded by Ms. Humphreys and carried, the report as
submitted was filed.
APPROVE CLAIMS
Mr. Juan Manigault, Executive Director, Employment & Training
Services of St. Joseph County, submitted a list containing one
hundred sixty-nine (169) claims and recommended approval.
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REGULAR MEETING
APRIL 16, 1990
Additionally, Chief Deputy Controller John D. Leisenring,
submitted Claim Docket No. 7126 through Claim Docket No. 7422 and
recommended approval. Upon a motion made by Mrs. DeClercq,
seconded by Ms. Humphreys and carried, the claims were approved
and the reports as submitted were filed.
PRIVILEGE OF THE FLOOR:
REMINDER THAT POLITICAL SIGNS ARE NOT ALLOWED IN THE PUBLIC
RIGHT-OF-WAY
Mrs. Patricia E. DeClercq, Director, Department of Code
Enforcement, advised that it is time again to remind homeowners
that political signs are not allowed in the public right-of-way
which includes the tree lawn area between the sidewalk and the
curb. She noted that signs placed in the public right-of-way
will be removed by the City.
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and
carried, the meeting adjourned at 9:55 a.m.
n E. Leszczyn
Patricia E. DeClercq
�i/
f ,
erine H eys
AT EST:
LAL
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-"San-cTra M. Parmerlee, Clerk
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