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HomeMy WebLinkAbout04/09/90 Board of Public Works MinutesREGULAR MEETING APRIL 9, 1990 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, April 9, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Construction Contracts for the eight (8) Redevelopment TIF projects were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the April 2, 1990, regular meeting of the Board were approved. OPENING OF BIDS - PAVING IMPROVEMENTS - BOWMAN CEMETERY This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MICHIANA PAVING & EXCAVATING INC. 705 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Charles W. Meixel, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $23,244.40 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Thomas O. Walsh, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $24,230.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Kenneth G. Noble, Sales Manager, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $28,194,25 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to the Bureau of Cemeteries for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: BUREAU OF HOUSING BUREAU OF HOUSING FHA LENDER CERTIFICATION ACTIVITY The targeted goals for this activity are to prepare reports, 120 REGULAR MEETING APRIL 9, 1990 collect data, conduct studies, etc. necessary to secure certification as a FHA lender with intake of applications beginning 1-1-91. The total cost of this activity shall not exceed $30,000.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contract was approved and executed. APPROVE CONSTRUCTION CONTRACTS: - HOWARD PARK WALL PROJECT - MADISON - NILES TO EAST RACE PROJECT - VIEWING PARK PROJECT - MORRIS CIVIC PARK PROJECT - CBD SIDEWALKS AND CURBS PROJECT - WEST BANK LIGHTING PROJECT - WASHINGTON - NILES TO HILL PROJECT - NILES AVENUE PHASE IV PROJECT Mr. Leszczynski advised that in accordance with the award of on March 19, 1990, for the above referred to projects, the appropriate Construction Contracts have been submitted today Board approval as follows: HOWARD PARK WALL PROJECT Kankakee Valley Construction Company, Inc. $265,000.00 MADISON - NILES TO EAST RACE PROJECT Kankakee Valley Construction Company, Inc. $208,044.45 VIEWING PARK PROJECT Kaser-Spraker Construction, Inc. $258,830.00 MORRIS CIVIC PARK PROJECT Ancon Construction Company, Inc. $505,500.00 CBD SIDEWALKS AND CURBS PROJECT Michiana Paving & Excavating, Inc. $85,964.00 WEST BANK LIGHTING PROJECT Trans -Tech Electric $79,302.50 WASHINGTON - NILES TO HILL PROJECT Michiana Paving & Excavating, Inc. $175,969.10 NILES AVENUE PHASE IV PROJECT Rieth-Riley Construction Company, Inc. $536,124.55 bids for Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contracts, as indicated above, were approved and executed subject to final title transfer of the appropriate property to the Redevelopment Authority. Additionally, the required Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond and Builders Risk Insurance as submitted were filed. 1 1 121 REGULAR MEETING APRIL 9, 1990 APPROVE LEASE AGREEMENT - KENNEDY RECREATION CENTER Mr. Leszczynski advised that submitted to the Board was a Lease Agreement between the Board of Park Commissioners and the City of South Bend for and on behalf of the Department of Economic Development, Bureau of Housing, acting by and through the Board of Public Works providing for the lease to the City, by the Park Board, of the Kennedy Recreation Center for a period of five (5) years beginning April 1, 1990 and terminating March 31, 1995. It is noted that the City will pay annual rent of one dollar ($1.00) and be responsible for utility and maintenance costs. The Center is intended to be used for Bureau of Housing activities. Therefore, Mr. Leszczynski made a motion that the Lease Agreement as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - SOUTH BEND WASTEWATER TREATMENT PLANT - ADMINISTRATION BUILDING ADDITION Mr. Leszczynski advised that in accordance with the bid awarded on March 19, 1990 to Ziolkowski Construction, Inc., P.O. Box 1108, South Bend, Indiana, in the amount of $261,725.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond and Builders Risk Insurance as submitted were filed. APPROVE ESCROW AGREEMENT - SOUTH BEND WASTEWATER TREATMENT PLANT - ADMINISTRATION BUILDING ADDITION Mr. Leszczynski advised that an Escrow Agreement has been prepared in conjunction with the Wastewater Treatment Plant Administration Building Addition Project and is being submitted for Board approval at this time. Therefore, Mr. Leszczynski made a motion that the Escrow Agreement be approved and executed. Ms. Humphreys seconded the motion which carried. REQUESTS REFERRED: OF ST. JOSEPH COUNTY MEMORIAL SOCIETY TO CLOSE WASHINGTON STREET, BETWEEN MAIN AND LAFAYETTE, IN CONJUNCTION WITH MEMORIAL DAY ACTIVITIES - MAY 28, 1990 Ms. Virginia Hanson, Secretary, St. Joseph County Memorial Society, 19459 Orchard Street, South Bend, Indiana, requested that Washington Street, between Main Street and Lafayette Boulevard, be closed for approximately one (1) hour on Monday, May 28, 1990 beginning at 2:00 p.m. in conjunction with Memorial Day activities to be conducted in front of the Sailors and Soliders Monument on the Courthouse lawn. OF CITY AWNING OF SOUTH BEND TO INSTALL A REPLACEMENT CANOPY AT 1114 SOUTH MICHIGAN STREET - PORKY J'S LIQUOR Mr. Hank Craft, Sales Representative, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install a canopy replacing an existing fiberglass canopy on the building located at 1614 South Michigan Street known as Porky is Liquor. Mr. Craft submitted with the request a sketch and details of the canopy to be installed. OF COMMITTEE FOR THE 1990 CROP WALK TO CONDUCT 1990 CROP WALK OCTOBER 7, 1990 Ms. Jeanette S. Cox, Arrangements Chairperson, 1990 CROP Walk Committee, 1015 Patty Lane, South Bend, Indiana, advised the Board that on behalf of the Committee for the 1990 CROP Walk, 122 REGULAR MEETING APRIL 9, 1990 she is requesting permission to conduct the annual Walk on Sunday, October 7, 1990 from 2:00 p.m. to 5:00 p.m. Ms. Cox submitted with the request the route to be utilized for the Walk. OF MADISON HOME SCHOOL ORGANIZATION TO CLOSE PARK LANE, FROM LAFAYETTE TO MAIN STREET IN CONJUNCTION WITH ICE CREAM SOCIAL - MAY 18, 1990 Ms. Katie Carter, Madison Home School Organization, 832 North Lafayette Boulevard, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event requesting that Park Lane, from Lafayette Boulevard to Main Street, be closed on Friday, May 18, 1990 from 5:00 p.m. to 7:00 p.m. in conjunction with an Ice Cream Social that will be held in Leeper Park. OF VERKLER CONTRACTOR, INC. TO TEMPORARILY ERECT SECURITY GATES ACROSS LAUREL COURT Mr. David A. Mankowski, Vice -President, Special Projects Division, Verkler Contractor, Inc., P.O. Box 3608, 645 North Wilber Street, South Bend, Indiana, requested permission to erect temporary security gates across Laurel Court. Mr. Mankowski noted that Verkler Contractor, Inc., has been contracted to remodel forty-two (42) apartment units for the South Bend Housing Authority on property at Laurel Street and Laurel Court. In an attempt to deter vandalism, break-ins and robberies during construction, they have requested permission to erect a temporary security gate across Laurel Court. This gate will be open during normal working hours Monday through Friday and upon completion of the work, the gate will be removed. Mr. Mankowski noted that none of the units under construction are occupied. OF WEST SIDE MEMORIAL COMMITTEE TO CONDUCT WEST SIDE MEMORIAL DAY PARADE - MAY 28, 1990 Ms. Adeline Jaskowiak, Secretary, West Side Memorial Committee, South Bend, Indiana, submitted a letter to the Board indicating that the West Side Memorial Day Committee is requesting permission to conduct the annual Memorial Day Parade on Monday, May 28, 1990. Ms. Jaskowiak noted that the parade will assemble at 8:00 a.m. at Olive and Ford Street and begin at 8:30 a.m. proceeding west on Ford Street where they will disband at Summit Drive. She further noted that the parade will last approximately one and one-half (1 1/2) hours. OF FRATERNAL ORDER OF POLICE TO PROHIBIT PARKING ON BOTH SIDES OF THE 100 BLOCK OF SOUTH MAIN STREET AND SOUTH CURB LINE OF 200 BLOCK OF WEST WASHINGTON STREET IN CONJUNCTION WITH MEMORIAL CEREMONY - MAY 15 1990 Mr. Leszczynski advised that the Board is in receipt of a letter from the Fraternal Order of Police, South Bend Lodge No. 36, P.O. Box 299, South Bend, Indiana, which has been submitted by Edward I. Friend, Lodge Member, Cynthia Eastman, Secretary and Douglas Radican, President. The letter advised that on Tuesday, May 15, 1990, the Fraternal Order of Police Lodge 36 and Lodge 91 of Mishawaka and Lodge 155 of St. Joseph County will hold a combined memorial ceremony in honor of officers who have died in the line of duty in our county and cities in St. Joseph County, Indiana beginning at 1:30 p.m. Therefore, in conjunction with this event, it is requested that parking of civilian vehicles be prohibited on both sides of the 100 block of South Main Street so that they can place police vehicles at both curb lines during the ceremony. Also, they would like to place police vehicles on the south curb line area of the 200 1 1 REGULAR MEETING APRIL 9, 1990 123 1 1 I block of West Washington Street during the ceremony. The request noted that the ceremony will be on the front steps of the county courthouse and the squad cars lining the street area will all have their red lights on during the ceremony in a tribute to the deceased officers. Permission is also requested for the firing of a volley of shots (blank, low velocity shotgun rounds) at the end of the ceremony which is traditional. TO PURCHASE CITY -OWNED PROPERTY AT 1629 SOUTH WILLIAM STREET Ms. Diana C. Ortiz, 1633 South William Street, South Bend, Indiana, advised that she is interested in purchasing the City -owned property at 1629 South William Street. Mr. Leszczynski made a motion that the requests as outlined above be referred to the necessary City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE CONTRACTOR'S BOND Mr. Leszczynski advised that the Engineering Department has recommended that the Contractor's Bond for Victor Lynn, d/b/a Express Construction be approved effective April 9, 1990. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the bond be approved. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: LOCATION: REMARKS: 2. NEW INSTALLATION: LOCATION: REMARKS: Handicap Parking Space 1528 Kemble Pursuant to request submitted to the Board of Public Works on February 26, 1990 by Mr. Robert Taylor Temporary - No parking - Tow Zone Northside Blvd., - Sample to Louise In conjunction with the March of Dimes WalkAmerica to take place on April 28, 1990, for the safety of the participants FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-five (25) properties cleaned from March 26, 1990 to March 30, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. FILING OF HUMANE SOCIETY MONTHLY REPORT - MARCH Mr. Leszczynski advised that the Humane Society of St. Joseph County, Inc. has submitted its monthly report for the month of March indicating the type and number of animals handled for the City of South Bend. Mrs. DeClercq made a motion that the report as submitted be accepted for filing. Ms. Humphrey seconded the motion which carried. 124 REGULAR MEETING APRIL 9, 1990 APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 6886 through Claim Docket No. 7075 for approval. Additionally, Voucher Nos. 295-329 for the Bureau of Wastewater, Voucher Nos. 215-237 for the Bureau of Sewers and Voucher Nos. 14-15 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims and vouchers were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:45 a.m. l- i � A t e i e H reys ATT T: Sandra M. Parmerlee, Clerk