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HomeMy WebLinkAbout04/02/90 Board of Public Works MinutesIll REGULAR MEETING APRIL 2, 1990 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, April 2, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were stricken from the agenda at this time: - Construction Contract - South Bend Wastewater Treatment Plant Administration Building Addition - Escrow Agreement - South Bend Wastewater Treatment Plant Administration Building Addition - Traffic Control Devices APPROVE MINUTES OF PREVIOUS MEETING Upon,a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the March 26, 1990, regular meeting of the Board were approved. AWARD BIDS - SALE OF ABANDONED VEHICLES Mr. Leszczynski advised that pursuant to the opening of bids on March 26, 1990 for abandoned vehicles, the Department of Code Enforcement has submitted its recommendation that the following bids be awarded: MR. WILLIAM R. RUTT, JR. 746 South Lake Street South Bend, Indiana 46619 VEHICLE NO. TAG NO. AMOUNT BID 7. 12269 $ 75.00 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 VEHICLE NO. TAG NO. AMOUNT BID 3. 11996 $ 22.75 8. 12278 $332.75 13. 12600 $125.75 15. 12861 $ 39.75 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 4. 12002 $ 63.00 112 REGULAR MEETING MR. PAUL E. SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. APRIL 2, 1990 AMOUNT BID 1. 11842 $ 62.79 2. 11993 $ 44.79 5. 12215 $103.81 6. 12216 $259.89 9. 12407 $ 34.89 10. 12439 $ 34.89 11. 12442 $ 62.89 12. 12446 $ 62.89 14. 12751 $ 44.79 Mrs. DeClercq made a motion that the recommendation be accepted and the bids as indicated above be awarded. Ms. Humphreys seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE ADMINISTRATION The targeted goals for this activity are as follows: A. To provide administrative and service support for neighborhood programs within the Near West Side neighborhood, particularly within the boundaries of the West Washington/Chapin Revitalization Project. B. To assist in the revitalization of the Monroe Park neighborhood, on a limited basis. C. To complete the rehabilitation of 416 East South Street. Funds to be derived from sources other than this Contract. SBH will complete rehab either through its own development or through marketing the property to another entity which guarantees the completion of the project during 1990. D. To continue work on Near West Side housing project and specifically to: - complete the plan for sixty-five (65) new housing units, affordable to low/moderate income households, and determine the financial feasibility of the project; and - complete rehabilitation of five (5) units for rental/ ownership by low/moderate households. E To continue work on the revitalization of commercial structures within the Near West Side neighborhood and specifically to: - obtain additional NAP credit donations to further the rehabilitation of 303 and 313 South Chapin; such rehab to utilize CDBG funds as well and; - acquire 240 and 242 South Chapin for future rehab or disposition in accordance with the plan of West Washington/ Chapin Revitalization Project, inc. for the neighborhood, as approved by the Redevelopment Commission; and 1 1 1 11� REGULAR MEETING APRIL 2, 1990 - provide general contractor services for rehabilitation of Hansel Center day care facilities; the rehabilitation portion of the Hansel Center project is to be funded with CDBG funds through a contract between the City and Hansel Center. The total cost of this activity shall not exceed $45,000.00 SOUTH BEND HERITAGE FOUNDATION CHAPIN COMMERCIAL DEVELOPMENT ACTIVITY The targeted goal for this activity is to: 1. Complete the rehabilitation of 303 and 31.3 South Chapin utilizing up to $67,900 of CDBG funds under this contract along with funds generated from Neighborhood Assistance Program tax credits and/or any other private funds which may be necessary; and 2. Acquire the properties at 240 and 242 South Chapin Street utilizing up to $22,100.00 of CDBG funds under this contract. The total cost of this activity shall not exceed $90,000.00. NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION CITYWIDE COMMERCIAL REVOLVING LOAN FUND The Citywide Commercial Revolving Loan Fund can be either a primary or secondary lending source and is intended to supplement conventional lending sources. The fund can provide either secondary, low interest loan money to supplement conventional bank loans, or a combination of both for the restoration, rehabilitation, acquisition or expansion of eligible businesses, existing and new, on any participating NBD Avenue. The total cost of this activity shall not exceed $242,462.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contracts were approved and executed. ADOPT RESOLUTION NO. 10-1990 - WRITE-OFF AMBULANCE SERVICE OUTSTANDING ACCOUNTS FOR 1987 Fire Chief Luther Taylor submitted to the Board a Resolution which will write-off the ambulance service's outstanding accounts which are considered to be uncollectible for the year 1987. This action will close the books for 1987. Chief Taylor informed the Board that during 1987, the City billed a total of $351,023.75 for ambulance services. The total amount to be written off for 1987 is $112,173.03. This results in $238,850.72 in revenue or a sixty-eight per cent (68%) collection rate for 1987. Chief Taylor noted that the national average collection for emergency ambulance services is between sixty per cent (600) and sixty-five per cent (650). He also informed the Board that the procedure for ambulance billing is to turn the account over to a collection agency after one hundred twenty days (120) from the date of the service. After the collection agency exhausts every effort to collect these accounts, they are written off. The list attached to the Resolution represents those accounts considered uncollectible. Therefore, Ms. Humphreys made a motion that the Resolution as submitted be adopted. Mrs. DeClercq seconded the motion which carried and the following Resolution No. 10-1990 was adopted: 114 REGULAR MEETING APRIL 2, 1990 RESOLUTION NO. 10-1990 WHEREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three (3) notices were sent to the person who received the services; and WHEREAS, Federated Collection Agency has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write-off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write-off the accounts listed on the attached documents; NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $112,173.03 be written off the accounts receivable of the City of South Bend as uncollectible. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 11-1990 - DISPOSAL OF OBSOLETE EQUIPMENT - FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor advised that the Fire Department Emergency Medical Services Division purchased three (3) Lifepak 10 heart monitor/defibrillators for their medic units. By upgrading these monitor/defibrillators, they have some equipment that is no longer needed by the Department that they would like to declare obsolete. Chief Taylor also advised the Board that he would like to request that the Board offer the units for sale with a minimum price of two thousand dollars ($2,000.00) each. Therefore, Ms. Humphreys made a motion that the Resolution be adopted. Mrs. DeClercq seconded the motion which carried and the following Resolution No. 11-1990 was adopted: RESOLUTION NO. 11-1990 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: LIFEPAK 5 MONITOR Serial # 10385 DEFIBRILLATOR 011642 1 Serial # 0014920 (1982) 00014384 .15 REGULAR MEETING APRIL 2, 1990 WHEREAS, Indiana Code 36-1-11-6(b) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the equipment listed above is no longer needed by the City; is unfit for the purpose for which it was intended; and has an estimated total value of One Thousand Dollars ($1,000.00) or more. BE IT FURTHER RESOLVED that said equipment shall be disposed of by receipt of sealed bids, and that the Board shall publish notice of its intent to so so dispose of said property. ADOPTED this 2nd day of April, 1990. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ROLL BOX SERVICES In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, requested that the Board advertise for the receipt of bids on a service contract to provide roll box services for white goods for the Department of Sanitation. He noted that these boxes will be placed in various locations throughout the City for their convenience. He further noted that the contract will be in effect for one (1) year. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REi COLLECTION - Fire Chief Lu Division util due ambulance advertise for accounts for request be ap carried. ST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - DEBT PAST DUE AMBULANCE ACCOUNTS (FIRE DEPARTMENT) ther Taylor advised that the Fire Department E.M.S. izes the services of a collection agency for past accounts. He therefore requested that the Board the receipt of Proposals for past due ambulance the year 1990. Mrs. DeClercq made a motion that the proved. Ms. Humphreys seconded the motion which REQUEST OF CITY AWNING TO ERECT CANOPY AT 230 SOUTH MICHIGAN - COLGLAZIER ELEPHANT EARS (REFERRED) In a letter to the Board, Mr. Curtis Blakely, Sales Representative, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install a canopy on the front of the building over the plate glass window facing Michigan street at Colglazier Elephant Ears, 230 South Michigan Street, South Bend, Indiana. Mr. Blakely submitted with his request a sketch of the canopy to be erected. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST OF AMERICAN LEGION AUXILIARY PULASKI UNIT 357 TO CONDUCT POPPY DAY SALES - MAY 4-5, 1990 - REFERRED Ms. Jean Bowersox, 2021 South Warren Street, South Bend, Indiana, 116 REGULAR MEETING APRIL 2, 1990 on behalf of the American Legion Auxiliary, Pulaski Unit 357, 1606 Western Avenue, South Bend, Indiana, requested permission to conduct Poppy Day sales on May 4-5, 1989 utilizing the sidewalks. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review nd recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 518 E. KEASEY STREET - REFERRED In a letter to the Board, Mr. & Mrs. George Frison, 532 Keasey Street, South Bend, Indiana, advised that they are interested in purchasing the City -owned property at 518 East Keasey Street. Therefore, Mr. Leszczynski made a motion that the request be referred to the appropriate City department and bureaus in order that a determination can be made whether the City need retain this property. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST FOR FLAT RATE PARKING AT THE MAIN STREET PARKING GARAGE IN CONJUNCTION WITH OPENING DAY AT COVELESKI STADIUM - APRIL 7, 1990 Ms. Mikki Dobski, Director, Office of Community Affairs, requested that the Board offer an all day flat rate of one dollar ($1.00) per car on opening day at the Coveleski Stadium which is April 7, 1990. Ms. Dobski stated that this would pertain to the Main Street Parking garage only. This rate will be marked with a special Transpo shuttle at 25 cents per person. She also noted that the gates open at 12:30 p.m. and the game will be finished by 6:00 p.m. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUESTS: - OF RIVERSIDE DRIVE NEIGHBORS TO CLOSE PARK LANE AT LEEPER PARK IN CONJUNCTION WITH EASTER EGG HUNT - APRIL 14, 1990 - OF STUDEBAKER NATIONAL MUSEUM TO CLOSE SOUTH STREET BETWEEN MAIN AND LAFAYETTE, IN CONJUNCTION WITH FESTIVAL - MAY 5-6, 1990 - OF VIETNAM VETERANS OF AMERICA TO CONDUCT 2ND ANNUAL MARCH - AUGUST 4, 1990 - OF ST. JOE VALLEY WATERCOLOR SOCIETY FOR CHANGE IN TRAFFIC PATTERN IN CONJUNCTION WITH LEEPER PARK ART FAIR - JUNE JUNE 16-17, 1990 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on March 19, 1990 and March 26, 1990 and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the requests be approved. Ms. Humphreys seconded the motion which carried. REQUEST OF PARK DEPARTMENT TO CLOSE NILES AVENUE, BETWEEN WASHINGTON AND COLFAX, IN CONJUNCTION WITH KAYAK RACES - APRIL 21-22, 1990, JULY 21-22, 1990 AND AUGUST 18-19, 1990 - REFERRE In a Memorandum to the Board, Mr. Karl T. Stevens, Superintendent, Department of Public Parks, requested that the Board consider closing Niles Avenue, between Washington and Colfax, for the following events: 1. Olympic Festival Trials - April 21-22, 1990 2. Champion International Whitewater Series - July 21-22, 1990 ril J 1 3. Midwest Divisional Championships - August 18-19, 1990 17 REGULAR MEETING APRIL 2. 1990 Mr. Stevens noted that the street would need to be closed from 7:00 a.m. to 7:00 p.m. on those dates. He also noted that the request is to accommodate the great amount of pedestrian traffic which takes place between the course and the headquarters building during events. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE TITLE SHEET - PORTAGE REALTY'S GEORGETOWN NORTH (SEWER/WATER) Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Title Sheet was approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-four (44) properties cleaned from March 19, 1990 to March 23, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CONTRACTORS BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the following Contractor's Bonds be approved: Ronnie G. Perry Effective 4/2/90 Tommie K. Davis d/b/a Tom Davis Concrete Effective 4/1/90 Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bonds be approved. Mrs. DeClercq seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, and carried, Certificates of Insurance accepted and filed: 1. Carl J. Reinke & Sons, Inc. P.O. Box 3095 South Bend, Indiana 46619 2. Delta Star Electric, Inc. 1125 South Walnut Street South Bend, Indiana seconded by Mrs. DeClercq for the following were APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services, submitted a list containing ninety-nine (99) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 6583 through Claim Docket No. 6882 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. QUESTIONS REGARDING THE STUDEBAKER CORRIDOR PROJECT/BOND ISSUE In response to questions from the news media, Ms. Humphreys outlined a rough schedule of events in regards to this matter. She noted that bonds will be sold and closing will take place in late April or early May and that the Board of Public Works will be the Board taking bids for this project. I• REGULAR MEETING ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATT T: Sandra M. Parmerlee, Clerk APRIL 2, 1990 to come before the Board, upon a seconded by Mrs. DeClercq and at 9:40 a.m. J n E. Leszczyn i Patricia E. DeClercq therine u ys 1 fj 1