Loading...
HomeMy WebLinkAbout03/12/90 Board of Public Works MinutesREGULAR MEETING MAR:;H 12. 1990 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, March 12, 1990, by Board Member Patricia E. DeClercq, with Mrs. DeClercq and Ms. Katherine`Humphreys present. Board President John E. Leszczynski was not in attendance. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the minutes of the March 5, 1990, regular meeting of the Board were approved. OPENING OF BIDS - SOUTH BEND WASTEWATER TREATMENT PLANT - ADMINISTRATION BUILDING ADDITION AND FILING OF NON-DISCRIMINATION COMMITMENT FORMS This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HARRY H. VERKLER, CONTRACTOR, INC. 645 Wilber Street P.O. Box 3608 South Bend, Indiana 46619 Bid was signed by Fred H. Lusk, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $292,292.00 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $290,070.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Ben Ziolkowski, Affidavit was in order and a five was submitted. BID: $261,725.00 CASTEEL CONSTRUCTION CORPORATION P.O. Box 628 South Bend, Indiana 46624 Bid was signed by R. V. Casteel, Affidavit was in order and a five submitted. BID: $313,000.00 President, Non -Collusion per cent (50) Bid Bond President, Non -Collusion per cent (50) Bid Bond was REGULAR MEETING MARCH 12, 1990 MURDOCK & SONS CONSTRUCTION INC. 1320 South Franklin Street South Bend, Indiana 46618 Bid was signed by W.H. Calvin Murdock, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $334,156.00 Alternate - Bearing Detail: Add $602.00 GIBSON-LEWIS, INC. 1001 West 11th Street P.O. Box 488 Mishawaka, Indiana 46544 Bid was signed by Robert Carpenter, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $283,700.00 CALUMET CONSTRUCTION CORPORATION 1247 169th Street Hammond, Indiana 46324 Bid was signed by Richard E. Gardner, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $321,420.00 Mrs. DeClercq made a motion that the above bids be referred to Mr. Jack Dillon at the Wastewater Treatment Plant for review and recommendation and that the Non -Discrimination Commitment forms as submitted with the bids be accepted for filing. Ms. Humphreys seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACTS Ms. Beth Leonard, Director, Financial & Program Management, Department of Economic Development, was present and submitted to the Board for consideration ten (10) Community Development Contracts and noted that these are the standard Contracts that have met all guidelines. Ms. Humphreys made a motion that the Contracts as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried and the following Community Development Contracts were approved: SPECIALIZED TRANSPORTATION SYSTEM INC. SPECIALIZED TRANSPORTATION SERVICE The targeted goal for this activity is to provide five thousand (5,000) one-way trips to elderly and handicapped persons residing within the corporate boundaries of the City of South Bend. The total cost of this activity shall not exceed $30,400.00. LA SALLE PARK DISTRICT COUNCIL, INC. LA SALLE-FILLMORE NEIGHBORHOOD CENTER The targeted goal for this activity is to be open two hundred forty (240) days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $10,450.00. F, 1 REGULAR MEETING MARCH 12, 1990 NORTHEAST NEIGHBORHOOD COUNCIL, INC. NORTHEAST NEIGHBORHOOD COUNCIL The targeted goal for this activity is to be open two hundred forty (240) days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $5,000.00. HISTORIC PRESERVATION COMMISSION HISTORIC PRESERVATION SURVEY RECORDS The targeted goal for this project is to enable The Historic Preservation Commission to expand its activities throughout the City. The total cost of this activity shall not exceed $13,650.00. ST. JOSEPH COUNTY AREA PLAN COMMISSION WEST WASHINGTON-CHAPIN DEVELOPMENT PROGRAM Scope of Services include Phase I Project Initiation, Phase II Preparing The Zoning Plan, and Phase III Implementation. The total cost of this activity shall not exceed $20,000.00. DEPARTMENT OF CODE ENFORCEMENT NEIGHBORHOOD CLEAN-UP CREW ACTIVITY The targeted goal for this activity is to clean-up one thousand (1,000) sites within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $133,950.00. DEPARTMENT OF CODE ENFORCEMENT MANAGEMENT/INSPECTION ACTIVITY The targeted goal for this activity is to conduct three thousand (3,000) inspections. The total cost of this activity shall not exceed $150,100.00. REAL SERVICES, INC. OLDER ADULT CRIME VICTIM PROGRAM ACTIVITY The targeted goal for this activity is to council five hundred fifty (550) victims. The total cost of this activity shall not exceed $9,650.00. SOUTH BEND REDEVELOPMENT COMMISSION REDEVELOPMENT ADMINISTRATIVE BUDGET The targeted goal for this activity is to assist in completing ten (10) acquisitions and relocations in the West Washington Development Area; develop and implement a downtown marketing program; and complete leasing of the retail space in the Wayne Street parking garage. The total cost of this activity shall not exceed $184,600.00. SOUTH BEND REDEVELOPMENT COMMISSION MONROE PARK DEVELOPMENT The targeted goal for this activity is to improve a two (2) block section through various eligible activities. The total cost of this activity shall not exceed $51,687.00. Mr. David Norris, West Washington Project Manager, Department of Economic Development, was present and stated that Mr. Bob Sante, Assistant Director of the Area Plan Commission of St. Joseph County was also present to respond to questions regarding the Contract for the West Washington -Chapin program. Mr. Sante stated that the above description of the activity as read by Mrs. M REGULAR MEETING MARCH 12, 1990 DeClercq adequately covered the activity to be undertaken under this Contract and that he was available if anyone had questions regarding this matter. APPROVE EMERGENCY SHELTER GRANT SUBCONTRACT AGREEMENTS: - COUNCIL OF PROVIDERS OF SERVICES TO THE HOMELESS - YOUTH SERVICE BUREAU OF ST. JOSEPH COUNTY INC. Mr. Ted Leverman, Assistant Director, Bureau of Housing, advised the Board that the City has received an Emergency Shelter Grant in the amount of $5,546.00 from the State of Indiana to provide shelter and related services to the homeless. Submitted to the Board for consideration and approval are Contract Agreements with the Council of Providers of Services to the Homeless and the Youth Service Bureau of St. Joseph County, Inc., to provide assistance to the homeless. Mr. Leverman advised that the Council of Providers of Services to the Homeless will receive $2,773.00 to defray operating costs at the Center for the Homeless. The Youth Service Bureau will receive $2,773.00 to assist with operating costs for Safe Station which shelters runaway youths and youths at risk. Mr. Leverman further advised that each agency has a proven track record and tremendous respect for the services they provide to the community. Mrs. DeClercq therefore made a motion that the Emergency Shelter Grant Subcontract Agreements as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE AMBULANCE LEASE/PURCHASE: AMENDMENT TO MNC LEASE/PURCHASE AGREEMENT DATED DECEMBER 4 1989 Board Attorney Jenny Pitts Manier advised that the matter before the Board today is a Lease Purchase to pay for the ambulance which the City recently purchased. She noted that the City will Lease Purchase this ambulance by amending the Lease Purchase Agreement with MNC Leasing, Inc., Nottingham Centre, 502 Washington Avenue, Towson, Maryland, concerning the leaf vacuums. Ms. Manier further noted that the Agreement will have the same rate of interest. However, the payments will be increased to add into the payments the cost of the ambulance. The Amendment also revises the Schedule of Payments. Therefore, Ms. Humphreys made a motion that the documents submitted today in regards to the above referred to matter be approved and executed. Mrs. DeClercq seconded the motion which carried, and the following documents were approved: 1. Amendment No. 1 to Equipment Lease/Purchase Agreement dated December 4, 1989; 2. Amended Schedule of Payments: 3. Certificate of Acceptance; and 4. Description of Equipment It is noted that an Opinion of Lessee's Counsel letter will also be sent to MNC with the above referred to documents. APPROVE REQUEST FOR BID EXTENSION - AUTOMATED INFORMATION PROCESSING SYSTEM Mrs. DeClercq advised that the City is not in a position at this time to award a bid for the above referred to automated information processing system for which bids were received and opened by the Board on December 18, 1989. Therefore, at this REGULAR MEETING MARCH 12, 1990 time the Board is notifying those vendors who submitted a bid and inquiring whether they are willing to extend the time period of their bid to May 1, 1990. A letter to each bidder inquiring of their willingness to extend their bid has been prepared and the letters have been submitted to the Board today for approval and execution. Ms. Humphreys made a motion that the request for bid extension be approved. Mrs. DeClercq seconded the motion which carried. It is noted that the letter to the vendors which was submitted to the Board for approval requests the bidder to advise the Clerk of the Board, in writing, on or prior to March 19, 1990, as to whether or not they are willing to extend the period of time during which their bid, in its entirety and as submitted, remains in effect. APPROVE CONTRACT FOR GAS SERVICE - SLUDGE EQUIPMENT STORAGE BUILDING Mr. Jack Dillon, Director, Division of Environmental Services, submitted to the Board a Contract with Northern Indiana Public Service Company, 307 North Michigan Street, P.O. Box 1355, South Bend, Indiana, to provide services to the Sludge Equipment Storage Building now under construction on 4340 Old Cleveland Road. Mr. Dillon noted that this a standard type of Agreement and stated that any revenues that NIPSCO realizes after the completion of construction would go against cost of construction. He noted that those provisions are noted in the Agreement. Ms. Manier advised that the amount of the Contract is $16,336.00 over a three (3) year period. It is noted that the Contract is a three (3) year Contract with increasing annual minimum payments totaling $16,336.00. These payments are to cover the cost of extending the gas main to the property site. Mrs. DeClercq made a motion that the Contract as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE COMPLETION AND ACCEPTANCE OF ONE (1) TITRATOR - CONTRACT - I - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mrs. DeClercq advised that submitted to the Board was a letter from Superior Construction Company, Inc., 2045 East Dunes Highway, P.O. Box M-888, Gary, Indiana, which was executed by TenEch Engineering, Inc., and which is being submitted for Board approval and acceptance. The letter confirms completion and acceptance of one (1) titrator, listed on Page DS9-4, less Section 9.1.3 in regards to the Wastewater Treatment Plant Improvements Project. The letter also notes that the warranty period will begin as of February 21, 1990. Ms. Humphreys made a motion that the letter confirming completion and acceptance be approved and executed. Mrs. DeClercq seconded the motion which carried. Mr. Jack Dillon explained to the Board that a titrator is a piece of laboratory equipment used to calibrate an automatic chlorine residue monitor. He noted that a requirement of the City's permit is to reduce chlorine to zero in its discharge. Mr. Dillon advised that the Board will begin to see a number of acceptances as equipment comes onboard over the next couple of months. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, I T.- sz REGULAR MEETING MARCH 12, 1990 South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of March 26, 1990, was established for the receiving and opening of sealed bids. APPROVE REQUEST OF VFW TO CONDUCT POPPY DAY SALES - MAY 18-19, 1990 Mrs. DeClercq advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on February 26, 1990 and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF CRIME STOPPERS TO CONDUCT MOONLIGHT WALK AGAINST CRIME - JUNE 10, 1990 Mrs. DeClercq stated that the pertinent City departments and bureaus have reviewed the above referred to request which was submitted to the Board on February 26, 1990 and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. FILING OF SCHEDULE OF FEES - VEHICLE REMOVAL SERVICE LICENSE Mrs. DeClercq advised that Steve and Gene's Auto/Truck Salvage and Repairs, 3109 South Gertrude, South Bend, Indiana, has submitted to the Board for filing a Schedule of Fees which is one (1) of the ordinance requirements for a Vehicle Removal Service license. Board Attorney Jenny Pitts Manier noted that she is unaware if Steve and Gene's have taken any of the other required steps to acquire this license. Mrs. DeClercq made a motion that the Schedule as submitted be accepted and filed. Ms. Humphreys seconded the motion which carried and the following Schedule of Fees was accepted for filing: STEVE & GENE'S AUTO/TRUCK SALVAGE AND REPAIRS 3109 South Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 Cars and light trucks - towing: $40.00 Storage Charge for cars and light trucks: $ 5.00 Extra charge for roll back - wheels off: $20.00 Winched out: $25.00 APPROVE EXCAVATION BOND Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Excavation Bond for Ferguson Michiana, Inc., be approved effective February 4, 1990. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Excavation Bond was approved. APPROVE TITLE SHEETS Mrs. DeClercq advised that the Title Sheets for the following projects were being presented at this time for execution: 1. Shoney's Restaurant, Roseland, Indiana Sewer/Water 93 REGULAR MEETING MARCH 12, 1990 2. Farmington Commons Sewer/Water 3. Lots 85-87 Carriage Hills Subdivision Sewer 4. Irongate Estates - Section Three Sewer/Water 5. Fairfax Estates - Section 3 Sewer/Water/Street 6. Georgetown North - Phase Two Sewer/Water Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Title Sheets were approved and signed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: No Parking LOCATION: In front of 2118 South Franklin Carothers Printing Company REMARKS: Safety for customers leaving and entering their parking lot FILING OF HUMANE SOCIETY MONTHLY REPORT - FEBRUARY The Humane Society report for the month of February indicating the types and number of animals handled for the City of South Bend was submitted to the Board for filing. Mrs. DeClercq made a motion that the report as submitted be filed. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty-four (54) properties cleaned from February 26, 1990 to March 1, 1990 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 5578 through Claim Docket No. 5846 and recommended approval. Additionally, Voucher Nos. 193-243 for the Bureau of Wastewater, Voucher Nos. 149-179 for the Bureau of Sewers and Voucher No. 13 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims and vouchers were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: CONCERNS AND REQUEST FOR PLACEMENT OF ADDITIONAL POSTED SPEED LIMIT SIGNS AND ARROWS - RIVERSIDE DRIVE Mr. Joseph Klebosits, 1905 Riverside Drive, South Bend, Indiana (234-1260) was present and addressed the Board. Mr. Klebosits requested that the Board look into the placement of two (2) additional 15 MPH Speed Limit signs and arrows on Riverside Drive. W. REGULAR MEETING MARCH 12, 1990 Mr. Klebosits informed the Board that he has resided at 1905 Riverside Drive for over thirty (30) years. He stated that there is a real traffic problem between Angela and Pinhook Park and that numerous accidents have occurred near his home due to vehicles losing control because of excess speed while trying to maneuver the hairpin curve. Mr. Klebosits stated that vehicles have driven through his property damaging his lawn and causing a very dangerous situation at his residence. Mr. Klebosits stated that the placement of two (2) additional signs probably will not prevent this type of situation from occurring again in the future but believes that the additional signage will alert motorists in enough time to slow down before reaching the hairpin curve. Mr. Klebosits submitted to the Board a diagram of the area indicating where he believes the additional signs could be placed to alert motorists of the curve ahead. He also submitted to the Board photographs showing where his front lawn has been driven through on more than one occasion. He noted that most recently a car went across his driveway where only a short time earlier his daughter had parked her car. Mr. Klebosits advised the Board that the police are patrolling the area quite a bit. Mrs. DeClercq thanked Mr. Klebosits for bringing this matter to the attention of the Board and advised him that his concerns will be referred to the Division of Engineering for review and a study of the problem to determine what can be done and what action is appropriate in this matter. Mrs. DeClercq reiterated that the Division of Engineering will be asked to give this matter serious consideration and that the Board will report back to him regarding this matter. Mr. Klebosits mentioned that he has had communications with Captain Edward I. Friend of the Police Department Traffic Division and it was his impression that Captain Friend was to provide some information to the Board concerning this matter. Mrs. DeClercq requested that the Clerk contact Captain Friend to obtain the information to which Mr. Klebosits has referred to in this matter. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:02 a.m. John E. Leszczynski Patricia E. DeClercq Brine Hum revs ATTE � Iv andra M. Parmerlee, Clerk