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Home My WebLink About03/05/90 Board of Public Works MinutesC3*.' • REGULAR MEETING MARCH 5, 1990 Y The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, March 5, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the February 26, 1990, regular meeting of the Board and the minutes of the Special Meeting of the Board held on February 27, 1990 were approved. APPROVE LEASE/PURCHASE AGREEMENT: PAYMENT SCHEDULE CORRECTION Mr. Leszczynski noted that the Board is in receipt of a Schedule of Payments as submitted by MNC Leasing, Nottingham Centre, 502 Washington Avenue, Towson, Maryland. Board Attorney Jenny Pitts Manier advised that this relates to the Lease/Purchase Agreement for the leaf vacuums. She stated that the Schedule of Payments originally attached to the Lease Purchase Agreement contained some typographical errors and the Schedule has been modified, in the Citty's favor, downward. She further noted that it was the purchase option amount that was incorrect. Ms. Humphreys made a motion that the corrected Schedule of Payments for the Lease/Purchase Agreement be accepted and approved. Mrs. DeClercq seconded the motion which carried. Ms. Manier informed the Board that the error in the purchase price option occurred when the various documents and schedule were being "faxed" back and forth and that error was not discovered at that time. AWARD BIDS - GASOLINE AND DIESEL FUEL OIL FOR CALENDAR YEAR 1990 Mr. Leszczynski stated that in a letter to the Board, Mr. Phil St. Clair, Director, Division of Equipment Services, advised that he has reviewed the bids received on January 29, 1990 for gasoline and diesel fuel oil and recommends the following bids be accepted: Midgrade Transport Delivery $ .6555 Smith Petroleum Diesel #1 Transport Delivery .6432 Petroleum Traders Diesel #2 Transport Delivery .5297 Petroleum Traders Diesel #4 Transport Delivery .5390 Yoder Oil Company Midgrade Tankwagon Delivery $ .7275 Yoder Oil Company Diesel #1 Tankwagon Delivery .8300 Bellman Oil Company Diesel #2 Tankwagon Delivery .6450 Yoder Oil Company Diesel #4 Tankwagon Delivery .5390 Yoder Oil Company Mr. St. Clair noted that these bid awards are based on low bid price, mark up margins and fuel requirements and indicated that these items must be met or vendors will lose their contract with the City. Mr. Leszczynski made a motion that the recommendation be accepted and the bids as outlined above be awarded. Mrs. DeClercq seconded the motion which carried. REJECT BIDS - THREE (3) NEW OR LOW MILEAGE 1989 OR 1990 MODEL VEHICLES FOR THE CITY OF SOUTH BEND POLICE DEPARTMENT DETECTIVE BUREAU In a letter to the Board, Police Chief Ronald G. Marciniak requested that the Board reject the bids received on January 2, REGULAR MEETING MARCH 5, 1990 1990 for the abov in excess of the these vehicles. request to reject which carried. e referred to vehicles as the bids received were amount of funds available for the purchase of Therefore, Ms. Humphreys made a motion that the be approved. Mrs. DeClercq seconded the motion FILING OF SCHEDULES OF FEES - VEHICLE REMOVAL SERVICE LICENSE Mr. John Leisenring, Chief Deputy Controller, advised the Board that the Controller's office has received two (2) applications for Vehicle Removal Service Licenses. Pursuant to Section 4-20.5(c)(2) of the South Bend Municipal Code, the applications must contain a schedule of fees to be filed with the Board of Public Works. Therefore, Mr. Leisenring submitted to the Board the schedule of fees to be charged by City Towing Services, Inc., and Hamilton Body Shop and requested that the Board accept these schedules for filing. Board Attorney Jenny Pitts Manier noted that City Towing Services, Inc., equipment and business, is in the process of being sold by its present owner with whom the City has had dealings with in the past. It is the proposed new owner that is applying for the license. She further noted that pursuant to ordinance requirements the schedule of fees must be filed with the Board as part of the license application process. Ms. Manier indicated that neither of the applicants have completed the application process but the filing of the fees is one part of the process. She also advised that at this time there are no licensed vehicle removal towing services. Therefore, Ms. Humphreys made a motion that the schedules of fees as submitted be accepted for filing. Mrs. DeClercq seconded the motion which carried and the following schedules of fees were accepted for filing: HAMILTON BODY SHOP, INC. 917 South Lafayette Boulevard South Bend, Indiana Private Lot Towing - South Bend - Charges: Normal Tow: $40.00 Extra +: $15.00 if transmission unhooked $25.00 if dollies are used $25.00 if vehicle has to be winched out Storage: $ 7.00 per day starting the day the vehicle comes in thru day it leaves lot CITY TOWING SERVICES, INC. 1401 South Michigan Street South Bend, Indiana 46613 Schedule of Fees: Towing: $60.00 Use of Dollies: $18.00 Auto Door unlocking: $15.00 Storage (1 day minimum) $10.00 per day Disconnect trans linkage: $12.00 minimum $20.00 maximum Booting: $60.00 Police Notification: $15.00 (24 hour rule) 1 1 REGULAR MEETING MARCH 5, 1990 DENY PETITION FOR ESTABLISHMENT OF A RESTRICTED RESIDENTIAL PARKING ZONE IN THE 500-600 BLOCKS OF EAST EWING Mr. Leszczynski advised that the Bureau of Traffic and Lighting has conducted the appropriate traffic study of the 500-600 block of East Ewing pursuant to the January 22, 1990 filing of a Petition for the Establishment of a Restricted Residential Parking Zone. Based on that review, it is being recommended at this time that the Petition be denied as ordinance requirements have not been met. Mr. Leszczynski noted that the study revealed that fifty-three per cent (53%) of the available twenty-nine (29) spaces were occupied. Ordinance requirements indicate that seventy-five per cent (75%) of the spaces must be occupied. The number of spaces occupied by non-residents was forty-eight per cent (48%) which is over the required twenty-five per cent (25%). However, both restrictions must be met for the establishment of a restricted residential parking zone. Therefore, the Petition must be denied as ordinance requirements were not met. Mrs. DeClercq made a motion that the recommendation for denial be approved. Ms. Humphreys seconded the motion which carried. DENY REOUEST TO PURCHASE CITY -OWNED PROPERTY AT 2218 WEST KENWOOD Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request received by the Board on February 5, 1990 by Mr. William Jenkins, 2229 West Washington Street, South Bend, Indiana to purchase the above referred to City -owned property. Mrs. DeClercq advised that it is her recommendation that the Board deny the request based on the Department's experience with Mr. and Mrs. William Jenkins. She noted that the City presently has a judgement against them for the cleaning of a property they already own. Therefore, Mrs. DeClercq made a motion that the request to purchase this property be denied. Ms. Humphreys seconded the motion which carried. REQUEST OF MARCH OF DIMES TO CONDUCT 20TH ANNUAL WALK AMERICA APRIL 28, 1990 - REFERRED In a letter to the Board, Ms. Diana Dolde, March of Dimes Birth Defects Foundation, Northern Indiana Chapter, 833 Northside Boulevard, P.O. Box 23, South Bend,,Indiana, advised that the Northern Indiana Chapter of the March of Dimes Birth Defects Foundation is requesting permission to conduct the 20th Annual WalkAmerica on Saturday, April 28, 1990. Ms. Dolde submitted with the request a new route which incorporates parts of routes from the past two (2) years but is shorter for all of the novice walkers and removes some of the problem areas from the past. The new route also gives a new starting location. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-nine (79) properties cleaned from February 12, 1990 to February 22, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment Training Services of St. Joseph County, submitted a list containing ninety-nine (99) claims and recommended approval. Additionally, REGULAR MEETING MARCH 5, 1990 Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 5320 through Claim Docket No. 5556 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:42 a.m. John E. Leszczynski GI ' f ka Patricia E. DeClercq Av heri e Efumpyrqwg ATT ST: Sandra M. Parmerlee, Clerk 1 1