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HomeMy WebLinkAbout02/19/90 Board of Public Works Minutes56 REGULAR MEETING FEBRUARY 19, 1990 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, February 19, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the minutes of the February 12, 1990, regular meeting of the Board were approved. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, an Agreement with Springsted, Inc., for Financial Advisor Services in regards to Tax Anticipation Time Warrants was added to the agenda. OPENING OF BIDS - FOURIER TRANSFORM INFRA -RED ANALYZER WITH GC INTERFACE, DATA SYSTEM, COLOR MONITOR AND PRINTER -PLOTTER Mr. Leszczynski noted that this was the date set for receiving and opening of sealed bids for the sale of the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that no bids for the purchase of the above equipment were received by the Board. He therefore made a motion that the Bureau of Wastewater be authorized to proceed with disposing of the equipment in whatever manner appropriate. Mrs. DeClercq seconded the motion which carried. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATIONS: 2ND E/W ALLEY N. OF HILDRETH STREET - 1ST E/W ALLEY N. OF HILDRETH STREET - 1ST N/S ALLEY E. OF ESTHER STREET Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on the proposed vacation of the following alleys: The second east -west alley, north of Hildreth Street, running east from Esther Street, for a distance of approximately 120 feet to: the west line of an existing 16 foot alley in the recorded plats of Bellevue and John Adams first addition; also the first east -west alley north of Hildreth Street, running east from Esther Street, for a distance of approximately 120 feet to the west line of an existing 14 foot alley in the recorded plat of Bellevue; also the first north -south alley east of Esther Street, running north from Hildreth Street, for a distance of approximately 564 feet to the south line of Ruskin Street, in the plats of Bellevue and John Adams first addition. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. Raymond W. Casati, Assistant Vice President, Facilities/University Architect, Indiana University, 700 North Walnut Grove, Bloomington, Indiana indicating Mr. Charles R. Owens, Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, as Contact Person regarding this vacation. It is further noted that Indiana University is the only property owner affected by this proposed vacation. Mr. Chuck Thomas, Indiana University at South Bend, 1700 Mishawaka. Avenue, South Bend, Indiana, was present on behalf of the Petitioner. Mr. Thomas advised the Board that the University hopes to undertake a capital improvement project this summer 1 57 REGULAR MEETING FEBRUARY 19. 1990 which will entail development of a mall. The project will displace approximately two (200) hundred parking spaces and it is therefore being anticipated that parking spaces can be shifted to the Esther Street location. Mr. Thomas noted that three (3) alleys and eleven (11) houses are affected by this project. In response to an inquiry by members of the Board, Mr. Thomas advised that the University already owns the eleven (11) houses affected. There being no one else present wishing to speak either for or against the proposed vacation of the above referred to alleys, and no written objections having been filed with the Board, Mr. Leszczynski made a motion that the Public Hearing on this matter be closed. Mrs. DeClercq seconded the motion which carried. Mr. Leszczynski advised that favorable comments have been received from the various departments and bureaus that have reviewed this Petition. Therefore, Mrs. DeClercq made a motion that the Clerk forward to the Common Council a favorable recommendation on the vacation of the above referred to alleys subject to any and all utility easements. Ms. Humphreys seconded the motion which carried. AWARD BIDS - SALE OF ABANDONED VEHICLES Mr. Leszczynski advised that pursuant to the opening of bids on February 12, 1990 for twenty-four (24) abandoned vehicles, the Department of Code Enforcement has now recommended that the following bids be awarded: MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 6. 11780 $ 48.00 8 11792 $ 44.00 9 12211 $ 44.00 15. 12467 $ 52.00 16. 12469 $ 62.00 17. 12471 $ 53.00 19. 12755 $ 58.00 20. 12758 $ 57.00 21. 12835 $ 47.00 24. 12868 $ 63.00 TOTAL: $528.00 MR. PAUL E. SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46680 VEHICLE NO. TAG NO. AMOUNT BID 2. 11670 $ 47.89 3. 11675 $ 52.89 4. 11705 $ 72.89 7. 11786 $ 73.89 10. 12280 $111.75 11. 12387 $ 83.39 13. 12434 $ 43.69 14. 12464 $ 26.77 18. 12506 $ 45.89 23. 12844 $ 93.89 TOTAL: $652.94 M REGULAR MEETING MR. JESSIE F. STAMBAUGH 54660 North Oak Road South Bend, Indiana FEBRUARY 19, 1990 VEHICLE NO. TAG NO. AMOUNT BID 5. 11712 $100.00 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 10576 $ 42.25 12. 12403 $ 42.25 22. 12839 $ 42.25 TOTAL: $126.75 GRAND TOTAL: $1,407.69 Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the above bids be awarded. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC SIGNAL MAINTENANCE AGREEMENT Mr. Leszczynski advised that submitted to the Board was a renewal Traffic Signal Maintenance Agreement between the State of Indiana through the Indiana Department of Highways and the City of South Bend for the inspection, routine and non -routine maintenance of traffic signals on all state maintained highways in the City of South Bend and surrounding envisions. The term of the Agreement is one (1) year. In response to questions from the news media, Mr. Leszczynski advised that this work is not subcontracted but is performed by City employees. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. APPROVE AGREEMENT FOR FINANCIAL ADVISOR SERVICES - SPRINGSTED. INC. Ms. Katherine Humphreys, Director of Administration and Finance, submitted to the Board an Agreement for Financial Advisor Services with Springsted, Inc., 135 North Pennsylvania Street, Suite 2015, Indianapolis, Indiana. She noted that this Agreement covers services provided for the City's 1990 Tax Anticipation Time Warrant Series. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. Ms. Humphreys noted that $5.9 million dollars will be borrowed to assist with cash flow. She further noted that this is the third year that money will be borrowed. Ms. Humphreys informed the Board and media that bids will be opened in early March with closing shortly thereafter. In response to a question from the news media, Ms. Humphreys noted that the City does invest the money until it is needed and this procedure allows the money to pay for itself. 1 1 mm 1 REGULAR MEETING FEBRUARY 19, 1990 APPROVE CHANGE ORDERS NO. 4 & 5 - ASBESTOS ABATEMENT PROJECT (WASTEWATER TREATMENT PLANT) Mr. Leszczynski noted that Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana as Architect, Specialty Systems of Illinois, 16810 South Lathrop Avenue, Harvey, Illinois as Contractor and Mr. Jack Dillon, Director of Environmental Services submitted to the Board Change Order Nos. 4 and 5 for the above referred to project, indicating a net deduct of $340.00, as follows: CHANGE ORDER NO. 4 INCREASE• $ 1,010.00 NEW CONTRACT AMOUNT INCLUDING C.O.: $278,281.00 CHANGE ORDER NO. 5 DECREASE: $ 1,350.00 NEW CONTRACT AMOUNT INCLUDING C.O.: $276,931.00 Mr. Dillon noted that Change Order No. 4 is for aluminum jacketing protection of the new insulation in the Compressor Building Basement. These pipes are frequently subjected to water dripping from the engine cooling system on the floor above. Additionally, Change Order No. 5 is a deduct for the reinsulation of piping in the basement of the Administration building. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Change Order Nos. 4 and 5 indicating the new final costs were approved as submitted. APPROVE RE( 7TH ANNUAL SUNBURST MARATHON AND 10K ROAD RACES - JUNE 9. 1990 BEND TRIBUNE Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on January 29, 1990 and approval is recommended. Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. FILING OF HUMANE SOCIETY REPORT - JANUARY The Humane Society report for the month of January indicating the types and number of animals handled for the City of South Bend was submitted to the Board for filing. Ms. Humphreys made a motion that the report be accepted and filed. Mrs. DeClercq seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-eight (78) properties cleaned from February 5, 1990 to February 9, 1990, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Walsh and Kelly, Inc., W & K Equipment Company, Inc.; Thomas Walsh, 1700 East Main Street, Griffith, In was accepted for filing as submitted. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment Training Services of St. Joseph County, submitted a list containing one hundred fifty-three (153) claims and recommended approval. REGULAR MEETING FEBRUARY 19, 1990 Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 4752 through Claim Docket No. 5000 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:48 a.m. r J n E. Leszcz Patricia E. DeClercq atHerine Humphreys l ATTEk : "Sandra M. Parmerlee, Clerk ANNOUNCEMENT OF SPECIAL MEETING OF THE BOARD Mr. Leszczynski advised that a special meeting of the Board of Public Works will be held on Tuesday, February 27, 1990 at 9:30 a.m. in the Board of Public Works and Safety Hearing Room, 1308 County -City Building, South Bend, Indiana. He noted that the special meeting will be conducted to approve the Official Statement regarding Tax Anticipation Warrants. It was noted that the regular meeting of the Board will still be held on Monday, February 26, 1990. 1