HomeMy WebLinkAbout02/12/90 Board of Public Works MinutesREGULAR MEETING
FEBRUARY 12, 1990
The regular meeting of the Board of Public Works was convened at
9:33 a.m. on Monday, February 12, 1990, by Board President John
E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq
and Ms. Katherine Humphreys present. Also present was Assistant
City Attorney Jenny Pitts Manier.
AGENDA ITEM ADDED
Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys
and carried, a request to advertise for the receipt of bids for
an addition to the Wastewater Treatment Plant Administration
Building was added to the agenda.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski
and carried, the minutes of the February 5, 1990, regular meeting
of the Board were approved.
OPENING OF BIDS - ATOMIC ABSORPTION/EMISSION SPECTROMETER AND
FILING OF NON-DISCRIMINATION COMMITMENT FORMS
This was the date set for receiving and opening of sealed bids
for the above referred to equipment. The Clerk tendered proofs
of publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The following
bids were opened and publicly read:
PERKIN-ELMER CORPORATION
Crosspoint Business Park
9855 Crosspoint Blvd., Suite 140
Indianapolis, IN 46256
Bid was signed by Clyde A. Radel, Senior Sales Engineer,
Non -Collusion Affidavit was in order and a Proposal Bond in
the amount of $4,290.00 was submitted.
BID:
One (1) Model 1100B Atomic/
Emission Spectrometer:
$22,570.00
One (1) Nitrous Oxide Burner Head:
$ 545.00
One (1) Small Diameter Lamp
Adapter Kit:
$ 225.00
One (1) HGA-700 Graphite Furnace for
Models 1100B and 2100:
$14,890.00
One (1) AS-70 Furnace Autosampler for
use with the HGA-700, Model 1100B and
2100:
$ 7,910.00
One (1) ASPE-CIAL:
$ 3,050.00
FOB Norwalk, CT
$49,190.00
Less: Trade-in Credit IL Graph Furnace
-$ 6,900.00
TOTAL:
$42,290.00
Quotation Validity: 3/12/90
Estimated Delivery: 6-8 weeks after acceptance of order.
Terms: Orders subject to credit approval. Payment due
upon receipt of invoice.
Terms and conditions of sales enclosed in bid.
Price includes : one year warranty and installation by
Perkin-Elmer Service Engineer.
REGULAR MEETING
FEBRUARY 12, 1990
VARIAN ASSOCIATES, INC.
INSTRUMENT GROUP
505 Julie Rivers Road
Suite 150
Sugar Land, Texas 77478
Bid was signed by Leroy A. DeLappe, Assistant
Secretary,
Non -Collusion Affidavit was in order and a ten
per cent (100)
Bid Bond was submitted.
BID:
One (1) 00-100344-01 SpectrAA-30P Automatic
Double Beam AA Spectrophotometer:
$37,815.00
One (1) 00-100309-SP, GTA-96 Graphite
Tube Atomizer:
$21,400.00
One (1) 02-100891-06, MARK VI Nitrous
Oxide/Acetylene Burner for SpectrAA
Series instruments:
$ 650.00
Two (2) 63-100011-00, Plateau Tubes,
Coated: Pkg. 10 - Each: $310.00
$ 620.00
Two (2) 63-100013-00 Pyrolytic Graphite
Platforms: Pkg. 10 - Each $180.00
$ 360.00
Two (2) TS-OONSTI-20, On -site assistance
Atomic Absorption Systems:
$1,500.00 per day
$ 3,000.00
One (1) 00-997231-01, Extended Warranty
for SpectrAA-30P, GTA-96 and PSD-96
Extends standard 90 days to one full
year (parts and labor): $ 2,795.00
Subtotal: $66,640.00
Less Discount:-$29,183.00
TOTAL: $37,457.00
The discount herein applies proportionate to
the list price of each line item unless otherwise
noted on the face of the quotation.
Bid also noted that Varian has reviewed and accepted
Invitation to Bid with the understanding that
Varian's Terms and Conditions of Sale on the reverse of
Varian's Quotation will be incorporated into and made a
part of any contract awarded Varian as a result of this
Quotation.
It is Varian's understanding that the prevailing terms
and conditions, in order of precedence shall be:
1. IFB Terms and Conditions
2. Varian's Terms and Conditions of Sale.
Varian's Quotation and the IFB constitute Varian's
entire Proposal and is forwarded as an invitation
to enter into a contract with Varian.
Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys
and carried, the above bids were referred to the Bureau of
Wastewater for review and recommendation and the
Non -Discrimination Commitment forms as submitted with the bids
were accepted for filing.
LlA
REGULAR MEETING
FEBRUARY 12, 1990
OPENING OF BIDS - SALE OF ABANDONED VEHICLES
This was the date set for receiving and opening of sealed bids
for the sale of approximately twenty-four (24) abandoned vehicles
which have been stored at Super Auto Salvage Corporation, 3300
South Main Street, South Bend, Indiana. The Clerk tendered
proofs of publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The following
bids were opened and publicly read:
K AUTO SALVAGE
MR. WALTER KOWALSKI
56670 Sonora
South Bend, Indiana 46619
BID:
VEHICLE NO.
TAG NO.
AMOUNT BID
1.
10576
$
39.00
2.
11670
$
18.00
4.
11705
$
53.00
5.
11712
$
81.00
6.
11780
$
48.00
7.
11786
$
33.00
8.
11792
$
44.00
9.
1211
$
44.00
11.
12387
$
83.00
12.
12403
$
35.00
13.
12434
$
42.00
15.
12467
$
52.00
16.
12469
$
62.00
17.
12471
$
53.00
18.
12506
$
36.00
19.
12755
$
58.00
20.
12758
$
57.00
21.
12835
$
47.00
22.
12839
$
36.00
23.
12844
$
64.00
24.
12868
$
63.00
MR. PAUL E.
SCHULTZ
SUPER AUTO
SALVAGE CORPORATION
3300 South
Main Street
South Bend,
Indiana 46680
BID:
VEHICLE NO.
TAG NO.
AMOUNT BID
1.
10576
$
32.89
2.
11670
$
47.89
3.
11675
$
52.89
4.
11705
$
72.89
5.
11712
$
32.79
7.
11786
$
73.89
9.
1211
$
32.79
10.
12280
$111.75
11.
12387
$
83.39
12.
12403
$
32.79
13.
12434
$
43.69
14.
12464
$
26.77
15.
12467
$
32.79
16.
12469
$
32.79
17.
12471
$
22.39
18.
12506
$
45.89
19.
12755
$
32.79
20.
12758
$
32.39
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REGULAR MEETING
FEBRUARY 12. 1990
51
21. 12835
22. 12839
23. 12844
24. 12868
MR. CHARLES E. TESKE
P.O. Box 1381
Mishawaka, Indiana 46544
BID:
VEHICLE NO. TAG NO.
5. 11712
10. 12280
13. 12434
21. 12835
MR. HOWARD W. RUBIN
RUBINS AUTO PARTS, INC.
23921 Western Avenue
South Bend, Indiana
BID:
VEHICLE NO. TAG NO.
4. 11705
5. 11712
10. 12280
23. 12844
MR. JESSIE F. STAMBAUGH
54660 North Oak Road
South Bend, Indiana
BID:
VEHICLE NO. TAG NO.
5. 11712
MR. DAVID T. AVERY
1527 East Fox Street
South Bend, Indiana 46613
BID:
VEHICLE NO. TAG NO.
5. 11712
10. 12280
MR. GENE HANCZ
STEVE & GENE'S AUTO TRUCK SALVAGE
3109 Gertrude Street
P.O. Box 2883
South Bend, Indiana 46680
BID:
$ 32.79
$ 22.37
$ 93.89
$ 45.29
AMOUNT BID
$ 33.00
$ 50.75
$ 36.00
$ 46.00
AMOUNT BID
$ 56.56
$ 56.56
$ 56.56
$ 56.56
AMOUNT BID
$100.00
AMOUNT BID
$ 53.00
$ 56.00
52
REGULAR MEETING
FEBRUARY 12, 1990
VEHICLE NO.
TAG NO.
AMOUNT BID
1.
10576
$
42.25
2.
11670
$
42.25
3.
11675
$
42.25
4.
11705
$
42.25
5.
11712
$
42.25
6.
11780
$
42.25
7.
11786
$
42.25
8.
11792
$
42.25
9.
1211
$
42.25
10.
12280
$
42.25
11.
12387
$
52.25
12.
12403
$
42.25
13.
12434
$
32.25
14.
12464
$
22.25
15.
12467
$
42.25
16.
12469
$
42.25
17.
12471
$
42.25
18.
12506
$
42.25
19.
12755
$
42.25
20.
12758
$
55.25
21.
12835
$
42.25
22.
12839
$
42.25
23.
12844
$
42.25
24.
12868
$
42.25
MR. CHARLES YOUNG
230 East Dayton Street
South Bend, Indiana
BID:
VEHICLE NO. TAG NO. AMOUNT BID
1.
10576
$
24.00
2.
11670
$
15.00
3.
11675
$
15.00
4.
11705
$
15.00
5.
11712
$
25.00
6.
11780
$
25.00
7.
11786
$
20.00
8.
11792
$
20.00
9.
1211
$
20.00
10.
12280
$
15.00
11.
12387
$
15.00
12.
12403
$
15.00
13.
12434
$
25.00
14.
12464
$
15.00
15.
12467
$
15.00
16.
12469
$
15.00
17.
12471
$
25.00
18.
12506
$
25.00
19.
12755
$
25.00
20.
12758
$
15.00
21.
12835
$
25.00
22.
12839
$
25.00
23.
12844
$
15.00
24.
12868
$
15.00
Mr. Leszczynski noted that the Board is in receipt of a bid from
Mr. Earl Maxwell, 7417 True Road, Niles, Michigan, for abandoned
vehicles. However, Mr. Maxwell bid on a form dated December 11,
1989 which is obsolete at this time. Therefore, his bid could
not be considered.
53
REGULAR MEETING FEBRUARY 12, 1990
Mr. Leszczynski made a motion that the above bids be referred to
the Department of Code Enforcement for review and
recommendation. Ms. Humphreys seconded the motion which carried.
AWARD BID - UP TO TWENTY (20) NEW VEHICLES FOR THE 1990 POLICE
VEHICLE FLEET
Mr. Leszczynski stated that Police Chief Ronald G. Marciniak has
requested that the Board accept the bid of Gates Chevrolet
Corporation, 401 South Lafayette Boulevard, South Bend, Indiana,
for up to twenty (20) Chevrolet Caprice Police Package four -door
sedans, Model 1BL69.
Chief Marciniak indicated that the net price of $12,595.00 per
unit was the only offer received on January 22, 1990. The units
and price meet the specifications and requirements for the Police
Department's uniform squad cars. The only exception to the
specifications was the offer of a six (6) inch rather than a five
(5) inch spotlight. This exception is acceptable and will pose
no problems in the acceptance of the offer. Chief Marciniak
noted that the bid of Gates Chevrolet indicated that no orders
can be assured after February 23, 1990. Therefore, Chief
Marciniak requested the Board's prompt attention to this matter.
Ms. Humphreys made a motion that the recommendation be accepted
and the bid of Gates Chevrolet as submitted on January 22, 1990,
be awarded. Mr. Leszczynski seconded the motion which carried.
APPROVE ACKNOWLEDGMENT OF LESSEE
Mr. Leszczynski advised that submitted to the Board today is an
Acknowledgement of Lessee which indicates that MNC Leasing
Corporation has assigned to Ford Motor Credit Company all of its
rights, title, interest and obligations in regards to the
Equipment Lease/Purchase Agreement dated December 4, 1989 between
the City and MNC Leasing.
Mr. Leszczynski noted that the referred to Equipment
Lease/Purchase Agreement is for twelve (12) leaf vacuums
purchased by the City and financed through MNC Leasing. Mrs.
DeClercq made a motion that the Acknowledgment of Lessee be
approved and executed. Ms. Humphreys seconded the motion which
carried.
REQUEST OF CITY AWNING OF SOUTH BEND TO ERECT FIFTEEN (15)
CANOPIES ON BUILDING AT 209 NORTH MAIN STREET - REFERRED
In a letter to the Board, Mr. Hank Craft, Sales Representative,
City Awning of South Bend, 1835 South Franklin Street, South
Bend, Indiana, requested permission to erect fifteen (15)
canopies on the building at 209 North Main Street known as Main
Street Row. Mr. Leszczynski noted that this is the "old
Christman Building" and made a motion that the request be
referred to the appropriate City departments and bureaus for
review and recommendation. Ms. Humphreys seconded the motion
which carried.
APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH BEND
WASTEWATER TREATMENT PLANT ADMINISTRATION BUILDING ADDITION
Mr. Leszczynski, Director, Public Works, advised that the
Department of Public Works is requesting that the Board advertise
for the receipt of bids for an addition to the Administration
Building at the Wastewater Treatment Plant. He advised that the
improvements will connect the lab and administrative offices
while providing badly needed office space. Mr. Leszczynski made
a motion that the request be approved. Ms. Humphreys seconded
the motion which carried.
54
REGULAR MEETING
FEBRUARY 12. 1990
APPROVE REQUEST OF CITY AWNING OF SOUTH BEND TO INSTALL
REPLACEMENT CANOPY AT 1731 SOUTH FRANKLIN STREET
Mr. Leszczynski advised that the appropriate City departments and
bureaus have reviewed the above referred to request which was
submitted to the Board on January 29, 1990 and approval is
recommended at this time. Therefore, Ms. Humphreys made a motion
that the recommendation be accepted and the request be approved.
Mrs. DeClercq seconded the motion which carried.
APPROVE REQUESTS TO CONDUCT PARADES:
- CHET WAGGONER LITTLE LEAGUE - MAY 5, 1990
- MAURICE MATTHYS LITTLE LEAGUE - MAY 12, 1990
Mr. Leszczynski informed the Board that the appropriate City
departments and bureaus have reviewed the above referred to
requests which were submitted to the Board on February 5, 1990
and approval is recommended. Therefore, Mrs. DeClercq made a
motion that the recommendation be accepted and the requests be
approved. Ms. Humphreys seconded the motion which carried.
APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS
Mr. Michael P. Meeks, Director, Division of Engineering,
recommended that the following bonds be approved and/or released
as indicated:
CONTRACTORS BOND
- Bruce A. Haupert, d/b/a
Haupert Construction Approved Eff. 2/9/90
EXCAVATION BONDS
- Creed Excavation Company Released Eff. 2/5/90
- Bob Somers, d/b/a
Somer Plumbing Approved Eff. 2/9/90
Mrs. DeClercq made a motion that the recommendation be accepted
and the bonds be approved and/or released as indicated above.
Ms. Humphreys seconded the motion which carried.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys
and carried, the following one (1) traffic control device was
approved:
1. REMOVAL OF: No Parking
LOCATION: 100 block West Eckman (north side)
REMARKS: To allow parking in front of
resident's home
APPROVE LICENSE APPLICATION - SECONDHAND DEALER
Mr. Leszczynski advised that the following one (1) secondhand
dealers license application has been received:
NAME: MASON'S HEATING & APPLIANCES, INC.
BY: Fidencio Bueno, Sr.
ADDRESS: 915 South Michigan Street
FOR THE PURPOSE OF SELLING: New and Used Appliances and heating
and air conditioning repairs
Mr. Leszczynski further advised that favorable recommendations
have been received from the Bureau of Traffic and Lighting,
Department of Code Enforcement, Police Department and Fire
Department on the above application. Upon a motion made by Mrs.
DeClercq, seconded by Mr. Leszczynski and carried, the above
license application was approved and referred to the Deputy
Controller's office for issuance of a license.
1
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REGULAR MEETING
FEBRUARY 12, 1990
55
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FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
A report from the Department of Code Enforcement indicating a
total of fifty-six (56) properties cleaned from January 29, 1990
to February 2, 1990, was submitted. Upon a motion made by Mrs.
DeClercq, seconded by Ms. Humphreys and carried, the report as
submitted was filed.
APPROVE CLAIMS
Chief Deputy Controller John D. Leisenring submitted Claim Docket
No. 4381 through Claim Docket No. 4704 and recommended approval.
Additionally, Voucher Nos. 120-156 for the Bureau of Wastewater,
Voucher Nos. 90-117 for the Bureau of Sewers and Voucher No. 8
for the Bureau of Solid Waste were submitted for approval. Upon
a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and
carried, the claims and vouchers were approved and the reports as
submitted were filed.
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and
carried, the meeting adjourned at 9:48 a.m.
2ATT T:
Sandra M. Parmerlee, Clerk
T
o n Leszczy i
r
Patricia E. DeClercq
&thefine Hum-p-hY-6 s