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HomeMy WebLinkAbout02/05/90 Board of Public Works Minutes42 REGULAR MEETING FEBRUARY 5, 1990 The regular meeting of the Board of Public Works was convened at 9:39 a.m. on Monday, February 5, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the January 29, 1990 regular MCC-4— of. the Board were approved. AWARD PROPOSAL - HEALTH BENEFITS - LIFE INSURANCE, HEALTH INSURANCE AND DISABILITY COVERAGE Ms. Katherine Humphreys, Director of Administration and Finance, advised that the Department has done a thorough review of the Proposals received on December 18, 1989 for health insurance, long-term disability and life insurance coverage. Based on that review, the recommendation is to accept the following Proposals: Health Insurance - Benefit Trust Life Insurance Company & Life Insurance Mr. William J. Starck, III, President Starck Insurance Agency, Inc. 1030 East Jefferson Boulevard P.O. Box 1467 South Bend, Indiana 46624 Long Term Disability - Unum Ms. Sarah A. Gagan One Financial Place Suite 3600 440 South LaSalle Street Chicago, Illinois 60605 Mrs. DeClercq made a motion that the recommendation be accepted and the Proposals be awarded. Ms. Humphreys seconded the motion which carried. ACCEPT AND APPROVE PROJECT COMPLETION AFFIDAVIT - HICKORY PARK SEWERS Mr. Leszczynski informed the Board that Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board accept the Project Completion Affidavit submitted by Excavating Engineers, Inc., for a sanitary sewer extension from Corby to Hickory Park Condominiums. Submitted with the Project Completion Affidavit was the appropriate three (3) year Maintenance Bond. Mr. Leszczynski made a motion that the Project Completion Affidavit be accepted and approved. Mrs. DeClercq seconded the motion which carried. APPROVE DELIVERY AND ACCEPTANCE OF PORTABLE PUMPING EQUIPMENT CONTRACT I - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mr. Leszczynski advised that the Board is in receipt of a letter to be executed by Tenny Pavoni Associates, Inc., 744 West Washington Street, South Bend, Indiana and the City confirming delivery and acceptance of the portable pumping equipment (Section 9.8) on November 29, 1989. This equipment was serviced, run and instructions given on the above mentioned date. The letter noted that the warranty period will begin as of November 29, 1989. Mr. Leszczynski made a motion that the letter confirming delivery and acceptance of the equipment be approved and executed. Mrs. DeClercq seconded the motion which carried. 1 I] F1 W REGULAR MEETING FEBRUARY 5, 1990 ACCEPT AND APPROVE AERATION TANK NO. 3 MODIFICATIONS - CONTRACT III - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mr. Leszczynski noted that the Board is in receipt of a letter to be executed by the City and Tenny Pavoni Associates, Inc., 744 West Washington Street, South Bend, Indiana, confirming Substantial Completion and Acceptable of Aeration Tank No. 3 modifications less Section 7.64 (48" rectangular butterfly valves) on December 13, 1989. The letter also noted that the warranty period for Tank No. 3 will begin on December 13, 1989. Mr. Leszczynski made a motion that the letter confirming substantial completion and acceptance be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE MODIFIED CHANGE ORDER NO. 2 - PORTAGE & LINDSEY AND PORTAGE & CALIFORNIA SIGNALIZATION PROJECT Mr. Leszczynski noted that on November 27, 1989, the Board of Public Works approved Change Order No. 2 which indicated an increase of $4,757.00. Subsequent to that approval, it was determined that the Change Order contained errors and a new modified Change Order No. 2 is being submitted at this time. Modified Change Order No. 2 indicates an increase of $5,203.04. It is noted that Trans Tech Electric, Inc., was the contractor for this project. Mr. Leszczynski made a motion that the modified Change Order be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS: - ONE (1) CAB AND CHASSIS WITH A GROSS VEHICLE WEIGHT OF 52000 LBS. - ONE (1) CAB AND CHASSIS WITH A GROSS VEHICLE WEIGHT BETWEEN 30000 AND 33000 LBS. - ONE (1) CAB AND CHASSIS WITH A GROSS VEHICLE WEIGHT OF 23000 LBS. Mr. Robert Kruszynski, Manager, Department of Sanitation, requested that the Board advertise for the receipt of bids for the following three (3) units for the Department of Sanitation: - ONE (1) CAB AND CHASSIS WITH A GROSS VEHICLE WEIGHT OF 52000 LBS. This vehicle will be used by the Bureau of Solid Waste to hold a 20 yd. trash packer. - ONE (1) CAB AND CHASSIS WITH A GROSS VEHICLE WEIGHT BETWEEN 30000 AND 33000 LBS. This vehicle will be used by the Bureau of Solid Waste for extra trash pickups. - ONE (1) CAB AND CHASSIS WITH A GROSS VEHICLE WEIGHT OF 23000 LBS. This vehicle will be used by the Bureau of Sewers maintenance crews. Mr. Kruszynski noted that these three (3) units may be bid as a package or separately. The proposed bid will reflect a trade-in of three (3) separate units. He also noted that these items were approved in the 1990 Solid Waste and Sewers budgets. Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. REQUEST OF CITY AWNING OF SOUTH BEND TO INSTALL CANOPY AT 3003 LINCOLNWAY WEST - BRUMMERS RESTAURANT - REFERRED In a letter to the Board, Mr. Curtis Blakely, Sales Representative, requested permission to install a canopy, over a picture window, on the south side of the building at 3003 Lincolnway West. Mr. Blakely noted that the installation will be over the City sidewalk in front of the building. Submitted with s. REGULAR MEETING FEBRUARY 5, 1990 the request was a drawing and details of the canopy and installation. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST OF NEAR NORTHWEST NEIGHBORHOOD, INC. TO USE PUBLIC RIGHT-OF-WAY REFERRED TO AS TRIANGLE PARK FOR THE FOLLOWING EVENTS - REFERRED: - RUMMAGE SALE - JUNE 9, 1990 - SIDEWALK PARADE - JULY 1, 1990 - PICNIC - AUGUST 18, 1990 - CHRISTMAS TREE DECORATING - DECEMBER 16, 1990 - CAROLING AND SANTA CLAUS - DECEMBER 22, 1990 In a letter to the Board, Ms. Barbara Gatto, District Representative, Near Northwest Neighborhood, Inc., District 13, 808 Golden Avenue, South Bend, Indiana, advised that District 13 within the Near Northwest Neighborhood requests permission to conduct the above referred to events. Mrs. DeClercq made a motion that the requests be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Leszczynski seconded the motion which carried. REQUEST OF MAURICE MATTHYS LITTLE LEAGUE, INC. TO CONDUCT PARADE - MAY 12, 1990 - REFERRED In a letter to the Board, Mr. Richard L. Allen, President, Maurice Matthys Little League, Inc., Box 3074, South Bend, Indiana, requested permission to conduct a parade on Saturday, May 12, 1990 beginning at 9:00 a.m. Mr. Allen advised that the parade will begin at the Matthys Little League ballpark, proceed east on Meadow Lane to Edison, north on Edison and Villageway to Washington, east on Washington to Gladstone, north on Gladstone to Linden, west on Linden to Lombardy Drive, south on Lombardy to Ford, west on Ford to Sample, east on Sample to Evergreen and then south on Evergreen to the ballpark. Mr. Allen further advised that approximately sixty (60) vehicles will participate in the parade. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT PARADE - MAY 5, 1990 - REFERRED In a letter to the Board, Mr. Vincent T. DeLalla, Vice -President, Chet Waggoner Little League, 18588 South Cypress Circle, South Bend, Indiana, requested permission to conduct a parade on Saturday, May 5, 1990 beginning at 8:00 a.m. Mr. DeLalla stated that the parade will begin at the Stanley Coveleski Regional Baseball Stadium parking lot on Taylor Street and then proceed north on Taylor Street to Washington, east on Washington to William Street, north on William to Portage Avenue, north on Portage Avenue to Cleveland Road, east on Cleveland Road to Riverside Drive and then south on Riverside Drive to the Park entrance located at the rear of the St. Joseph County Highway Garage at 3301 Riverside Drive. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 2218 WEST KENWOOD - REFERRED In a letter to the Board, Mr. William J. Jenkins, 2229 W. Washington Street, South Bend, Indiana, advised that he is interested in purchasing City -owned property located at 2218 West REGULAR MEETING FEBRUARY 5, 1990 E 1 Kenwood. Mrs. DeClercq made a motion that the request be referred to the appropriate City departments and bureaus for review and a determination of whether or not the lot should be retained by the City. Ms. Humphreys seconded the motion which carried. APPROVE REQUESTS OF CITY AWNING TO INSTALL CANOPIES AT: - 1315 SOUTH MICHIGAN STREET (KITTY KAT LOUNGE) - 2210-2216 MISHAWAKA AVENUE ( B& E HOME IMPROVEMENTS) AND REQUESTS OF CITY AWNING FOR WHICH BOARD OF PUBLIC WORKS APPROVAL IS NOT REQUIRED: - 1008 W. SAMPLE STREET (DISCOUNT FURNITURE) - 133 NORTH WILLIAM STREET (PORTAGE TOWNSHIP TRUSTEE) Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the requests submitted on January 22, 1990 by City Awning to erect canopies at 1315 South Michigan Street and 2210-2216 Mishawaka Avenue and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendations be accepted and the requests be approved. Ms. Humphreys seconded the motion which carried. Additionally, Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the requests submitted to the Board on January 22, 1990 by City Awning to erect canopies at 1008 West Sample Street and 133 North William Street and it has been determined that the canopies to be installed will not encroach onto public right-of-way. Therefore, no further action by the Board of Public Works is required concerning these two (2) requests. APPROVE REOUEST OF SOUTH BEND SYMPHONY FOR TRAFFIC ASSISTANCE IN CONJUNCTION WITH CONCERTS TO BE HELD AT THE MORRIS CIVIC AUDITORIUM ON APRIL 26-27, 1990 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on January 22, 1990 and approval is recommended. It is noted that the busses will park in the Shoppers Park Free parking lot located downtown from 9:00 a.m. to 12:00 noon. Mr. Leszczynski made a motion that the recommendation be accepted and the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following six (6) secondhand dealer license applications have been received: NAME: MIAMI JEWELRY BUY -SELL BY: Frank Anastasio ADDRESS: 1906 Miami Street FOR THE PURPOSE OF SELLING: Pre -owned items NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: WESTERN ELECTRONICS Vendel Vegh 1530 Western Avenue TV's, VCR's, tools, guns INDIANA FURNITURE Fred Romine 742 West Indiana Avenue Used furniture W REGULAR MEETING FEBRUARY 5, 1990 NAME: KEN'S DISCOUNT SALES BY: Kenneth W. Parritt ADDRESS: 2802 West Western Avenue FOR THE PURPOSE OF SELLING: General merchandise NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: RED'S PAWN SHOP Stephen A. Krupnik 1072 Lincolnway East Unredeemed pledges THE MENS CLOSET & MORE Mara Lemley 529 North Niles Avenue #2 Mens clothes Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE REMOVAL Mr. Leszczynski advised that the following three (3) Rubbish and Garbage Removal license applications have been received: NAME: Jessie J. Love ADDRESS: 309 South Iowa Street South Bend, IN NAME: Sylvester Mullins ADDRESS: 115 South Cherry Street South Bend, IN NAME: Eddie Lee Ivory ADDRESS: 1302 West Linden Avenue South Bend, IN It is noted that inspections of the trucks to be used were conducted by the Bureau of Solid Waste and all applicants were found to be in compliance. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following four (4) traffic control devices were approved: 1. REMOVAL OF: LOCATION: REMARKS: 2. NEW INSTALLATION: LOCATION: REMARKS: 3. NEW INSTALLATION: LOCATION: REMARKS: NO PARKING 637-639-643 Bronson Allow residents to park in front of their homes HANDICAP PARKING SPACE 634 South Bendix (side entrance on Ford Street) Requested by Mrs. Janie Parker NO PARKING (18x24) On Phillipa Street at Western (both sides) Keep traffic flowing 1 LJ 1 REGULAR MEETING FEBRUARY 5, 1990 1 1 4. REMOVAL OF: REVISED TO: LOCATION: YIELD SIGN Stop Sign Addison & Terri Streets APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Excavation and Contractors Bonds be approved and/or released as indicated: EXCAVATION BONDS - Creed Excavating Company, Inc. Approved Eff. 1/30/90 - D & L Excavating of Edwardsburg, MI Approved Eff. 2/2/90 CONTRACTORS BONDS - William H. Kelly Company - Emma Linares Released Eff. 2/2/90 Approved Eff. 2/2/90 Mr. Leszczynski made a motion that the recommendation be accepted and the above bonds be approved and/or released as indicated. Mrs. DeClercq seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for LaFree Excavating, Inc., 11252 West 3rd Street, Osceola, Indiana, was accepted for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of forty-one (41) properties cleaned from January 22, 1990 to January 26, 1990 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services, submitted a list containing ninety-four (94) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 4094 through Claim Docket No. 4378 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:51 a.m. ATT T: A^ Sandra M. Parmerlee, Clerk J hn�. Leszczy s i