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HomeMy WebLinkAbout01/22/90 Board of Public Works Minutes24:. REGULAR MEETING JANUARY 22, 1990 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, January 22, 1990, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED There being no objections by members of the Board, the following items were added to the agenda: - Quotations for removal and replacement of tanks at the Wastewater Treatment Plant - Construction Contract and Escrow Agreement - Sludge Equipment Storage Building Project - Title Sheets APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the January 15, 1990, regular meeting of the Board were approved. OPENING OF BIDS - UP TO TWENTY (20) NEW VEHICLES FOR THE 1990 POLICE VEHICLE FLEET This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Charles Lindzy, Fleet Manager, Non -Collusion Affidavit was in order and a ten per cent (100) Bid Bond was submitted. BID: Twenty (20) 1990 Chevrolet Caprice 4 door sedans, Model 1BL69, 11611WB. 350 V8 Net Price Each: $ 12,595.00 Net Price Twenty Units: $251,900.00 Exceptions to Bid Specifications: 1. Spotlight L.H. - Unity 225 six inch halogen, (independently fused) and is factory installed. Note: 1. Final order receipt for 1990 Chevrolet Caprice special orders is February 23, 1990. Any order received after this date will be accepted on a "will try" basis only. Copy of Chevrolet Adm. Message 01-010, dated 1/9/90 attached to bid. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bid was referred to the Police Department for review and recommendation. 1 1 1 W REGULAR MEETING JANUARY 22, 1990 ADOPT RESOLUTION NO. 2-1990 - APPROVING AN AGENCY AGREEMENT BETWEEN THE SOUTH BEND REDEVELOPMENT AUTHORITY AND THE BOARD OF PUBLIC WORKS Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, advised the Board that the Resolution submitted today for adoption is between the Board and the Redevelopment Authority whereby the Authority asks the Board to handle all construction work on the various projects associated with the bond issue and take responsibility for supervising construction of the projects. Mrs. DeClercq made a motion that Resolution No. 2-1990, approving an Agency Agreement between the Redevelopment Authority and the Board be adopted. Ms. Humphreys seconded the motion which carried and the following Resolution No. 2-1990 was adopted and the referred to Agency Agreement was approved and executed: RESOLUTION NO. 2-1990 RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS APPROVING AN AGENCY AGREEMENT BETWEEN THE SOUTH BEND REDEVELOPMENT AUTHORITY AND THE BOARD OF PUBLIC WORKS WHEREAS, the South Bend Redevelopment Authority (the "Authority") at a meeting on November 16, 1989, adopted Resolution No. 14 approving a proposed Lease between the Authority and the South Bend Redevelopment Commission (the "Commission") for certain land and public improvements (the "Project") to be dated as of November 1, 1989 (the "Lease"), and preliminary plans, specifications and cost estimates for the Project; WHEREAS, the Commission at a meeting on December 8, 1989, after a public hearing on the Lease adopted Resolution No. 901 approving the execution of the Lease; and WHEREAS, the Authority at a meeting on January 17, 1990, adopted Resolution No. 15 approving final plans, specifications and cost estimates for the construction of the Project as filed with the Authority and the execution of an Agency Agreement with the City of South Bend (the "Agency Agreement") by and through the City of South Bend Board of Public Works (the "Board of Public Works") which provides for the construction of the Project by the Board of Public Works and other related matters, a copy of which is attached hereto at "Exhibit "A"; and WHEREAS, the Commission at a meeting on January 19, 1990, adopted Resolution No. 906 which approved said final plans, specifications and cost estimates as filed with the Commission and appointed the Board of Public Works to act as its agent for purposes of approving modifications and amendments to the final plans, specifications and cost estimates for the Project, consistent with the overall design set forth in said final plans, specifications and cost estimates, providing that such modifications do not alter the character of the Project or reduce the value thereof; and WHEREAS, the Board of Public Works desires to enter into the Agency Agreement with the Authority; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board of Public Works hereby approves the execution of the Agency Agreement with the Authority as attached hereto at Exhibit "A". 2. The Board of Public Works hereby accepts for filing the final plans, specifications and cost estimates as approved by the Authority and Commission. 26 REGULAR MEETING JANUARY 22. 1990 3. This Resolution shall be in full force and effect after its adoption by the Board of Public Works THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS By s/John E. Leszczynski By s/S. Katherine Humphreys By s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk Dated: January 22, 1990 APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM II DEPARTMENT OF CODE ENFORCEMENT CODE ENFORCEMENT MANAGEMENT AND INSPECTION ACTIVITY Addendum II indicates a time extension to February 28, 1990. ADDENDUM II DEPARTMENT OF CODE ENFORCEMENT NEIGHBORHOOD CLEAN-UP CREW ACTIVITY Addendum II indicates a time extension to February 28, 1990. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Addenda were approved and executed. APPROVE EXECUTION OF TEAMSTER AGREEMENT AND SUPPLEMENTAL AGREEMENTS FOR - DIVISION OF EQUIPMENT SERVICES - DEPARTMENT OF PARKS AND RECREATION - POLICE DEPARTMENT - BUREAU OF TRAFFIC AND LIGHTING - BUREAU OF SOLID WASTE - BUREAU OF SEWERS - BUREAU OF WASTEWATER - BUREAU OF BUILDING MAINTENANCE - BUREAU OF CEMETERIES - BUREAU OF STREETS Mr. Leszczynski advised that pursuant to the Board's approval on December 18, 1989, of the Teamster Agreement and Supplemental Agreements, the actual documents have now been prepared and submitted to the Board for execution. It is noted that on December 18, 1989 the City and the Teamsters agreed that when signed the documents will apply retroactively to January 1, 1990. Therefore, Ms. Humphreys made a motion that the three (3) year Agreement and ten (10) Supplemental Agreements be executed by the Board. Mrs. DeClercq seconded the motion which carried. ACCEPT AND AWARD QUOTATION - REMOVAL AND REPLACEMENT OF TANKS - WASTEWATER TREATMENT PLANT Mr. Leszczynski indicated that on January 8, 1990, the Board invoked its emergency powers in order that Quotations could be sought for removal and replacement of tanks at the Wastewater Treatment Plant. At this time the Board is in receipt of two (2) Quotations which have been received. Mr. Leszczynski advised that Knapp Environmental Consultants, Inc., 22418 Shady Lane, Cassopolis, MI submitted a Quotation in the amount REGULAR MEETING JANUARY 22, 1990 of $112,261.00. Additionally, Mr. Roy E. Roelke, Petroleum Equipment, Inc., 12875 McKinley Highway, Mishawaka, Indiana, submitted a Quotation in the amount of $59,207.00, plus an additional cost of $26,900.00 for piping, for a total Quotation of $91,107.00. Therefore, Mr. Leszczynski made a motion that the Board accept and award the Quotation submitted by Petroleum Equipment, Inc., in the amount of $91,107.00. Mrs. DeClercq seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT AND ESCROW AGREEMENT - SLUDGE EQUIPMENT STORAGE BUILDING PROJECT Mr. Leszczynski advised that pursuant to the award of the bid of Majority Builders, Inc., 62900 U.S. 31 South, South Bend, Indiana, on January 15, 1990, in the amount of $209,920.00, the appropriate Public Works Construction Contract has been submitted for approval. Also submitted for execution was the required Escrow Agreement with 1st Source Bank for this project. Mr. Leszczynski made a motion that the Construction Contract and the Escrow Agreement be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 2 - CONTRACT II - CALUMET CONSTRUCTION (WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT) Mr. Leszczynski advised that Calumet Construction Corporation, 1247 169th Street, Hammond, Indiana, has submitted to the Board Change Order No. 2 for Contract II of the Wastewater Treatment Plant Improvements Project indicating a decrease of $45,191.00 making the new Contract amount $7,631,500.00. Mr. Leszczynski noted that this decreased cost is due to the change in the type of pumps utilized in this project. Mrs. DeClercq made a motion that the Change Order as submitted be approved. Ms. Humphreys seconded the motion which carried. Mr. Jack Dillon, Director, Environmental Services, advised the Board that the Wastewater Treatment Plant Improvements Project is seventy per cent (700) completed and that some of the large equipment will be accepted for start-up sometime during this year. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS• - NILES AVENUE PHASE IV PROJECT - WASHINGTON - NILES TO HILL PROJECT - CBD SIDEWALKS AND CURBS PROJECT - MADISON - NILES TO EAST RACE PROJECT - WEST BANK LIGHTING PROJECT - RINK RIVERSIDE WALKWAY PROJECT - HOWARD PARK WALL PROJECT - VIEWING PARK PROJECT - MORRIS CIVIC PARK PROJECT Mr. Leszczynski advised that pursuant to the adoption of the above referred to Resolution No. 2-1990 approving an Agency Agreement between the Board and the Redevelopment Authority, Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to projects. Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ATOMIC ABSORPTION/EMISSION SPECTROMETER Mr. Leszczynski advised that Mr. Karl R. Kopec, Manager of Operations, Bureau of Wastewater, requested that the Board advertise for the receipt of bids for an Atomic Absorption/Emission Spectrometer. Mr. Jack Dillon, Director, Environmental Services, advised that this spectrometer will be used to measure concentrations of heavy metal in the water. The equipment currently being utilized is fifteen (15) years old and the facility is in need of upgraded equipment. mro REGULAR MEETING JANUARY 22, 1990 Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried PETITION FOR THE ESTABLISHMENT OF RESTRICTED RESIDENTIAL PARKING ZONE 500-600 E. EWING AVENUE - REFERRED In a letter to the Board, Fifth District Council Member Linas Slavinskas submitted a Petition for the Establishment of a Restricted Residential Parking Zone in the 500-600 blocks of East Ewing Avenue. Mr. Leszczynski made a motion that the Petition be referred to the Bureau of Traffic and Lighting in order that the appropriate traffic study can be conducted. Ms. Humphreys seconded the motion which carried REQUESTS OF CITY AWNING TO ERECT CANOPIES AT THE FOLLOWING LOCATIONS - REFERRED - 1008 WEST SAMPLE STREET (DISCOUNT FURNITURE) - 2210-2216 MISHAWAKA AVENUE ( B & E HOME IMPROVEMENTS) - 133 NORTH WILLIAMS (PORTAGE - 1315 SOUTH MICHIGAN STREET Mr. Leszczynski advised that requests from City Awning of South Bend, Indiana, to erect TOWNSHIP TRUSTEE) (THE KITTY KAT LOUNGE) the Board is in receipt of four (4) South Bend, 1835 South Franklin Street, the following canopies: 1008 WEST SAMPLE STREET - DISCOUNT FURNITURE Front edge of canopy will project a maximum of 3' (3611) over the sidewalk. Frame will consist of 3/4" aluminum rafters, spaced every 24" apart, with 1" top and bottom rails. Bottom of frame will be a minimum of 816" (102") from sidewalk level. 2210-2216 MISHAWAKA AVENUE - B & E HOME IMPROVEMENTS Front edge of canopy will project a maximum of 2' (2411) over the sidewalk. Frame will consist of 3/4" aluminum rafters, spaced every 24" apart, with 1" top and bottom rails. Bottom of frame will be a minimum of 816" `(1021') from sidewalk level. 133 NORTH WILLIAM STREET - PORTAGE TOWNSHIP TRUSTEE Canopy will be installed on the south side of the building over a picture window facing the parking lot. The request indicates that the canopy will not be over the City sidewalk in front (east) of the building. 1315 SOUTH MICHIGAN STREET - THE KITTY KAT LOUNGE Front edge of canopy will project a maximum of 3' (3611) over the sidewalk. Frame will consist of 3/4" aluminum rafters, spaced every 24" apart, with 1" top and bottom rails. Bottom of frame will be a minimum of 816" (102") from sidewalk level. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above requests were referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF WOMEN'S ASSOCIATION OF THE SOUTH BEND SYMPHONY ORCHESTRA ASSOCIATION FOR TRAFFIC ASSISTANCE IN CONJUNCTION WITH YOUTH CONCERTS PROGRAM AT MORRIS CIVIC AUDITORIUM - APRIL 26-27, 1990 - REFERRED In a letter to the Board, Ms. Milana Tomec, Transportation Committee, South Bend Symphony, 50650 Tarrington Way, Granger, Indiana, advised that on behalf of the South Bend Symphony Youth Concerts Program, she is requesting the assistance of the Police Department and the Bureau of Traffic and Lighting in directing and parking busses and moving students to and from the Morris Civic Auditorium on Thursday, April 26, 1990 and Friday, April 27, 1990 at 9:30 a.m. and 11:15 a.m. Ms. Tomec noted that she is at the present time trying to seek permission 11 1 Emi 1 I REGULAR MEETING JANUARY 22, 1990 to park the busses either on the Shopper's Park Free Parking Lot or the Century Center parking lot. She noted that approximately 1,800 students will be attending the concerts with a maximum of thirty-eight (38) busses per performance. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF CITY AWNING TO INSTALL BACKLIT CANOPY AT 117 WEST SOUTH STREET Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on January 2, 1990 and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved subject to the submission of the required installation details for this canopy at the time the permit is issued. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: 2 Hour Handicap Tow Zone 2 spaces LOCATION: 115 North William Street REMARKS: Pursuant to request submitted to the Board on 1/2/90 by Employment and Training Services of St. Joseph County 2. NEW INSTALLATION: Handicap parking space LOCATION: 1208 Napier REMARKS: Pursuant to request submitted to the Board on 11/13/89 by Ms. Amy York APPROVE TITLE SHEETS - DOWNTOWN SOUTH BEND SIDEWALK REPAIRS - MORRIS CIVIC PLAZA - VIEWING PARK - HOWARD PARK WALL - RIVERFRONT LIGHTING FROM LA SALLE ST. TO MONROE - NILES AVENUE PHASE IV - MADISON STREET - PARKING & LIGHTING - EAST RACE TO NILES - WASHINGTON STREET - NILES AVENUE TO HILL - EAST BANK WALKWAY PHASE I - COLFAX NORTH WALKWAY Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above named Title Sheets were approved and signed. APPROVE Mr. Mich that the released /OR RELEASE d el P. Meeks, Director, following Contractors as indicated: ORS AND EXCAVATION BONDS Division of Engineering, recommended and Excavation Bonds be approved and/or CONTRACTOR'S BOND - Tom Davis Released Effective 8/22/90 EXCAVATION BOND - Walter Collins Approved Effective 1/17/90 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above bonds were approved and/or released as indicated above. 30 REGULAR MEETING JANUARY 22, 1990 APPROVE PUBLIC PARKING FACILITY LICENSE APPLICATION Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Public Parking Facility license application was approved: NAME: First Interstate Bank of Northern, Indiana ADDRESS: 115 Franklin Place South Bend, Indiana It is noted that the required proof of insurance as well as the hours and rates to be charged were attached to the application. APPROVE RUBBISH & GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the Rubbish and Garbage Removal license application submitted by Browning -Ferris of Indiana, Inc., 1750 West Lusher Street, Elkhart, Indiana, has been reviewed and is recommended for approval. Mrs. DeClercq made a motion that the license application be approved. Mr. Leszczynski seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORT - DECEMBER. 1989 Mr. Leszczynski advised that the Humane Society of St. Joseph County, IN, Inc., has submitted the monthly report for the month of December, 1989 which indicates the number and types of animals handled for the City of South Bend. Mrs. DeClercq made a motion that the report as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County submitted a list containing one hundred thirty-seven (137) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 3632 through Claim Docket No. 3810 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:08 a.m. ATT T: ti�V� Sandra M. Parmerlee, Clerk 1 �J