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HomeMy WebLinkAbout12/30/91 Board of Public Works MinutesREGULAR MEETING DECEMBER 30, 1991 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, December 30, 1991, by Board Member Patricia E. DeClercq, with Mrs. DeClercq and Ms. Katherine Humphreys present. Board President John E. Leszczynski was not in attendance. Also present was Assistant City Attorney Mazy H. Mueller. AGENDA ITEM ADDED Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, a Consent to Subordinate Note and Mortgage was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys., seconded by Mrs. DeClercq and carried, the minutes of the regular meeting of the Board held on December 16, 1991, were approved. OPENING OF BIDS - FERRIC CHLORIDE, SULFUR DIOXIDE AND CHLORINE (BUREAU OF WASTEWATER) This was the date set for receiving and opening of sealed bids for the above referred to chemicals. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mrs. DeClercq noted that The Wecco Corporation, 28 Kenton Lands Road, P.O. Box 18580, Erlanger, Kentucky and Van Waters & Rogers, 59865 Market Street, South Bend, Indiana, advised that they decline to bid at this time. Additionally, Board Attorney Mary H. Mueller informed members of the Board that the bid submitted by Eaglebrook, Inc., 1150 Junction Avenue, Schererville, Indiana, did not contain bid security. Therefore, Mrs. DeClercq made a motion that the bid submitted by Eaglebrook, Inc., be rejected as it did not contain the required bid security and was there unresponsive. Ms. Humphreys seconded the motion which carried. The following bids were opened and publicly read: PB&S CHEMICAL COMPANY 6471 South 50 West Columbus, Indiana 47201 Bid was signed by Mr. Mark Snider, Branch Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Chlorine: Unit Price - $ 305.00 per ton Container Deposit - $ 750.00 Sulfur Dioxide: Unit Price - $ 430.00 per ton Container Deposit - $1,200.00 Prices firm for one (1) year. ROWELL CHEMICAL CORPORATION 15 Salt Creek Lane Hinsdale, Illinois 60521 Bid was signed by Mr. Rowell, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $2,625.00 was submitted. REGULAR MEETING DECEMBER 30, 1991 BID: Seventy-five (75) tons Sulfur Dioxide: Unit Price: $ 350.00 per ton Total: $26,250.00 Delivery two (2) to three (3) working days from order receipt. PVS TECHNOLOGIES, INC. 10900 Harper Avenue Detroit Michigan 48213 Bid was signed by Mr. Michael G. McGuirk, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: Six hundred eighty-eight (688) tons or 270,000 gals. Ferric Chloride Solution: Unit Price Dry Ton: $ 195.16 Total: $134,270.08 ROWELL CHEMICAL COMPANY 15 Salt Creek Lane Hinsdale, Illinois 60521 Bid was signed by Mr. Rowell, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $2,023.50 was submitted. BID: One hundred fifty (150) tons Liquid Chlorine: Unit Price: $ 134.90 Total: $20,235.00 Delivery two (2) to three (3) working days from order receipt. K.A. STEEL CHEMICALS, INC. 4333 Transworld Road, Suite 250 Schiller Park, Illinois 60176 Bid was signed by Mr. Robert F. Steel, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One Hundred fifty (150) tons Liquid Chlorine in 2,000 pound containers: Unit Price: $ 375.00 Total: $56,250.00 Delivery can be made within three (3) working days after receipt of order. BONDED CHEMICALS, INC. 2469 Creekway Drive Columbus, Ohio 43207 Bid was signed by Mr. Paul W. Cochran, General Manager, Non -Collusion Affidavit was in order, Non -Discrimination REGULAR MEETING DECEMBER 30, 1991 Commitment form was completed and a Bid Bond in the amount of $16,491.60 was submitted. BID: One Hundred fifty (150) tons Chlorine: - 2,000 lb. net cylinder* *$750.00/cyl. is required Unit Price: $ 225.00 Total: $33,750.00 270,000 gallons Ferric Chloride - 4,000 gallon truck deliveries: Unit Price: $.4858/gallon Total: $131,166.00 Terms: Net thirty (30) days Delivery time: Two (2) or three (3) days ARO CARDINAL CHEMICAL DIVISION OF ALEXANDER CHEMICAL CORPORATION P.O. Box 248 Lemont, Illinois 60439 Bid was signed by Mr. Wayne H. Macklin, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bank Check in the amount of $6,337.50 was submitted. BID: One Hundred fifty (150) tons Chlorine - 2000# containers - No Deposit: Unit Price: $ 240.00 Total: $36,000.00 Seventy-five (75) tons Sulfur Dioxide - 2000# containers - No Deposit: Unit Price: $ 365.00 Total: $27,375.00 Note: The above prices are firm through December 31, 1992. Plant is located in Kingsbury, IN. Sales office is in Lemont, IL. Therefore, they do not consider themselves an out of state Corporation. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above bids were referred to the Bureau of Wastewater for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately eight (8) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 1 �1 �I REGULAR MEETING VEHICLE NO. TAG NO. 1. 13299 2. 13394 3. 13399 4. 13400 5. 21023 6. 21211 7. 21232 8. 21263 MR. PAUL SCHULTZ SUPER AUTO PARTS OF SOUTH BEND 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. 1. 2. 3. 4. 5. 6. 7. 8. MR. CHARLES E. TESKE 54830 Pear Road South Bend, Indiana VEHICLE NO. 4. 6. 8. 13299 13394 13399 13400 21023 21211 21232 21263 TAG NO. 13400 21211 21263 MR. JERRY HARDMAN 227 Village Way South Bend, Indiana 46619 VEHICLE NO. TAG NO. 4. 13400 6. 21211 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2381 South Bend, Indiana VEHICLE NO. TAG NO. 1. 13299 2. 13394 3. 13399 4. 13400 5. 21023 6. 21211 7. 21232 8. 21263 DECEMBER 30, 1991 AMOUNT BID $ 25.00 $ 30.00 $ 25.00 $ 83.00 $ 30.00 $321.00 $ 71.00 $103.00 AMOUNT BID $ 26.75 $ 26.75 $ 35.79 $283.78 $ 35.79 $329.89 $ 26.75 $ 35.79 AMOUNT BID $158.80 $384.84 $ 40.78 AMOUNT BID $160.00 $210.00 AMOUNT BID $ 29.95 $ 29:95 $ 39.95 $ 29.95 $ 35.95 $159.95 $ 19.95 $ 35.95 REGULAR MEETING DECEMBER 30, 1991 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following bids were awarded: MR. PAUL SCHULTZ SUPER AUTO PARTS OF SOUTH BEND 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 4. 13400 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2383 South Bend, Indiana VEHICLE NO. TAG NO. 1. 3. 5. $283.78 AMOUNT BID 13299 $ 29.95 13399 $ 39.95 21023 $ 35.95 1 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE NO. G. 7. 8. MR. CHARLES E. TESKE 54830 Pear Road South Bend, Indiana VEHICLE NO. W TAG NO. AMOUNT BID 13394 $ 30.00 21232 $ 71.00 21263 $103.00 TAG NO. AMOUNT BID 21211 $384.84 GRAND TOTAL: $978.47 OPENING AND AWARD OF BID - 1991 FORD STREET AND LOMBARDY STREET SEWER LINERS This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: REGULAR MEETING DECEMBER 30, 1991 INSITUFORM.MIDWEST, INC. lllth & Archer, Box 458 Lemont, Illinois 60439 Bid was signed by Ms. Diane G. Non -Collusion Affidavit was in Commitment form was completed Bond was submitted. Bowers, Corporate Secretary, order, Non -Discrimination and a five per cent (5%) Bid BID: 1. Relining of Ford Street Sewer: $58,086.00 2. Relining of Lombardy Drive Sewer: $41,454.00 Total Amount of Bid: $99,540.00 If Insituform is used on the Lombardy Street sewer instead of NuPipe the project cost would be $1,575.00 less due to mobilization costs. The breakdown for both sections Insituformed is: 1. Relining Ford Street Sewer 630 LF @ $89.70/LF = $56,511.00 2. Relining Lombardy Street Sewer 630 LF @ $65.80/LF = $41,454.00 $97,965.00 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above bid was referred to Mr. Carl Littrell, Director, Division of Engineering, and Mr. Jack Dillon, Director, Division of Environmental Services, for immediate review in order that a bid award could be recommended at today's meeting. Following that review, Mr. Jack Dillon recommended that the Board award the bid of Insituform Midwest, Inc., in the amount of $97,965.00. Therefore, Ms. Humphreys made a motion that the recommendation be accepted and the bid be awarded. Mrs. DeClercq seconded the motion which carried. OPENING OF QUOTATIONS AND AWARD OF QUOTATION - COVELESKI REGIONAL STADIUM - ADDITIONS TO AUTOMATIC LAWN SPRINKLING SYSTEM It is noted that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: H.S. ALTMAN COMPANY 2506 South Main Street South Bend, Indiana Quotation was signed by Mr. Thomas J. Flatt. QUOTATION: $21,764.00 WISSCO IRRIGATION, INC. 1820 South Bend Avenue South Bend, Indiana 46637 Quotation was signed by Mr. Thomas J. Biship, Sales Manager. QUOTATION: $27,700.00 Mrs. DeClercq made a motion that the above Quotations be referred to Mr. Carl Littrell, Director, Division of Engineering and Mr. Karl Stevens, Superintendent, Department of Public Parks for immediate review and recommendation. Ms. Humphreys seconded the motion which carried. Following that review, Mr. Stevens recommended that the Board award the low Quotation submitted by H.S. Altman Company in the amount of $21,764.00. Therefore, Ms. Humphreys made a motion that the recommendation be accepted and the Quotation be awarded. Mrs. DeClercq seconded the motion which carried. REGULAR MEETING DECEMBER 30, 1991 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - HOWARD PARK SIDEWALK REPLACEMENT PROJECT Mrs. DeClercq advised that McIntyre & Jones Construction Company, Inc., 2526 West 6th Street, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount, for the above referred to project, be increased by $1,047.64 for a new Contract sum including this Change Order in the amount of $10,351.10. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE CHANGE ORDER NO. 1 AND PROJECT COMPLETION AFFIDAVIT - IRONWOOD-IRELAND RETENTION BASIN IMPROVEMENTS PROJECT Mrs. DeClercq stated that Small, Inc., 25190 State Road 4, North Liberty, Indiana, has submitted Change Order No. 1 for the above referred to project indicating that the Contract amount be increased by $17,939.00 for a new Contract sum including this Change Order in the amount of $343,660.50. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Change Order No. 1 and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. PROJECT COMPLETION AFFIDAVIT - PAINTING AND FINISHING AT THE WASTEWATER TREATMENT PLANT PROJECT (3113 RIVERSIDE DRIVE) Mrs. DeClercq indicated that Interstate Decorating Service, 140 North Meade Street, P.O. Box 3684, South Bend, Indiana, has submitted to the Board a Project Completion Affidavit for the above referred to project indicating a final cost of $88,385.75. It is noted that Interstate Decorating Services shall guarantee all work to be free from defects in workmanship and materials for a period of one (1) year from June 28, 1991 the date of substantial completion. Therefore, Mrs. DeClercq made a motion that. the Project Completion Affidavit be accepted and approved. Ms. Humphreys seconded the motion which carried. AWARD BID - TWENTY-FIVE (25), MORE OR LESS, 1992 POLICE PATROL AUTOMOBILES Mrs. DeClercq noted that the Board is in receipt of a letter from Mr. Phil St. Clair, Director, Division of Equipment Services, advising that he has reviewed the bids received on December 16, 1991 for the above referred to vehicles. Mr. St. Clair noted that. Gates Chevrolet Corporation, 401 South Lafayette Boulevard, South Bend, Indiana, was the low bidder at $12,234.22 per vehicle. He also noted that the bids of Gates Chevrolet and Jordan Ford met or exceeded specifications but that the bid of W. Hare did not meet engine specifications. Therefore, Ms. Humphreys made a motion that the bid of Gates Chevrolet Corporation in the amount of $12,234.22 per vehicle be awarded for the purchase of twenty-five (25) 1992 Chevrolet Caprice 4 door sedans. Mrs. DeClercq seconded the motion which carried. AWARD QUOTATION - CENTRAL BUSINESS DISTRICT MAIN AND WESTERN LANDSCAPING In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on December 16, 1991, the Board received and opened Quotations from three (3) landscaping contractors for the above referred to project. Mr. Littrell stated that each of the contractors rounded off the extensions in their bids and an attachment to the Quotation of Landscapes Unlimited's Quotation form corrected their price for the trees. That unit price is shown in the tabulation. These corrections I I L 1 REGULAR MEETING DECEMBER 30, 1991 C� account for the differences between the tabulation and the amounts read at the Board meeting. Therefore, Mr. Littrell recommended that the Board award the lowest Quotation received from Hunzikers, Inc., 2344 Yankee Street, P.O. Box 397, Niles, Michigan in the amount of $9,479.94. Ms. Humphreys made a motion that the recommendation be accepted and the Quotation be awarded. Mrs. DeClercq seconded the motion which carried. APPROVE CONSTRUCTION - WEST WASHINGTON DEMOLITION - 1231, 1233 AND 1306 WEST WASHINGTON Mrs. DeClercq advised that in accordance with the bid awarded on December 16, 1991 to LaFree Excavating, Inc., 1251 West Third Street, Osceola, Indiana, in the amount of $26,619.33 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Contract was approved and the required Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. ADOPT RESOLUTION NO. 48-1991 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE CITY OF SOUTH BEND DEPARTMENT OF REDEVELOPMENT Board Attorney Mary H. Mueller advised that the Resolution submitted today transfers a portion of two (2) lots in Monroe Park to the City for right-of-way ingress and egress from Rush Street. Mrs. Mueller noted that the property will be dedicated as public right-of-way at a later date. Therefore, Ms. Humphreys made a motion that the Resolution be adopted. Mrs. DeClercq seconded the motion which carried and the following Resolution No. 48-1991 was adopted: RESOLUTION NO. 48-1991 A RESOLUTION OF THE DEPARTMENT OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT WHEREAS, the City of South Bend, Indiana, for the use and benefit of its Department of Redevelopment, owns a certain parcel of real property situated in St. Joseph County, in an area of the City of South Bend commonly referred to as Monroe Park and more particularly described as follows: The triangular parcel on the westerly side of Lots 7 and 6 of Gallaghers 1st Addition to the City of South Bend. Key No. 18-3035-1323.01 (Real Estate) which Real Estate was acquired for redevelopment purposes; and WHEREAS, pursuant to I.C. 36-7-14-3, the South Bend Redevelopment Commission (Commission) is the governing body of the City of South Bend Department of Redevelopment; and WHEREAS, the Commission has determined that the Real Estate, or some portion thereof, would best be used to provide public ingress to and egress from Rush Streets; and WHEREAS, pursuant to I.C. 36-7-14-12.2(a)(3), the Commission may transfer real property acquired for redevelopment purposes, to another department of the City for use as public right-of-way, upon any terms that may be agreed upon; and REGULAR MEETING DECEMBER 30, 1991 WHEREAS, the City of South Bend, is desireous of acquiring the Real Estate for use as right-of-way; and WHEREAS, the City of South Bend, acting by and through its Board of Public Works (Board) and pursuant to I.C. 36-1-11-8, may acquire real property from another governmental entity upon such terms and conditions as may be agreed upon and upon the adoption of substantially identical resolutions; and WHEREAS, the Commission has or will adopt a resolution substantially identical in its terms to the terms of this resolution; and WHEREAS, the Board has determined that it is in the best interests of the City of South Bend that it acquire the Real Estate for use and dedication of all or part of the same as right-of-way. NOW, THEREFORE, be it resolved by the Board of Public Works of the City of South Bend as follows: 1. That the transfer from the City of South Bend, Department of Redevelopment, of the following -described real property, owned by the City of South Bend, Indiana for the use and benefit of its Department of Redevelopment, situated in St. Joseph County: The triangular parcel on the westerly side of Lots 7 and 6 of Gallaghers 1st Addition to the City of South Bend. Key No. 18-3035-1323.01 for the sum of Ten Dollars ($10.00) and other good and valuable consideration, shall be and hereby is accepted. 2. That the Director of the Department of Public Works of the City of South Bend determine that portion of the Real Estate appropriate to dedicate as right-of-way to provide ingress to and egress from Rush Street, and report the same to the Board, at which time the same shall be so dedicated by the City of South Bend, Indiana, acting by and through its Board of Public Works. 3. That this resolution shall be in full force and effect from and after its adoption and adoption by the South Bend Redevelopment Commission of a resolution substantially identical in its terms to the terms of this resolution. Adopted at a regular meeting of the Board of Public Works of the City of South Bend held the 30th day of December, 1991, at 10:00 a.m., 1308 County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, INDIANA acting by and through its BOARD OF PUBLIC WORKS s/Pat DeClercq s/Katherine Humphreys ATTEST: s/Sandra L. Parmerlee, Clerk APPROVE CASH MANAGEMENT AGREEMENT - VALLEY AMERICAN BANK Ms. Katherine Humphreys, Director, Administration and Finance, informed the Board that the Cash Management Agreement submitted today for approval is with the Valley American Bank & Trust Company who will be the City's depositor in 1992. Ms. Humphreys 1 1 REGULAR MEETING DECEMBER 30, 1991 noted that the City will bid out its banking services in July as permitted under state statute. Therefore, Ms. Humphreys made a motion that a Cash Management Agreement be approved and the Acceptance of Proposal for Banking Services as Contract as submitted be executed. Mrs. DeClercq seconded the motion which carried. APPROVE CONSENT TO SUBORDINATE NOTE AND MORTGAGE - HISTORIC DUNBAR CORNER PROJECT Board Attorney Mary H. Mueller advised that the above referred to document which has been submitted to the Board for approval and execution indicates that the City consents to the restructuring of the financing for the Historic Dunbar Corner Project. She noted that the tax rate will be preserved and the City will not lose its priority. Mrs. DeClercq made a motion that the document as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE AGREEMENT WITH R.C. BLAKE & ASSOCIATES FOR DESIGNING AND PRINTING 500 DEVELOPERS HANDBOOKS Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that submitted today to the Board for approval and execution is an Agreement between the City and R.C. Blake & Associates, 12303 Pennyroyal Lane, Granger, Indiana, to design, develop, produce and print five hundred (500) Developers' Handbooks for the City. Mrs. DeClercq explained that this has been an ongoing project of the Department of Economic Development and the Department of Code Enforcement to put together a handbook to be distributed, free of cost, to contractors, owners and architects or anyone interested in doing a major building project. The handbook outlines the steps, permits and timetables required in such an endeavor. Mrs. DeClercq noted that the departments have provided the necessary information to Mr. Blake who will produce this handbook. She noted that this project has been something that they have been working on for some time. Therefore, Mrs. DeClercq made a motion that the Agreement be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE ADDENDUM #1 - AGREEMENT WITH SMSQ, INC. FOR ARCHITECTURAL SERVICES FOR MORRIS CIVIC AND PALAIS ROYALE Board Attorney Mary H. Mueller advised members of the Board that Addendum I to the Agreement with Sovik Mathre Sathrum Quanbeck Schlink Edwins Architects (SMSQ, Inc.), adds $4,500.00 to the original Contract, approved on June 10, 1991, and provides for the employment of three (3) consultants for asbestos, roofing and soil testing in conjunction with the Morris Civic Auditorium and Palais Royale Restoration Project. Ms. Humphreys made a motion that the Addendum as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE INTERLOCAL AGREEMENT REGARDING POLICE COMPUTER Board Attorney Mary H. Mueller advised that submitted to the Board is an Interlocal Agreement Regarding Police Computer between the City of South Bend, on behalf of the Police Department and the Housing Authority of South Bend. Mrs. Mueller noted that the Agreement relates to software application that will be used by both entities with the City paying a small portion of said installation. Ms. Humphreys made a motion that the Agreement as submitted be approved. Mrs. DeClercq seconded the motion which carried. REGULAR MEETING DECEMBER 30, 1991 APPROVE AGREEMENT FOR STAFF SUPPORT - BUSINESS DEVELOPMENT CORPORATION Board Attorney Mary H. Mueller informed members of the Board that the Agreement for Staff Support submitted today for consideration is between the Business Development Corporation and the City, by and through its Board of Public Works on behalf of the Economic Development Department, whereby the City provides staff support to the Business Development Corporation and is compensated the amount of $97,000.00. Ms. Humphreys made a motion that the Agreement be approved and executed, Mrs. DeClercq seconded the motion which carried. APPROVE INSURANCE STATEMENT Mrs. DeClercq stated that the Board is in receipt of a Memorandum from Mrs. C.J. Cartwright-Cowsert, Safety and Risk Manager, submitting an Insurance Statement which is required in regards to the purchase of a new vehicle by Century Center which will be financed with Society Bank. Therefore, Ms. Humphreys made a motion that the Insurance Statement as submitted be approved and executed, Mrs. DeClercq seconded the motion which carried. APPROVE PETITION FOR RESTRICTED RESIDENTIAL PARKING ZONE - WEST SIDE OF 100 BLOCK OF NORTH WILLIAM Mrs, DeClercq advised that the Board is in receipt of a favorable recommendation from the Division of Engineering concerning the Petition for the Establishment of a Restricted Residential Parking Zone on the west side of the 100 block of North William Street as submitted to the Board on October 14, 1991. Mr. Carl Littrell, Director, Division of Engineering, advised that the Bureau of Traffic and Lighting conducted the necessary investigation and because of the two-hour parking restriction it was difficult to apply the ordinance requirements to this area. However, it is his recommendation, based on the fact that there appears to be adequate parking in the area to serve the general public, that the Petition be approved and that four (4) parking spaces be posted and designated as restricted residential parking on the west side of the 100 block of North William Street as requested. Ms. Humphreys made a motion that the recommendation be accepted and the Petition be approved. Mrs. DeClercq seconded the motion which carried. ,A.PPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: Stop Sign (24x24) LOCATION: Caroline and Altgeld REMARKS: "T" Intersection APPROVE TITLE SHEETS: - IRONGATE ESTATES, SECTION 5 (SEWER/WATER) - HERMITAGE SOUTH ESTATES, SECTION 1, PART 2 (SEWER/WATER/STREET) Mrs. DeClercq made two (2) separate motions that the title sheets for the above referred to projects be approved. Ms. Humphreys seconded both motions which carried and the title sheets were executed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Certificate of Insurance for Ideal Consolidated, Inc., 806 West Sample Street, South Bend, Indiana, was accepted and filed. 1 1 REGULAR MEETING DECEMBER 30. 1991 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mrs. DeClercq advised that the Board is in receipt of four (4) lists a-s submitted by the Department of Code Enforcement indicating that one hundred one (101) City owned and miscellaneous properties were cleaned by the Department during the period December 9, 1991 to December 20, 1991. Mrs. DeClercq made a motion that the lists be accepted for filing. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mrs. DeClercq advised that Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing two hundred seventy-six (276) claims and recommended approval. Additionally, the Deputy Controllers Office has submitted claims in the amounts of $2,118,903.37, $99,562.78 and $2,367,750.30 and recommended approval. Therefore, Ms. Humphreys made a motion that the claims as submitted be approved and the lists filed. Mrs. DeClercq seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:08 a.m. r J n E. Leszczyn Patricia E. DeClercq therine Humphrey ATTEST: Sandra M. Parmerlee, Clerk 1 C 1