Loading...
HomeMy WebLinkAboutProcession - St. Joseph County Crop Walk1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Mr. Tom Whipkey 1139 Miner St South Bend, IN 46617 RE: Event: St. Joseph County Crop Walk Date: September 25, 2016 Dear Mr. Whipkey: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on September 13, 2016, approved your request to conduct the above referenced event on September 25, 2016, from 2:00 p.m. to 4:00 p.m. on the designated route as submitted. Enclosed please find copy of your approved permit. Please note that participants must stay on the sidewalks and obey all traffic laws. If I can be of any further assistance to you in this matter, please call me at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Ed Gleckler, Traffic & Lighting Stephen Cox, Fire Department Federico Rodriguez, Fire Department Marcia Qualls, Engineering Paula Garis, Parks Department GARY A. GILOT DAVID P. RELOs ELIZA-BETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT: 8/24/2016 TO: JEd Gleckler, Traffic & Lighting ene Eyster, Police Department Corbitt Kerr, Engineering Chris Dressel, Community Investment arcia Qualls, Engineering ederico Rodriguez, Fire Department Paula Gans, Parks Depa Tent FROM: Linda M. Martin, Clerk!' SUBJECT: PROCESSION RECOMMENDATION Church World Services SPONSOR: St. Joseph County Crop Walk DATE OF EVENT: 9/25/2016 DATE DUE: 9/06/2016 FAX OR E-MAIL TO: 235-9171 / Imartin(a)southbendin.gov RECOMMENDATIONS AND COMMENTS: By Date 08-23-'16 07:35 FROM- 5742396407 T-550 P0001/0006 F-042 APPLICATION FOR USE OF PUBLIC WGHT OF -WAY FOR PROCESSIONS The Board of Public Works must have FOUR (4) weeks prior notice of the i Tom Whipkey Sponsor: Church World Services Submitted By: 1139 Miner St SB 1N 46617 Address: 1 28606 Phillips St PO Box 968 City: Elkhart State: 1N Zip: 46515 Phone 574-485-9245 Sponsor may use the public right-of-way described as (describe route and attach map) PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO CHANGE YOUR ROUTE FOR SAFETY PURPOSE$ Event name: St. Joseph County Crop Walk The Board of Public Works must have FOUR (4) weeks prior notice before event occurs ® All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works have been provided with this application ® The event shall be held on September 25 2016 and no other date Registration time for the event starts at noon a.m./p.m. ® Starting time of the procession is 2 a.m.�m i� Estimated completion time is 4 a.m.Em. This event involves the use of the following roadways ® This event involves City streets n This event involves County roads ❑ This event involves State highways This event involves use of a park (Must obtain permission from Park Board) ® I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) 1Z This event involves the use of the sidewalk ® Participants must stay on the sidewalk and obey all traffic laws. This event is a local/regional/national event (Please circle the appropriate event type) This event will be coordinated with the property owner/business where staging will take place Updated 4/06/16 08-23-'16 07:35 FROM- 5742396407 T-550 P0002/0006 F-042 PIERMIT/AGREEMENT 1i011 A Pl1Dl'F.SCiQN 1• Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. Z• Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in frill force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event, 3• Sponsor shall provide to the Board all additional licenses required for the event. , permits and documentation a• Sponsor agrees to abide by all terns and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985. 5. In order to ensure public safety during the event, the Board agrees to furnish traffic Planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 6. Sponsor acknowledges that the Police Department reserves the for safety purposes. right to change this route 7. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof 8. Notification of a_riproval/denial of this request wilt be issued by return of this form, upon signed authorization by the Board of Pablic Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature Printed Name Title 2 fr ccnn�!_�✓/� " O�CItII OF PUBLIC WORKS APPROVAT A� 4tAJ 'resi�9rttt _ Memberf /1. Member q,/13f( Member pate RETURN FORM TO: 2 Board of Public works 1316 County -City Building 227 West ltffcrsgn Vou!rvard South Bend, IN 46601 Phonon (574) 235-9251 0 Far: (574) 235.9171 9 E-Mail: publicwks@southbendin,gov 08-23-'16 07:36 FROM- 5742396407 T-550 P0003/0006 F-042 "�,;;.` " CERTIFICATE OF LIABILITY INSURANCE DATE (MMIODYYW) 7/22/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: It the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. It SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the PRODUCER Waldorf Risk Solutions, LLC PO Box 590 Huntington NY 11743 INSURED Church World Service Inc. Business Manager 28606 Phillips St, PO Box 968 Elkhart IN 46515 COVERAGES 71, rtev lorvry NumneK: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAME, ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTA TYPE OF INSURANCE INRn wyn POLICY NUMBER POLICY Epp MMIDWYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y 16W1777 4/7/2016 4,711017 EACH OCCURRENCE 61000,000 ="t0—RE PREMISES Ea Ocwrmnce $ CLAIMS -MADE X OCCUR MEDEXP An one rson) $ PERSONAL &ADV INJURY IS GEN'L X AGGREGATE LIMIT APPLIES PER; PRO- POLICY❑JECTPRO- ❑ LOC OENERAL AGGREGATE 82000.000 PRODUCT S-COMPtOPAG0 $ OTHER: 5 AUTOMOBILE LIABILITY ANYAUTO ALLONMED so ULED AUTOS q�T I IN LI I EA a Gdent) $ SOOILY INJURY (Per person) $ BODILY INJURY tPeraccid,M) $ HIREOAUTOS AUTOS EO DAMAGE Peraccidant $ 3 UMBRELLA LIAR EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE DED RETENTIONS WORKER5 COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERNEMBER EXCLUDED? NMI (Myandel*dA ander OESORIP7ON OF OPERATIONS below PER OTH. $ MIA E.L. EACH ACCIOENT 5 E.L. DISEASE - EA EMPLOYE S E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATrONS I LOCATIONS 'VEHICLES (ACORD 101. Additional Remarks Sshedt le, may be aaached Ir more epaae I$ required) Coverage certified above extends to include the Certificate Holder as Additional Insured but only with respect to liability arising out of the CROP Walk, St Joseph County - 9/25/2016. Also additionally insured South Bend Parks and Recreation; Board of Park Commissioners South Bend, IN 46614, The City of South Bend insured with the South Bend Parks and Recreation and the Board of Park Commissioners. City of South Bend 227 West Jefferson Ave South Send IN 44601 aHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, A//UTHORIZED REPRESENTATIVE a �y 81988-2014 ACORD CORPORATION. All rights rosemed. ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD 08-23-'16 07:36 FROM- 10aanoaS S., N S PAV aLUe(I a)ION 6 CL w to IS saouej� S 5742396407 T-550 P0004/0006 F-042 (D PL m am rr, :,4 T c w M ,R< - c n .& cm (D 0 0 o -4 4;, PA12 spol is t IS )@)Od IS O (OR any aWed 940 N N -0 11.1 08-23-'16 07:36 FROM- o N o C y /1► 7 C Ip Z N o W J w o A 4 7 coo a T C ti z o r-n Z Z cm N rn$ 0 N c p 7 c W m C m M a M a ( n c o d 3 _ 5742396407 C TJ (n 0 o a Tl/ N c o 0 m a a� N (� z 3 n d. 4p m c ti ca � N x T-550 P0005/0006 F-042 a O w G P O_ � O N 08-23-'16 07:37 FROM- 5742396407 T-550 P0006/0006 F-042 2016 St. Joseph County Crop Walk Routes Short Walk This walk will proceed north from Howard Park across Jefferson Blvd at Hill St. Turn east on Jefferson Blvd. Proceed to Francis St. Turn north and proceed to Washington St. Turn west and proceed to Niles Ave. Turn south and proceed to Jefferson Blvd. Turn east and proceed to Hill St. Cross Jefferson into Howard Park. Long Walk This walk will proceed south from Howard Park along the East Bank Trail to the old Sample Street bridge. Cross the bridge using the sidewalk. Cross Lincoln Way. Follow Sample St on the south sidewalk. Turn south on High St follow the east sidewalk. Turn west on Wenger St use the north sidewalk along the park. Turn south on Fellows St use the east sidewalk. Turn west on Broadway St use the south sidewalk to Broadway Christian Parish, Leave Broadway Christian Parish turn east on Broadway St use the south sidewalk. Turn north on Fellows St use the east sidewalk. Continue north on Fellows St crossing Sample St use the east sidewalk. Turn east on Bronson St use the north sidewalk. Cross Lincoln Way. Follow Bronson St then north on Edgewater Dr to the Plaza Park sidewalk. Follow the sidewalk north to the pedestrian bridge. Cross the bridge into Howard Park. Turn north and return to starting point.