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HomeMy WebLinkAbout11/25/91 Board of Public Works MinutesREGULAR MEETING NOVEMBER 25, 1991 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, November 25, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Mary H. Mueller. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were added to the agenda: - Temporary Right of Entry Agreement - Superamerica - Traffic Control Device APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on November 18, 1991, were approved. OPENING OF BIDS - DE-ICING MATERIALS - STREET DEPARTMENT This was the date set for receiving and opening of sealed bids for the following: 1. Sodium Chloride 12,000 tons 2. Calcium Chloride Sand 5,000 tons 3. Calcium Chloride Slag Sand 5,000 tons The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: AKZO SALT, INC. P.O. Box 352 Clarks Summit, PA 18411-0352 Bid was signed by Mr. Robert H. Jones, Vice -President, Bidding & Marketing, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $35,928.00 was submitted. BID: 12,000 tons Bulk Ice Control Rock Salt Truck Delivery Minimum truckload - twenty-one (21) tons: Unit Price: $ 29.94 per ton Total: $359,280.00 - Terms of payment are net thirty (30) days from shipment. - Bulk rock salt will be treated with an anti -caking agent. - Rock Salt is mined in the USA by American labor. Bid indicated that Akzo will protect their quoted price on deliveries prior to and including 10-31-92 provided their quote is accepted within sixty (60) days from the bid opening date. NORTH AMERICAN SALT COMPANY 4825 North Scott Street Schiller Park, Illinois 60176 Bid was signed by Ms. Anne D. Walker, Inside Sales Supervisor, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $44,400.00 was submitted. REGULAR MEETING NOVEMBER 25, 1991 BID: 12,000 tons Bulk De -Icing Rock Salt Unit Price: $ 27.00 per ton Total: $32,400.00 - F.O.B. South Bend, Indiana via truckload quantities. THE LEVY COMPANY, INC. P.O. Box 540 Portage, Indiana 46368 Bid was signed by Mr. William Stanley, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10 ) Bid Bond was submitted. BID: 5,000 tons Calcium Chloride Slag Sand Mixture Alternate Bid: Unit Price: $15.30 per ton "All -Temp" Ice Control Unit Price: $22.85 per ton Delivered to 701 West Sample Street, Bureau of Streets Storage Warehouse, South Bend, IN It was noted that the Bay Dust Control Division of Liquid Calcium Chloride Sales, Inc., P.O. Box 215, Kawkawlin, Michigan and Morton International, Inc., 100 North Riverside Plaza, Randolph Street at the River, Chicago, Illinois, informed the Board that they decline to bid at this time. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF BIDS - RIVER LEVEL SUITE RENOVATION - CENTURY CENTER It is noted that this was the date set for the receiving and opening of sealed bids for the above referred to Century Center Project. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 BID: $90,400.00 Alternates: No. Al - Add $ 3,043.00 No. A2 - Add $14,917.00 No. A3 - Add $28,350.00 No. A4 - Add $15,353.00 No. B1 - N/A No. B2 - N/A ZIOLK_OWSKI CONSTRUCTION, INC. 1005 South Lafayette, Box 1106 South Bend, Indiana 46614 BID: $138,813.00 Alternates: No. 1 - Add $ 4,118.00 No. 2 - Add $14,272.00 No. 3 - Add $27,115.00 No. 4 - Add $14,686.00 095 REGULAR MEETING NOVEMBER 25, 1991 GIBSON-LEWIS, INC. 1001 West llth Street Mishawaka, Indiana 46544 BID: $54,100.00 Alternates: No. 1 - No. 2 - No. 3 - No. 4 - Base Bid Carpet: Alternate B1 - Alternate B2 - $ 2,500.00 $ 9,200.00 $19,700.00 $ 7,700.00 $42,350.00 $ 3,530.00 deduct $ 2,200.00 Combined Bid for general construction and carpet construction - $95,000.00. MIDWEST TILE & INTERIORS INC. 1805 North Cedar Street Mishawaka, Indiana 46545 BID: $39,288.00 Alternate B1 - add $3,970.00 Alternate B2 - deduct $1,150.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to Century Center for review and award. APPROVE CONSTRUCTION CONTRACT - ASBESTOS ABATEMENT - 1228, 1230, 1231 & 1306 WEST WASHINGTON STREET Mr. Leszczynski advised that in accordance.with the bid awarded on November 12, 1991, to Clean Air Systems, Inc., 23349 State Road 23 West, South Bend, Indiana, in the amount of $5,373.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM AND CONTRACT The following Community Development Addendum and Contract were presented to the Board for approval: ADDENDUM I THE _FRIENDS OF THE UNEMPLOYED INC. FRIENDS OF THE UNEMPLOYED ACTIVITY Addendum I terminates the Friends of the Unemployed activity. CONTRACT YOUNG WOMEN'S CHRISTIAN ASSOCIATION FRIENDS OF THE UNEMPLOYED ACTIVITY The targeted goal for this activity is to assist twenty-seven (27) persons in obtaining job placement counseling. The total cost of this activity shall not exceed $3,141.00. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above Addendum and Contract were approved and executed. REGULAR MEETING NOVEMBER 25, 1991 APPROVEREQUEST TO R THE RECEIPT OF BIDS - TWENTY-FIVE (25), MORE OR LESS, POLICE PATROL AUTOMOBILES In a letter to the Board, Mr. Phil St. Clair, Director, Division of Equipment Services, requested that the Board advertise for the receipt of bids for twenty-five (25), more or less, 1992 Police Patrol Automobiles. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - T (20), MORE OR LESS, 1990 OR NEWER USED FOUR DOOR SEDAN AUTOMOBILES Mr. Leszczynski advised that the Board is in receipt of from Mr. Phil St. Clair, Director Division of Equipment a letter Services, requesting that the Board advertise for the receipt of twenty (20), more or less, used 1990 model year or newer four door sedan automobiles. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE AGREEMENT FOR GRANT OF PERPETUAL EASEMENT AND TEMPORARY OCCUPANCY OF THE PUBLIC RIGHT-OF-WAY AND GRANT OF EASEMENT - SAINT JOSEPH'S MEDICAL CENTER It is noted that submitted to the Board for consideration were documents which have been prepared in response to the two (2) requests previously submitted by Saint Joseph's Medical Center for an Easement to construct a tunnel under Cedar Street as well as for permission to temporarily close Cedar Street for approximately one -hundred eighty (180) days in conjunction with construction of said tunnel. There being no comments or questions by members of the Board, Mrs. DeClercq made a motion that the above referenced documents as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE TEMPORARY RIGHT OF ENTRY AGREEMENT - SUPERAMERICA - RIVER CROSSING I PROJECT Board Attorney Mary Mueller advised the Board that submitted today for approval and execution is a Temporary Right of Entry Agreement between Superamerica Group, Inc. and the City of South Bend in regards to the River Crossing I Project which will entail use of Superamerica property for part of the sewer installation. Therefore, Mrs. DeClercq made a motion that the Agreement be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: NEW INSTALLATION: LOCATION: REMARKS: AWARD BID AND APPROVE C STREET/WAYNE STREET PM SCREEN PROJECT One -Way Northbound Alley that connects Inglewood and Culver Request of residents. NSTRUCTION CON'. GARAGE - ADDI CT - ST. JOSEPH METAL SECURI9 In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that he has reviewed the three (3) bids received on November 18, 1991 for the above referred to ri 1 �I 37 REGULAR MEETING NOVEMBER 25. 1991 project and at this time recommends that the Board award the low bid of Kaser-Spraker Construction, Inc., 25487 West State Road 2 P.O. Box 3605, South Bend, Indiana, in the amount of $25,828.00. Additionally submitted was the appropriate Construction Contract and necessary bonds for this project. Mr. Leszczynski made a motion that the recommendation be accepted, the bid be awarded, the Construction Contract be approved and the bonds as submitted be filed. Mrs. DeClercq seconded the motion which carried. REQUESTS REFERRED: Mr. Leszczynski made two (2) separate motions that the following requests be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motions which carried. OF ERSKINE BOULEVARD RESIDENTS TO CONDUCT ANNUAL CANDLELIGHT WALK AND CARRIAGE RIDES - DECEMBER 14, 1991 In a letter to the Board, Mr. Thomas A. Wolford, 2620 Erskine Boulevard, South Bend, Indiana, advised that as in years past he is requesting permission for the Erskine Boulevard Residents to hold their annual candlelight walk from 5:00 p.m. to 9:00 p.m. on December 14, 1991. Mr. Wolford advised that the walk will be conducted along the sidewalks, on both sides of Erskine Boulevard, from Ewing Avenue to Donmoyer. Mr. Wolford further advised that it is anticipated that they will have luminaries, various groups caroling and carriage rides provided by Bonnyville Carriage Rides. OF ST. JOE VALLEY CHAPTER KNIGHTS OF COLUMBUS TO CONDUCT MARCH FOR LIFE - JANUARY 19, 1992 In a letter to the Board, Mr. Arthur R. Leinen, Knights of Columbus Council 553, P.O. Box 774, South Bend, Indiana, advised that the St. Joe Valley Chapter of the Knights of Columbus are again requesting permission to conduct the "March for Life" on Sunday, January 19, 1992 at 1:30 p.m. Mr. Leinen advised that the participants will assemble in the parking lot of the Knights of Columbus at 815 North Michigan Street and will then proceed to march south on Michigan Street to Navarre Street, then west on Navarre to Main Street then South on Main Street to Wayne Street then West on Wayne to St. Patrick's Church on Taylor Street where an interfaith service will be held. Marchers will then make their way back to 815 North Michigan Street independently. Mr. Leszczynski made a motion that the above requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that sixty-eight (68) City owned and miscellaneous properties were cleaned by the Department during the period November 12, 1991 to November 15, 1991. Mrs. DeClercq made a motion that the lists be accepted for filing. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mr. Juan A. Manigault, Executive Director, WDS, submitted two (2) lists to the Board containing three hundred thirty-four (334) claims and recommended approval. Additionally, the Deputy Controllers Office submitted claims in the amounts of $83,505.27 and $2,478,490.99 and recommended approval. Therefore, Ms. REGULAR MEETING NOVEMBER 25, 1991 Humphreys made a motion that the claims as submitted be approved. Mrs. DeClercq seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:53 a.m. q'hn . �Leszcz n i Patricia E. DeClercq rine Humphreys iST: -4 Sandra M. Parmerlee, Clerk 1 1