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HomeMy WebLinkAbout11/18/91 Board of Public Works MinutesREGULAR MEETING NOVEMBER 18, 1991 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, November 18, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Mary H. Mueller. AGENDA ITEMS ADDED/STRICKEN There being no objections by members of the Board, the following items were added to and stricken from the agenda: ADD• - Construction Contract - Howard Park Sidewalk Replacement Project - Construction Contract - East Bank Area Sidewalk Replacement Project STRIKE• - Opening of Bids - River_ Level Suite Renovation - Century Center - Claims APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the Special meeting of the Board held on November 8, 1991 and the minutes of the regular meeting of the Board held on November 12, 1991, were approved. OPENING OF BIDS - ST. JOSEPH STREET/WAYNE STREET PARKING GARAGE - ADDITIONAL METAL SECURITY SCREEN PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REINKE CONSTRUCTION CORPORATION 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Mr. H.G. Reinke, Collusion Affidavit was in order, Commitment form was completed and Bond was submitted. BID: $36,500.00 President, Non - Non -Discrimination a five per cent (5%) Bid KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $25,828.00 MURDOCK & SONS CONSTRUCTION, INC. 131 South Taylor South Bend, Indiana Bid was signed by Mr. W. H. Calvin Murdock, President/CEO, Non -Collusion Affidavit was in order, Non -Discrimination REGULAR MEETING NOVEMBER 18, 1_991 Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $35,400.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Engineering Department for review and recommendation. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - 1ST E/W ALLEY N. OF CEDAR STREET, RUNNING E. FROM ST. PETER STREET TO NOTRE DAME AVENUE AND ST. PETER STREET FROM MINER STREET TO CEDAR STREET Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley and street vacation as follows: The 1st east/west alley north of Cedar Street, running east from St. Peter Street, for a distance of approximately 345 feet to Notre Dame Avenue, all in Chapoton Place Subdivision of Cottrell's Addition to Lowell, and St. Peter Street, from Miner Street running South to Cedar Street for a distance of approximately 322 feet. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Attorney John B. Ford, P.O. Box 4577, South Bend, Indiana, on behalf of Saint Joseph's Medical Center, Inc., 801 East LaSalle Street, P.O. Box 1935, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley and street to be vacated as well as those property owners within one hundred fifty feet (1501) of the alley and street to be vacated were notified of the Board's Public Hearing date. Mr. John Ford, Attorney at Law, 1800 Valley American Bank Building, South Bend, Indiana, was present on behalf of the Petitioner, Saint Joseph's Medical Center, Inc. Mr. Ford submitted to the Board a reduced site plan of construction proposed by St. Joseph Medical Center as well as a map of the proposed vacation and indicated that the vacation is needed for the construction of a new medical pavilion. Mr. Ford noted that the Board will recall that the Medical Center previously submitted a vacation petition which was subsequently withdrawn as the plans for the construction of the new medical office building were revised and the location was changed. Mr. Ford informed the Board that the Medical Center owns Lot Nos. 11-20, 1-10 and 16-17. He noted that houses currently located on some of the lots will be torn down immediately. Then, based on approval of the vacation, construction of the new office building will begin. It is noted that the ordinance submitted with the Vacation Petition indicates that the purpose of this vacation is to increase and improve parking areas and private drives serving the Medical Center including the hospital and medical office buildings. There being no one else present wishing to speak either for or against the proposed vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. There being no comments or questions by members of the Board, Ms. Humphreys made a motion that a favorable recommendation concerning this Vacation Petition be forwarded to the Common Council. Mrs. DeClercq seconded the motion which carried. REGULAR MEETING NOVEMBER 18, 1991 APPROVE AGREEMENT WITH 1ST SOURCE BANK & SOUTH BEND JOINT VENTURE FOR RELEASE OF ESCROW FUNDS - 1ST SOURCE BANK BUILDING Board Attorney Mary Mueller advised the Board that the Agreement they have before them today for consideration allows the release of escrow funds that were held for the contractor in regards to the construction of the 1st Source Bank Building. It is noted that the escrow account contains 176,000,00. Mrs. Mueller stated that the contractor has agreed to release the City and the City in turn will release to 1st Source/South Bend Joint Venture the escrow funds to pay for the glass work that has been completed. In return, 1st Source and South Bend Joint Venture, release the City from all future liability and obligations in this regard. Ms. Humphreys made a motion that the Agreement be approved and executed. Mrs. DeClercq seconded the motion which carried. ADOPT RESOLUTION NO. 46-1991 - AUTHORIZING THE RELEASE OF CERTAIN LIMITED ACCESS_ RESTRICTIONS ALONG A PORTION OF CLEVELAND ROAD Board Attorney Mary H. Mueller informed members of the Board that the Resolution submitted today for adoption was prepared based on a request submitted by the Crossroads Industrial Complex for the release of existing openings along New Cleveland Road to allow for two (2) new driveway openings. Mr. Michael J. Danch, Vice President Planning, Peirce & Associates, 3231 Sugar Maple Court, South Bend, Indiana, was present on behalf of Norwest Bank and stated that they are requesting the extinguishment of any existing openings on new Cleveland Road and for approval to allow two (2) new driveway openings. Mr. Danch advised that he has had conversations with the City Engineering Department and it is agreed that because of the current configuration, right turn only will be required for the exit lanes for the two (2) openings. In conclusion, Mr. Danch stated that in order to get the subdivision approved this extinguishment is needed. Mr. Danch noted that the property currently is vacant. Therefore, Mrs. DeClercq made a motion that the request be approved and the Resolution be adopted. Ms. Humphreys seconded the motion which carried and the following Resolution No. 46-1991 was adopted: RESOLUTION NO. 46-1991 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE RELEASE OF CERTAIN LIMITED ACCESS RESTRICTIONS ALONG A PORTION OF CLEVELAND ROAD. WHEREAS, pursuant to I.C. 36-9-6, the Board of Public Works of the City of South Bend, Indiana (Board) has jurisdiction, authority and control over City property and public right-of-way within the City limits; WHEREAS, pursuant to Ordinance No. 6626-79, adopted on August 27, 1979, the City of South Bend annexed a portion of German Township, which included the land abutting Cleveland Road in Section 20, Township 38 North, Range 2 East in St. Joseph County Indiana; and WHEREAS, the section of Cleveland Road which abuts the land annexed pursuant to Ordinance No. 6626-79 has become a City street and subject to the Board's jurisdiction under I.C. 36-9-6; and WHEREAS, Norwest Bank of Indiana, N.A., the developer of a portion of said annexed property, has requested that the Board REGULAR MEETING NOVEMBER 18, 1991 change and enlarge the points of access and egress permitted from their land to and from Cleveland Road, so as to permit the more complete use and development of their land; and WHEREAS, such a change would require a deed from the City releasing limited access restrictions from a portion of the developer's land as follows: DRIVEWAY OPENING NO. 1. That part of the Northwest Quarter of Section 20, Township 38 North, Range 2 East, City of South Bend, German Township, St. Joseph County, Indiana which is described as: Beginning at a Point on the Northerly right-of-way Line of New Cleveland Road which is S. 000-08'-00" W., 762.73 ft. and S. 89°-33'-55" W., 1764.65 ft. from the North Quarter Post of said Section; thence around a 1332.39 ft. radius curve to the right an arc distance of 60.01 ft. to the end of a chord which bears S. 480-11'-39" E. and having a distance of 60.01 ft. to said driveway opening point of termination. DRIVEWAY OPENING NO. 2. That part of the Northwest Quarter of Section 20, Township 38 North, Range 2 East, City of South Bend, German Township, St. Joseph County, Indiana which is described as: Beginning at a Point on the Northerly right-of-way Line of New Cleveland Road which is S. 000-08'-00" W., 1138.09 ft. and S. 89°-33'-55" W., 954.37 ft. from the North Quarter Post of said Section; thence S. 770-33'-56" E., 40.00 ft. to said driveway opening point of termination. WHEREAS, the City's Engineering Division has reviewed the developer's request and has determined that allowing access and egress to and from Cleveland Road at the points requested by the developer will not adversely affect the safe operation of Cleveland Road at this location; and WHEREAS, it is in the City's best interests that the land annexed pursuant to Ordinance No. 6626-79 be developed. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That the limited access restrictions along Cleveland Road that would prohibit the driveway access and egress as described above should be released. 2. That a deed releasing such restrictions is hereby authorized and the Board empowers the Mayor of the City of South Bend and the South Bend City Clerk to execute and attest such a deed. Adopted November 18, 1991. City of South Bend Board of Public Works s/John Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys Attest: s/Sandra L. Parmerlee, Clerk AWARD QUOTATION AND APPROVE CONSTRUCTION CONTRACT - HOWARD PARK SIDEWALK REPLACEMENT PROJECT In a Memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, advised the Board that he has reviewed REGULAR MEETING NOVEMBER 18, 1991 the Quotations received on November 12, 1991, for the above referred to project and at this time recommends that the Board award the Quotation of McIntyre & Jones Construction Company, Inc., 2526 West 6th Street, Mishawaka, Indiana, in the amount of $9,303.46. Additionally submitted was the required Construction Contract for this project. Therefore, Mrs. DeClercq made a motion that the Quotation be awarded and the Construction Contract be approved and executed. Ms. Humphreys seconded the motion which carried. AWARD QUOTATION AND APPROVE_ CONSTRUCTION CONTRACT - EAST BANK AREA SIDEWALK REPLACEMENT PROJECT Mr. Leszczynski advised that the Board is in receipt of a Memorandum from Mr. Carl Littrell, Director, Division of Engineering, recommending that the Board award the Quotation of L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, in the amount of $13,199.00 for the above referred to project. It is noted that the Board of Public Works opened Quotations for this project on November 12, 1991. Mrs. DeClercq made a motion that the recommendation be accepted, the Quotation be awarded and the Construction Contract be approved. Ms. Humphreys seconded the motion which carried. AWARD QUOTATION - ONE (1) COMPRESSOR AND ASSOCIATED LABOR AND EQUIPMENT - HOWARD PARK ICE RINK FACILITY Mr. Leszczynski advised that it is being recommended that the Quotation submitted by Fisher Refrigeration, Inc., 1612 Lincolnway West, South Bend, Indiana, in the amount of $21,373.00, for the above referred to equipment/labor be awarded. Mr. Leszczynski noted that this Quotation contained a base bid of $18,867.00 as well as a cost of $2,506.00 for two (2) additional items. It was noted that Quotations for this project were opened by the Board on November 8, 1991. Therefore, Ms. Humphreys made a motion that the Quotation in the amount of $21,373.00 be awarded. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER - DOWNTOWN SIGNALIZATION PROJECT Mr. Leszczynski stated that the Board is in receipt of an Indiana Department of Highways Change Order for the above referred project as submitted by the Engineering Department and Trans Tech Electric indicating a decrease of $13,065.60. Mr. Leszczynski noted that the decrease is due to a deduct for three (3) one inch (1") innerduct. Mrs. DeClercq made a motion that the Change Order be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DEMOLITION -1226, 1228, 1230, 1231, 1233, 1306 WEST WASHINGTON In a letter to the Board, Mr. David L. Norris, Project Manager, West Washington - Chapin Revitalization Project, Department of Economic Development, requested that the Board advertise for the receipt of bids for the demolition of the above referenced buildings. Mrs. DeClercq made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) ONE TON TRUCK CHASSIS AND ONE (1) STANDARD HALF TON PICKUP TRUCK Mr. Phil St. Clair, Director, Division of Equipment Services, requested that the Board advertise for the receipt of bids for one (1) one ton truck chassis and one (1) standard half ton pickup truck to be utilized by the Bureau of Streets. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. �9 2 REGULAR MEETING NOVEMBER 18, 1991 APPROVE 1992 HOLIDAY SCHEDULE Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following 1992 holiday schedule, as submitted by Mayor Kernan, was approved: New Year's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day Wednesday, January 1 Friday, April 17 Monday, May 25 Friday, July 3 Monday, September 7 Wednesday, November 11 Thursday, November 26 Friday, November 27 Friday, December 25 In addition to the nine (9) designated holidays listed above, employees may chose one (1) additional holiday from the following: Martin Luther King Day President's Day Columbus Day Employee's Birthday Monday, January 20 Monday, February 17 Monday, October 12 APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the Bond of Contractor for James Griffin be approved effective November 18, 1991 and that the Bond for Excavation in Streets for Woodruff & Sons, Inc., be approved effective November 18, 1991. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the bonds be approved. Mrs. DeClercq seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Mr. Leszczynski advised that the Board is in receipt of a Certificate of Insurance for Casteel Construction Corporation, P.O. Box 628, South Bend, Indiana. Mr. Leszczynski made a motion that the Certificate be accepted for filing. Mrs. DeClercq seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that thirty-one (31) City owned and miscellaneous properties were cleaned by the Department during the period November 4, 1991 to November 8, 1991. Mrs. DeClercq made a motion that the lists be accepted for filing. Ms. Humphreys seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:51 a.m. ATT T: Sandra M. Parmerlee, Clerk 1 1 1