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HomeMy WebLinkAbout11/04/91 Board of Public Works Minutes353 REGULAR MEETING NOVEMBER 4, 1991 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, November 4, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Mary H. Mueller. APPROVE MINUTES OF PREVIOUS MEETING ITpon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on October 28, 1991, were approved. OPENING OF BIDS - ONE (1) TYPE I MODULAR AMBULANCE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: TRUSTY PROFESSIONAL VEHICLE SALES, INC. 325A West Wiley Street Greenwood, IN 46142 Bid was signed by Mr. Chuck Drake, Non -Collusion Affidavit was in order and a ten per cent (100) Bid Bond was submitted. BID: One (1) 1992 Medtec F-450 Super Duty Type I Ambulance: Unit Price: $72,946.00 Delivery will be approximately ninety (90) to one hundred twenty (120) days after receipt of chassis. All prices quoted are C.O.D. and F.O.B. South Bend, Indiana. Offer is valid for sixty (60) days. MARQUE, INC. 64598 US 33 East P.O. Box 58 Goshen, Indiana 46526 Bid was signed by Mr. Chris Graff, General Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One (1) Type I Modular Ambulance per specifications, in strict compliance with KKK-A-1822B Federal specifications, with zero (0) exceptions taken to City's written specifications. Bid includes a 1992 Ford Chassis: Cost: $79,680.00 Less First- time Buyer Discount: $ 4,000.00 Net Cost: $75,680.00 * Only available to municipalities who have not purchased a Marque ambulance or rescue vehicle in the past ten (10) years. Delivery within ninety (90) days. Complete set of blue prints, exactly per City's specifications to follow within ten (10) days of receipt of order. ROLLAND SPECIALTY VEHICLES & PRODUCTS, INC. 444 Laskey Road, Suite A & B Toledo, Ohio 43612 Bid was signed by Mr. John Arnos, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed REGULAR MEETING NOVEMBER 4, 1991 and a ten per cent (10%) Bid Bond was submitted. BID: #1: One (1) 1991 Ford F450 XL Superduty chassis, Wheeled Coach Type I 145 CSB ambulance, including all options with noted qualifications: $74,099.00 42- One (1) 1992 Ford F450 X: Superduty chassis, Wheeled Coach Type 1145 CSB ambulance, including all options with noted qualifications: $77,281.00 Terms: Price firm for sixty (60) days. Bid 41 contingent upon 1991 chassis availability. Delivery ninety (90) days from receipt of order. Bid 42 ninety (90) days from receipt of chassis F.O.B. South Bend, Indiana, C.O.D. upon inspection and approval. MICHIANA CUSTOM COACH 50811 Killian Lane Elkhart, Indiana Bid was signed by Mr. David A. Baxter, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5a) Bid Bond was submitted. BID: One (1) 1992 Ford F-350 SD McCoy Miller 144" Ambulance: Unit Price: $74,825.00 Bid contained a separate letter which indicated that Michiana Custom Coach is submitting a bid per City specifications with exceptions listed, for one (1) 1992 McCoy Miller all aluminum 144" modular mounted on a 1992 Ford F-350XL 161" wheelbase Superduty chassis for the sum of: $75,825.00 If the City would consider, upon availability, a 1991 Ford Superduty chassis, the City may deduct $4,625.00 thus giving the City a net bid of: $71,200.00 This unit will carry a standard chassis warranty, a Ford extended warranty, a fifteen (15) year warranty on the module, a six (6) year/60,000 mile warranty on the factory conversion electrical system and a three (3) year warranty on the paint. Delivery would be approximately ninety (90) to one hundred twenty (120) days from receipt of a 1992 chassis. Ninety (90) to one hundred twenty (120) days from receipt of order on a 1991. Payment is due in full upon delivery. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - AIRPORT 2010 PROJECT - OLD CLEVELAND ROAD RELOCATION FROM U.S. 31 BYPASS TO MAYFLOWER ROAD This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski noted that the Engineer's Estimate for this project is $2,255,000.00. The following bids were opened and publicly read: om- REGULAR MEETING NOVEMBER 4, 1991 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Non -Collusion Affidavit was in Commitment form was completed Bond was submitted. BID: $1,666,996.55 Ritschard, President, order, Non -Discrimination and a five per cent (50) Bid Deduct. of Alternate: $10,000.00 (If awarded both Old Cleveland Road Relocated and Mayflower Road - Phase I Projects) HRP CONSTRUCTION, INC. 1216-18 West Washington Street P.O. Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, General Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5a) Bid Bond was submitted. BID: $1,772,056.40 NIBLOCK EXCAVATING, INC. 806 Maple Street P.O. Box 211 Bristol, Indiana 46507 Bid was signed by Mr. Gary Niblock, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $2,149,550.40 WOODRUFF & SONS, INC. 2125 East US Highway 12 P.O. Box 450 Michigan City, Indiana 46360 Bid was signed by Mr. John M. Non -Collusion Affidavit was in Commitment form was completed Bond was submitted. BID: $2,175,980.30 Milner, Field Engineer, order, Non -Discrimination and a five per cent (50) Bid Deduct. of Alternate: $50,000.00 (if awarded both Old Cleveland Road Relocated and Mayflower Road - Phase I Projects) SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $1,701,607.45 REGULAR MEETING NOVEMBER 4, 1991 Deduct of Alternate: $50,000.00 (if awarded both Old Cleveland Road Relocated and Mayflower Road - Phase I Projects) RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Stephen J. Schneider, Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $1,631,637.01 SELGE CONSTRUCTION COMPANY, INC. 1117 Oakdale Avenue Niles, Michigan 49120-4248 Bid was signed by Mr. Marvin L. Selge, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $1,733,441.80 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, -the above bids were referred to the Engineering Department, Cole and Associates and the Department of Economic Development for review and recommendation. OPENING OF BIDS - AIRPORT 2010 PROJECT - MAYFLOWER ROAD, PHASE I - FROM OLD CLEVELAND ROAD TO RELOCATED OLD CLEVELAND ROAD This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that the Engineer's Estimate for this project is $796,000.00. The following bids were opened and publicly read: KANKAKEE VALLEY CONSTRUCTION CO., INC. 2055 North 150 East P.O. Box 1471 LaPorte, Indiana 46350 Bid was signed by Mr. James B. Nelson, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $702,383.30 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Thomas O. Walsh, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5a) Bid Bond was submitted. BID: $800,548.75 1 1 I. 357 REGULAR MEETING NOVEMBER 4, 1991 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Non -Collusion Affidavit was in Commitment form was completed Bond was submitted. BID: $688,462.37 Ritschard, President, order, Non -Discrimination and a five per cent (5%) Bid NIBLOCK EXCAVATING, INC. 806 Maple Street P.O. Box 211 Bristol, Indiana 46507 Bid was signed by Mr, Gary Niblock, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $931,150.20 Deduct of Alternate: $158,000.00 (If awarded both Old Cleveland Road Relocated and Mayflower Road - Phase I Projects) WOODRUFF & SONS, INC. 2125 East US Highway 12 P.O. Box 450 Michigan City, Indiana 46360 Bid was signed by Mr. John M. Non -Collusion Affidavit was in Commitment form was completed Bond was submitted. BID: $801,011.40 Milner, Field Engineer, order, Nor. -Discrimination and a five per cent. ( 5 % ) Bid Deduct of Alternate: $40,000.00 (if awarded both Old Cleveland Road Relocated and Mayflower Road - Phase I Projects) SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted, BID: $705,032.80 Deduct of Alternate: $50,000.00 (if awarded both Old Cleveland Road Relocated and Mayflower Road Phase I Projects) RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Stephen J. Schneider, Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted, 95 REGULAR MEETING NOVEMBER 4, 1991 BID: $669,025.82 Deduct of Alternate: $28,561.00 (if awarded both Old Cleveland Road Relocated and Mayflower Road - Phase I Projects) Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Engineering Department, Department of Economic Development and Cole and Associates for review and recommendation. OPENING OF BIDS - WEST WASHINGTON STREET DEVELOPMENT AREA - ASBESTOS ABATEMENT, 1228, 1230, 1231, 1233 & 1306 WEST WASHINGTON STREET This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ENVIRONMENT TECHNOLOGY, INC. 1524 Estella Avenue Fort Wayne, Indiana 46803 Bid was signed by Mr. Randy C. Non -Collusion Affidavit was in Commitment form was completed Bond was submitted. BID: $9,721.00 Aumsbaugh, President, order, Non -Discrimination and a five per cent (50) Bid SPECIALTY SYSTEMS OF ILLINOIS, INC. SOUTH BEND DIVISION 1408 Elwood Avenue South Bend, Indiana 46628 Bid was signed by Mr. Joe W. Taylor, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $16,566.00 (Bid price includes asbestos abatement liability insurance). VLS INSULATING COMPANY, INC. 2104 North Lynn Street Mishawaka, Indiana 46545 Bid was signed by Mr. Dennis L. Gradeless, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $768.50 was submitted. BID: $15,370.00 CLEAN AIR SYSTEMS, INC. 23349 State Road 23 West South Bend, Indiana 46614 Bid was signed by Mr. Anthony W. Kiskorna, Vice -President/ GM, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5a) Bid Bond was submitted. 1 REGULAR MEETING NOVEMBER 4, 1991 1 1 BID: $5,373.00 INSULCO ASBESTOS MANAGEMENT, INC. 2840 West Vermont Street Blue Island, Illinois 60406 Bid was signed by Mr. Gary J. Giovanelli, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $542.55 was submitted. BID: $10,851.00 ASBESTOS SERVICES. INC. 9028 Hills Road P.O. Box 141 Baroda, MI 49101 Bid was signed by Mr. J.R. Thomas, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $542.55 was submitted. BID: $16,146.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Engineering Department and the Department of Economic Development for review and recommendation. PUBLIC HEARING AND FAV 1ST N/S ALLEY WEST OF Mr. Leszczynski advise Board's Public Hearing follows: ORABLE RECOMMENDATION - ALLEY VACATION - MAIN STREET d that this was the date set for the on a proposed alley vacation described as The first North/South alley West of Main Street, running North from Colfax Avenue for a distance of approximately 198 feet to the Southern boundary of the first East/West alley South of LaSalle Street between Lafayette and Main Streets, all in the City of South Bend It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Ms. Paula N. Auburn, President, South Bend Redevelopment Commission, 1200 County -City Building, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated as well as those property owners within one hundred fifty feet (1501) feet of the alley to be vacated, were notified of the Board's Public Hearing date. Ms. Ann Kolata, Department of Economic Development, 1200 County -City Building, South Bend, Indiana, was present on behalf of the Petitioner and advised that as owners of the Colfax Theatre, the Commission is asking that the alley be vacated. Ms. Kolata noted that the Colfax Theatre property was put out to bid and the South Bend Tribune submitted a bid for the parcel contingent upon this alley be vacated in order that they can expand their operation onto that lot. Mr. E.W. Reznik, 1st Source Bank, P.O. Box 1602, South Bend, Indiana, was present and stated that the bank is in favor of this REGULAR MEETING NOVEMBER 4, 1991 vacation and he has had discussions with the Tribune on this matter and they support their effort. Mr. David Ray, South Bend Tribune, 225 West Colfax, South Bend, Indiana, was present and advised that the reason for the expansion of the Tribune building is in order to house a piece of machinery that requires a large amount of space. He noted that the machinery in question stuffs the inserts into the newspapers and the new facility that will house this machine will be built over the alley that is proposed to be vacated. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. It is noted that. the Board is in receipt of a letter from Mr. John T. Phair, Vice -President, The Holladay Corporation, 230 West Colfax, South Bend, Indiana, advising that they would like to express their support for this request. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation. ADOPT RESOLUTION NO. 44-1991 - APPROVING AUTHORIZATION - SECURITY PACIFIC CAPITAL LEASING CORPORATION Board Attorney Mary H. Mueller advised that the Resolution submitted today approves documents previously signed by the Board as it authorizes the members of the Board of Public Works to sign documents submitted by Security Pacific Capital Leasing Corporation for the lease purchase of two (2) fire trucks, six (6) street sweepers and four (4) dump trucks. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following Resolution No. 44-1991 was adopted: RESOLUTION NO. 44-1991 WHEREAS, it is desireable and important to the business success of this CITY OF SOUTH BEND to lease personal property consisting of: Two (2) fire tricks, six (6) street sweepers and four (4) dump trucks WHEREAS, this CITY OF SOUTH BEND desires from time to time to lease said personal property from .SECURITY PACIFIC CAPITAL LEASING CORPORATION. NOW, THEREFORE, BE IT RESOLVED that this CITY OF SOUTH BEND from time to time lease from SECURITY PACIFIC CAPITAL LEASING CORPORATION personal property as described above and that the authorized official(s) named below is/are hereby authorized in the name and on behalf of this CITY OF SOUTH BEND from time to time to enter into agreements with SECURITY PACIFIC CAPITAL LEASING CORPORATION for the leasing of said personal property upon such terms as may seem advisable to such officers, to execute agreements, leases, applications for leases, and other documents in connection therewith or incidental thereto, any instruments executed hereunder to be in such form and with such terms and conditions as may be agreed upon between them and said Bank. Any one of such officers is also authorized to accept or direct delivery from said Bank of any such property leased hereunder. The authority given hereunder should be deemed 1 1 1 REGULAR MEETING NOVEMBER 4, 1991 retroactive and any and all acts authorized hereunder performed prior to the passage of this resolution are hereby ratified and affirmed. I, Sandra M. Parmerlee, Clerk of the Board of Public Works of CITY OF SOUTH BEND hereby certify that the foregoing is a true copy of a resolution duly and legally adopted by the Board of Public Works at a legal meeting of said Board of Public Works duly and regularly held on Monday, November 4, 1991 and that said resolution has not been revoked. I further certify that the officers referred to in the foregoing resolution are now held by the following, whose signatures appear after their respective names: Title(s) Authorized Officials Typed Name Signatures President John E. Leszczynski s/John E. Leszczynski Member Katherine Humphreys s/Katherine Humphreys Member Patricia E. DeClercq s/Patricia E. DeClercq Dated: November 4, 1991 Signature: s/Sandra M. Parmerlee Title: Clerk, Board of Public Works ADOPT RESOLUTION NO. 45-1991 - AUTHORIZING THE EXCHANGE OF REAL PROPERTY OWNED BY THE CITY OF SOUTH BEND FOR REAL PROPERTY OWNED BY THE ST. JOSEPH COUNTY AIRPORT AUTHORITY Mr. Leszczynski advised that the Resolution submitted to the Board today relates to a parcel of property on Cleveland Road that is currently being utilized by Organic Resources as a sludge farm, which will be given to the Airport Authority for use as a clear zone. In exchange, the Airport Authority is willing to provide to the City another parcel of property on Cleveland Road. Therefore, Mrs. DeClercq made a motion that the Resolution as submitted be adopted. Ms. Humphreys seconded the motion which carried and the following Resolution No. 45-1991 was adopted: RESOLUTION NO. 45-1991 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AUTHORIZING THE EXCHANGE OF REAL PROPERTY OWNED BY THE CITY OF SOUTH BEND FOR REAL PROPERTY OWNED BY THE ST. JOSEPH COUNTY AIRPORT AUTHORITY WHEREAS, the City of South Bend, Indiana (hereinafter, the "City") is the owner of a parcel of real property, situated in St. Joseph County, Indiana, and being more particularly described as follows: A parcel of land being a part of the East half of the Northwest Quarter of the Southwest Quarter of Section 28, Township 38 North, Range 2 East, German Township, St. Joseph County, Indiana, and being more particularly described as follows: Beginning point being at the Northeast corner of the Northwest Quarter of the Southwest Quarter of said Section 28; thence South along the North -South Centerline of the Southwest Quarter of said Section 28 a distance of 390.0 feet; thence 8 6 REGULAR MEETING NOVEMBER 4, 1991 West on a line parallel with the East-West Centerline of said Section 28 a distance of 440.0 feet; thence North on a line parallel with the East line of the West half of the West half of said Section 28, a distance of 390.0 feet; thence East on a line parallel with the East-West centerline of said Section 28 a distance of 440.0 feet to the Point of Beginning, containing 3.94 acres, more or less, (hereinafter referred to as "Parcel A"), and WHEREAS, the St. Joseph County Airport Authority (hereinafter, the "Authority"), a governmental entity, is the owner of a parcel of real property, situated in St. Joseph County, Indiana, and being more particularly described as follows: A parcel of land being a part of the West half of the Northwest Quarter of the Northwest Quarter of Section 28 and the East half of the Northeast Quarter of the Northeast Quarter of Section 29, both sections being in Township 38 North, Range 2 East, German Township, St. Joseph County, Indiana, and being more particularly described as follows: Beginning at the Northwest Corner of the Northwest Quarter of said Section 28; thence East on the North Section line of Section 28 a distance of 297.0 feet to the Point of Beginning; thence South on a line parallel with the West Section line of Section 28 a distance of 602.9 feet; thence West on a line parallel with the North Section line of Sections 28 and 29 a distance of 737.0 feet; thence North on a line parallel to the East Section line of Section 29 a distance of 602.9 feet; thence East on the North Section line of Sections 28 and 29 a distance of 737.0 feet to the Point of Beginning, containing 10.2 acres, more or less, (hereinafter referred to as "Parcel B"); and WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend, Indiana (hereinafter, the "Board of Public Works") has custody of all real property of the City of South Bend and is authorized by statute to dispose of City -owned property, pursuant to the requirements of I.C. 36-1-11; and WHEREAS, pursuant to I.C. 8-22-3-10, the Authority is authorized to acquire and dispose of real property for use or in connection with or for administrative purposes of the airport; and WHEREAS, the Authority is desirous of acquiring title to Parcel A from the City so that the same may be added to the clear zone of the Michiana Regional Airport, and is desirous of transferring title to Parcel B to the City; and WHEREAS, the City is desirous of acquiring Parcel B from the Authority and desirous of transferring title of Parcel A to the Authority; and WHEREAS, I.C. 36-1-11-8 provides for the transfer of real property between governmental entities by adoption of substantially equivalent resolutions; and WHEREAS, the Authority has or will adopt a resolution substantially equivalent to this Resolution to effectuate the transfer of Parcel A from the City to the Authority and the transfer of Parcel B from the Authority to the City. REGULAR MEETING NOVEMBER 4, 1991 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That in consideration of the transfer to the City by the Authority of the following described property, situated in St. Joseph County: A parcel of land being a part of the West half of the Northwest Quarter of the Northwest. Quarter of Section 28 and the East half of the Northeast Quarter of the Northeast Quarter of Section 29, both sections being in Township 38 North, Range 2 East, German Township, St. Joseph County, Indiana, and being more particularly described as follows: Beginning at the Northwest Corner of the Northwest Quarter of said Section 28; thence East on the North Section line of Section 28 a distance of 297.O feet to the Point of Beginning; thence South on a line parallel with the West Section line of Section 28 a distance of 602.9 feet; thence West on a line parallel with the North Section line of Sections 28 and 29 a distance of 737.0 feet; thence North on a line parallel to the East Section line of Section 29 a distance of 602.9 feet; thence East on the North Section line of Sections 28 and 29 a distance of 737.0 feet to the Point of Beginning, containing 10.2 acres, more or less, (hereinafter referred to as "Parcel B"), the following described property situated in St. Joseph County shall be transferred by the City to the Authority: A parcel of land being a part of the East half of the Northwest Quarter of the Southwest Quarter of Section 28, Township 38 North, Range 2 East, German Township, St.. Joseph County, Indiana, and being more particularly described as follows: Beginning point being at the Northeast corner of the Northwest Quarter of the Southwest Quarter of said Section 28; thence South along the North -South Centerline of the Southwest Quarter of said Section 28 a distance of 390.0 feet; thence West on a line parallel with the _East-West Centerline of said Section 28 a distance of 440.0 feet; thence North on a line parallel with the East line of the West half of the West half of said Section 28, a distance of 390.0 feet; thence East on a line parallel with the East-West centerline of said Section 28 a distance of 440.0 feet to the Point of Beginning, containing 3.94 acres, more or less, (hereinafter referred to as "Parcel A"). 2. That Parcel A shall be transferred to the Authority by quit -claim deed, executed by the Mayor of the City of South Bend, and attested to by the South Bend City Clerk. 3. That transfer to the Authority shall be made by the City in an "as is" condition with no warranties, indemnities or representations made by the City to the Authority. REGULAR MEETING NOVEMBER 4, 1991 Adopted this 4th day of November 1991. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski s,/Patricia E. DeClercq s/Katherine Humphreys ATTEST; s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT FOR GRANT OF TEMPORARY AND PERPETUAL EASEMENTS - RIVER CROSSING I PROJECT Mr.. Leszczynski advised that the Agreement for Grant of Temporary and Perpetual Easements submitted today for approval and execution is in reference to a parcel of property located along Lincolnway East, adjacent to the Holly's Landing Restaurant, and concerns the River Crossing I Project for which the Board opened and awarded a bid earlier this year. Board Attorney Mary H. Mueller noted that in exchange for these Easements, the City will be doing some pavement repair on the lots that will be involved in this project. It is noted that the Agreement is between the City and Playland Park, Inc., and Earl J. Redden, Jr., and John J. Redden, 1715 Lincolnway East. Mrs. DeClercq made a motion that the Agreement for Grant of Temporary and Perpetual Easements as submitted be approved and executed. Ms. Humphrey seconded the motion which carried. APPROVE CO] AGREEMENT - HANNIV_A_N_ & CIVIC AUDITORIUM/PALAIS ROYALE) Board Attorney Mary H. Mueller advised that the submitted today is between the City and Hannivan 132 Maplewood Avenue, Toronto, Ontario, Canada, paint color and finish analysis and report for t Auditorium and the Palais Royale Ballroom. LTD. (MORRIS Agreement & Company, Ltd., to perform a he Morris Civic The Agreement indicates that the Consultant agrees to undertake the analysis and report required by the City for the sum of $6,500.00 plus actual cost of transportation lodging and equipment not to exceed $1,750.00. It is noted that the Proposal submitted by the Consultant is attached to the Agreement submitted for approval. Therefore, Mrs. DeClercq made a motion that the Agreement be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE VEHICLE SALVAGE CONTRACT & VEHICLE STORAGE CONTRACT Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the Contracts submitted to the Board today are between the City and Super Auto Salvage, 3300 South Main Street, South Bend, Indiana for the salvage and storage of abandoned vehicles. Mrs. DeClercq noted that the Contract with Super Auto for storage indicates that the City shall pay the sum of $500 per month for storage services and the Contract for salvage indicates that the City shall pay to Super Auto the sum of $32.79 for each vehicle determined to be abandoned and valued at less than one hundred dollars ($100.00). Mrs. DeClercq further noted that Super Auto is willing to extend these Contracts for another year under the current terms and it is her recommendation that the Board approve the Contracts. Therefore, Ms. Humphreys made a motion that the Contacts be approved and executed. Mr. Leszczynski seconded the motion which carried. 1 1 REGULAR MEETING NOVEMBER 4, 1991 365 1 APPROVE UTILITY AGREEMENTS - AIRPORT 2010 PROJECT: - MAYFLOWER ROAD - PROJECT NO. 91-26 - NORTHWEST LOOP STREET - PROJECT 91-27 - OLD CLEVELAND ROAD RELOCATED - PROJECT 91-28 Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board Utility Agreements for the above referred to projects and recommended approval and execution. It is noted that the Agreements are with Indiana Bell Telephone Company, Department of Public Works, Heritage Cablevision, Northern Indiana Public Service Company and the South Bend Water Works. Mr. Leszczynski made a motion that the Agreements be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE PAYMENT REQUISITIONS AND CERTIFICATES FOR PAYMENT - SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT ECONOMIC DEVELOPMENT AREA PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND Mr. Leszczynski advised that the Board is in receipt of two (2) Payment Requisitions and Certificates for Payment of the Board of Public Works from the South Bend Redevelopment Authority Airport Economic Development Area Public Improvement Project Construction Fund as follows: Claim No. 25 Payee: Amount: Claim No. 26 Payee: Amount: Realigned Old Cleveland - Phase I Section 3 Cole Associates, 2211 E. Jefferson Boulevard, South Bend, Indiana $9,125.00 Mayflower Road Cole Associates, 2211 E. Jefferson Boulevard, South Bend, Indiana $2,235.00 Ms. Humphreys made a motion that the claims be approved and the requisitions be executed. Mrs. DeClercq seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - CENTRAL BUSINESS DISTRICT - SIDEWALKS AND CURBS PROJECT - WESTERN AVENUE Mr. Leszczynski advised that in accordance with the bid awarded on October 28, 1991, to L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, in the amount of $32,038.67 for the above referred to project, a Contract in said amount was being submitted for Board approval. Mr. Carl Littrell, Director, Division of Engineering and Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, advised the Board that due to the weather, it appears that this project will not be able to.begin until 1992. Therefore, discussion was held regarding this project which was funded with 1991 tax incremental funds and the question of whether or not the funds could be encumbered for next year. It was noted that L.L. Geans has agreed to maintain the same bid amount should the Contract not be able to begin until 1992. After further discussion, it was determined that the Board could approve this Construction Contract and the funding concerns would be worked out accordingly. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REGULAR MEETING NOVEMBER 4, 1991 APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DE-ICING MATERIALS In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, requested that the Board advertise for the following materials: 1. Sodium Chloride 12,000 tons 2. Calcium Chloride Sand 5,000 tons 3. Calcium Chloride Slag Sand 5,000 tons Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was approved. APPROVE CONTRACTORS BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the Board approve the Bond of Contractor for Concrete Foundations, Inc., effective November 4, 1991. Mrs. DeClercq made a motion that the recommendation be accepted and the bond be approved. Mr. Leszczynski seconded the motion which carried. APPROVE TITLE SHEET - CROSSROADS INDUSTRIAL COMPLEX PHASE II INCLUDING A_RESUBDIVISION OF LOT 2 OF CROSSROADS INDUSTRIAL COMPLEX (SEWER/WATER/STREET) Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and executed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: No Truck Parking LOCATION: 2222 South Michigan 2. REMOVAL: Handicap Parking Space LOCATION: 100 South Main at Washington (east side) APPROVE CLAIMS Mr. Leszczynski advised that the Deputy Controllers Office has submitted three (3) lists recommending that claims in the amounts of $681,569.18, $1,167,245.57 and $950,656.34 be approved. Therefore, Mrs. DeClercq made a motion that the claims be approved as recommended and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. PRIVILEGE OF THE FLOOR: UESTIONS AND CONCERNS REGARDING PARKING PROBLEMS - 409 W. JEFFERSON Mrs. Vera Yeager, 129 Franklin Place, South Bend, Indiana, was present and addressed the Board concerning the parking problems her tenants are experiencing at 409 West Jefferson Boulevard. Mrs. Yeager stated that the tenants normally do not have a parking problem during the day because most of them work but occasionally if they are home due to illness or whatever they receive parking tickets. She did state that one (1) tenant does return home from work early in the morning and cannot park in front of the apartment because she would receive parking tickets in the morning. Mrs. Yeager stated that she would like stickers for her tenants that would allow them to park on the street. 11 1 REGULAR MEETING NOVEMBER 4, 1991 pi 1 1 Mr. L.eszczynski informed Mrs. Yeager that the Board is in receipt of the Petition for the Establishment of a Restricted Residential Parking Zone which was submitted by her tenants for restricted parking in the 400 block of West Jefferson Boulevard. In response to Mrs. Yeager's inquiries, Mr. Leszczynski noted that the Petition has been referred to the Bureau of Traffic and Lighting for analysis and the results of such should be presented to the Board later this month. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:21 a.m. ATTEST: Sandra M. Parmerlee, Clerk 5oghlk�E. Leszcz1ih9k1 Patricia E. DeClercq