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Home My WebLink AboutLicense Agreement Renewal - Environmental Systems Research Institute, Inc. - Annual Renewal of Enterprise License Agreement1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOIITU BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Ms. Allison Waymire Environmental Systems Research Institute, Inc. (ESRI) 380 New York St. Redlands, CA 92373 PHONE 574/235-9251 FAX 574/235-9171 RE: License Agreement Renewal - Annual Renewal of Enterprise License Agreement Dear Ms. Waymire: The Board of Public Works, at its meeting held on September 13, 2016, approved the above referenced agreement in the amount of $50,000.00. A representative from the City will contact you regarding this agreement. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 380 New York Street Redlands, CA 92373 es r I o Phone: 888 37745752961 Fax #: 909-307-3083 07/06/2016 5199 Customer No: z Quotation Page 2 Contract No: SMALL GO\ IF YOU WOULD LIKE TO RECEIVE AN INVOICE FOR THIS MAINTENANCE QUOTE YOU MAY DO ONE OF THE FOLLOWING: • RESPOND TO THIS EMAIL WITH YOUR AUTHORIZATION TO INVOICE • SIGN BELOW AND FAX TO 909-307-3083 • FAX YOUR PURCHASE ORDER TO 909-307-3083 • EMAIL YOUR PURCHASE ORDER TO Service@esri.com REQUESTS VIA EMAIL OR SIGNED QUOTE INDICATE THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION AND THAT YOUR ORGANIZATION DOES NOT REQUIRE PURCHASE ORDER. If there are any changes required to your quotation, please respond to this email and indicate any changes in your invoice authorization. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. This transaction is governed exclusively by the terms of your signed agreement with Esri, if any, or, where applicable, Esri's standard terms and conditions at www.esri.com/legal; such terms are incorporated in this quotation by reference. Acceptance is limited to the terms of this quotation. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. State of California government entities may purchase under the terms of http://www.esri.com/— /media/Files/Pdfs/ legal/pdfs/addendums/california.pdf, titled Addendum to State of California Purchases. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer or confirmation sent or to be sent by buyer. In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g. MPA, ELA, SmartBuy, GSA, BPA) on your ordering document. By signing below, you are authorizing Esri to issue a software support invoice in the amount of $ plus sales tax, if applicable. Please check one of the following: _ II agree to pay any applicable sales tax. I am tax exempt. Please contact me if Esri does not have my current exempt information on file. Signature of Authorized Representative Name (Please Print) Date Title [WAYMIRE ] Esn Inc 380 New York Street Redlands CA 92373 Subject: Renewal Quotation Date: 07/26/2016 To: Rene Casiano Organization: City of South Bend Innovation and Technology Fax #: 574-245-6000 Phone #: 574-235-5897 From: Allison Waymire Fax #: 909-307-3083 Phone #: 888-377-4575 Ext. 2961 Email: awaymire@esri.com Number of pages transmitted (including this cover sheet): 3 Quotation #25745199 Document Date: 07/06/2016 Please find the attached quotation for your forthcoming term. Keeping your term current may entitle you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. If your quote is regarding software maintenance renewal, visit the following website for details regarding the maintenance program benefits at your licensing level http://www. esri.com/apps/products/maintenance/qualifying.cfm All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. Please note: Certain programs and license types may have varying benefits. Complimentary User Conference registrations, software support, and software and data updates are not included in all programs. Customers who have multiple copies of certain Esri licenses may have the option of supporting some of their licenses with secondary maintenance. For information about the terms of use for Esri products as well as purchase order terms and conditions, please visit http://www. esri.com/legal/licensing/software-license.html If you have any questions or need additional information, please contact Customer Service at 888-377-4575 option 5. • Sn® 380 New York Street Redlands, CA92373 Quotation Phone: 88 8-3 7 7-4 5 7 5 2 9 61 Fax #: 909-307-3083 Date: 07/06/2016 Quotation Number: 25745199 Contract Number SMALL GOVT ELA US Send Purchase Orders To: Environmental Systems Research Institute, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Allison Waymire City of South Bend Please include the following remittance address Innovation and Technology on your Purchase Order: County City Bldg, Floor 12 North Environmental Systems Research Institute, Inc. 227 W Jefferson Blvd File#54630 South Bend IN 46601-1830 Los Angeles, CA 90074-4630 Attn: Rene Casiano Customer Number: 41024 For questions regarding this document, please contact customer Service at 888-377-4575. Item Qty Material# Unit Price Extended Price Per the terms and conditions in your Esri Enterprise License Agreement, your organization is required to provide an annual usage report. This report should detail all deployments made under this agreement for your previous term, and should be provided to Esri as an Excel spreadsheet. The annual usage report must include actual license counts by product, licensee, and location. Please return your report via email to ela_usage_reports@esri.com. Thank you in advance for your prompt attention to this matter. 10 1 110037 50,000.00 50,000.00 Populations of 50,001 to 100,000 Small Government Term Enterprise License Agreement Start Date: 10/04/2016 End Date: 10/03/2017 DUNS/CEC:06-313-4175 CAGE:OAMS3 I his quotation is good for 90 days. Item Subtotal 50,000.00 Estimated Tax 0.00 Total $ 50,000.00 Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program. Issued By: Allison Waymire Ext: 2961 IWAYMIREAI To expedite your order, please reference your customer number and this quotation number on your purchase order. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 2016/08/24 Name Rene Casiano Department IT BPW Date 2016/09/13 Phone Extension 5897 Re uired Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ® Other: Renewal Required Information Company or Vendor Name Esri New Vendor ❑ Yes F MBE/WBE Contractor ❑ MBE [ MBE/WBE Contractor Requested ❑ No Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Previous Amount Increase Decrease Current Percent of Change: New Amount Total Percent of Change: Copy Original ❑ ❑ ❑ ❑ ❑ ❑ No WBE It Yes, Approved by Purchasing Yes Name of Company Required Contractor's Certification Form Attached (Non- lusion, Non -Discrimination, Non -Debarment, E-Verifv. Iran. etc For Change Orders On Dispersal After Approval