HomeMy WebLinkAbout64-16 PARC ReorganizationCITY OF SOUTH BEND
PETE BUTTIGIEG, MAYOR
OFFICE OF THE MAYOR
Common Council President Tim Scott
4th Floor, County -City Building
227 W. Jefferson Blvd.
South Bend, IN 46601
Dear President Scott,
Filed in Clerk's Office
S
KAREEMAH FOWLER
CITY CLERK, SOUTH REND, IN
September 21, 2016
I am respectfully requesting the Common Council to consider the administration's ordinance to expand the existing
Parks Department to include other organizations within Venues, Parks, and Arts and to create a new department of
Innovation and Technology. This proposed ordinance will promote more efficient and effective administration of
city services, particularly through the centralization of resources and specialization of services among previously
fragmented city units.
As you know, the South Bend Municipal Code, Chapter 2, Article 4, Sections 2 -13 list city departments and their
core functions. This ordinance is necessary to realize the visions that our Parks Director and Chief Innovation
Officer outlined in their budget presentations and numerous other discussions over the past year. Venues, Parks,
and Arts encompass several organizations that have a shared mission to improve the quality of place in South Bend
—a priority shared by the Common Council, the administration, and the residents we serve. The Common Council
has already organized in this fashion through its PARC (Parks, Recreation, Cultural Arts & Entertainment)
Committee. The Department of Innovation and Technology enables the City to provide forward looking services as
we increasingly rely on information and technology. This department will also help make our services more
transparent and efficient. In addition to gaining efficiencies, these structural changes will enable the city to offer
the best possible experiences for South Bend residents and visitors.
Mayor Pete Buttigieg or I on his behalf will present this bill to the Common Council at the appropriate committee
and council meetings. We are filing this bill today so that it is ready to receive 1st reading on September 26, 2016
and 2 11 and 3rd readings on October 10, 2016, the same meeting that the budget related ordinances are scheduled.
Thank you for your consideration of this request. Please let me know if you have any questions or need additional
information.
T y,
ueller
Chief of Staff to the Mayor
1400 COUNTY -CITY BUII.DING • 227 W JF.FFERSON BOULEVARD • SOUTH BEND, INDIANA 466oT
PHONE 574/235 -9261' FAx 574/235-9892 - TTY 574/235-5567
ORDINANCE NO.
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND,
INDIANA AMENDING CHAPTER 2, ARTICLE 4, SECTION 2 -13 OF THE SOUTH
BEND MUNICIPAL CODE LISTING CITY EXECUTIVE DEPARTMENTS TO ADD
THE INNOVATION AND TECHNOLOGY DEPARTMENT, AND TO REORGANIZE
THE PUBLIC PARKS DEPARTMENT UNDER A NEW, EXPANDED DEPARTMENT
STATEMENT OF PURPOSE AND INTENT
The nine current Executive Departments of the City of South Bend are listed in South
Bend Municipal Code at Chapter 2, Article 4, Section 2 -13 (A), and their administrative
functions are listed at Section 2 -13 (B) (7) (a) through (f) of that Chapter and Article. These are
the same executive departments authorized by Ind. Code Sec. 36 -4 -9 -4 (c).
Indiana law further provides that upon recommendation of the city executive, the city
legislative body by ordinance may establish executive departments "necessary to efficiently
perform the administrative functions required to fulfill the needs of the city's citizens." I.C. Sec.
36- 4- 9 -4(b). This grant of authority is further supported by Indiana's Home Rule Act (I.C. 36 -1-
3 et seq.) which specifically provides that "Any doubt as to the existence of the power of a unit
shall be resolved in favor of its existence." I.C. 36- 1 -3 -3.
This ordinance provides for two new City Departments, the first to be known as the
Venues, Parks, and Arts Department, and the second as the Innovation and Technology
Department.
The Venues, Parks, and Arts Department is intended to streamline administrative tasks
and improve delivery of services to South Bend's citizens for those City programs, services and
activities falling within the category of "quality of place" by creating a single department
reporting structure and support system. This departmental restructuring also reflects executive
policy for a comprehensive approach to improving the quality of public spaces within South
Bend. The programs, services and activities affected by this Department change include those of
the Parks Department as presently existing and constituted, and other similar but technically
separate ones such as the Morris Performing Arts Center/Palais Royale, the Century Center, the
City's parking garages, its streetscapes and decor, its major or special events, and the marketing
and development of the City as a place and destination for arts and entertainment. It is
envisioned that reorganization into a single department will unify related City resources for the
purpose of improving quality of South Bend's public places.
The new Venues, Parks, and Arts Department replaces the "Public Parks Department" as
now designated in the South Bend Municipal Code at Chapter 2, Article 4, Section 2 -13 (A) (6).
However, the Park (or Public Parks) Department will continue to exist within the Venues Arts &
Parks Department as its own separate entity and fully subject to all the rules, regulations and
requirements imposed by State law, as well as the rights and privileges of Indiana law. (I.C. 36-
10-3-1 5 to 45). This change of title shall not affect the governing body of the South Bend Public
Parks Department, that is, the South Bend Parks Board of Commissioners, which will continue to
operate fully and completely under I.C. 36 -10 -3 et seq. This change of title will further have no
effect upon existing governing bodies or State /local law applicable to other programs or
activities now within the structure of the Venues, Parks, and Arts Department, including Century
Center presently under authority of the Civic Center Board of Managers a/k/a Century Center
Board of Managers (I.C. 36- 10 -10 -1 et seq. and South Bend Municipal Code Chapter 2, Article
5, Section 2 -52) ; parking garages under authority of either the Board of Public Works or the
Redevelopment Commission, and City streetscape and decor, under authority of the Board of
Public Works.
Creation of a new Innovation and Technology Department is a reflection of the current
role of and reliance upon digital information and communication, as well as South Bend's
commitment to be a national leader in delivering public services and information to its citizens in
the most effective, efficient, and innovative manner, and in constantly seeking to improve those
services. Within the Innovation and Technology Department will be: 1) the Technology
Division; 2) the Business Analytics Division; and 3) the 311 Customer Service Center.
This ordinance effectuates the desired changes of name along with minor updating of
departmental functions, and is in the best interests of the City of South Bend.
NOW, THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL OF
THE CITY OF SOUTH BEND, INDIANA as follows:
SECTION I. Chapter 2, Article 4, Section 2 -13 (A) and (B) of the South Bend
Municipal Code shall be amended to read as follows:
Section 2.13. Departments established.
(A) The following executive departments are established to perform
administrative functions required to fulfill the needs of the City's citizens:
Sec. 2 -13. - Departments established.
(A) The following executive departments are established to perform
administrative functions required to fulfill the needs of the City's citizens:
(1) Administration and Finance Department;
(2) Law Department;
(3) Public Works Department;
(4) Police Department;
(5) Fire Department;
(6) Publ e Parks Depa -*meat; Venues, Parks, and Arts Department
(7) Community Investment Department;
(8) Code Enforcement Department;
(9) Building Department2
Innovation and Technology partment
(B) In addition to functions statutorily provided, the administrative functions of the
departments of the City shall be as follows:
(1) Administrative and Finance Department:
(a) Administrative matters;
(b) Fiscal matters;
(c) Purchasing;
(d) Personnel;
(e) T , ° ° °;
(f) City „,,long T „d parking lots;
(g) Human Rights Commission.
(2) Law Department:
(a) Collection of overdue accounts receivable;
(b) Self insurance.
(3) Public Works Department:
(a) Engineering;
(b) Management of streets, including municipal services, parking, traffic control, and
street lighting excepting streetscapes and decor designated for Venues, Parks, and
Arts Department;
(c)
Sanitation;
(d)
Sewers;
(e)
Waste water treatment;
(f)
Waterworks;
(g) Vehicle maintenance.
(4) Police Department.
(5) Fire Department.
(6) Publ e Parks r,°,..,.-finent: Venues, Parks, and Arts Department
(a) Parks: to include Zoos, Greenhouses, Playgrounds, Cemeteries, Recreation
programs and centers.
(b) Zees; Century Center;
(c) Green etise ; Morris Performing Arts Center and Palais Royale;
(d) ; City parking_ garages,
(e) Cemeteries City streetscape and decor.
(f) Deere.atio programs and nlefs.
(7) Community Investment Department:
(a) Redevelopment;
(b) Community development;
(c) Housing programs;
(d) Economic development;
(e) Planning;
(f) Neighborhood development:
�g) License issuance
(8) Code Enforcement Department:
(a) Substandard buildings;
(b) License inspection and enforcement;
(c) Environmental code enforcement;
(d) Weights and measures;
(e) Citizen service eenter,
(9) Building Department:
(a) Building inspections and permits;
(b) Enforcement of building codes;
(c) Zoning inspection and enforcement;
(d) Board of Zoning Appeals administrative support;
(e) Building trade licensing /registration testing and enforcement.
(10) Innovation and Technology Department.
(a) Technology
(b) Business analytics
(d) 311 Customer Service Center
SECTION II. Chapter 2, Article 4, Section 2 -13 of the South Bend Municipal Code
shall be further amended to add a new sub - section (G) to read as follows:
(G) Unless specifically stated, no department title designation or listing of department
functions under this Section shall be construed to constitute a modification or abandonment of
the rights and powers specifically granted by State law to certain departments.
SECTION III. Unless otherwise and specifically stated, any references to the Parks
Department, Superintendent of Parks, Board of Parks Commissioners or Park Board within the
entire South Bend Municipal Code shall remain unchanged and unaffected by this Ordinance.
SECTION IV. This ordinance shall be in full force and effect from and after its passage
by the Common Council and approval by the Mayor.
Attest:
City Clerk
of
Member, South Bend Common Council
Presented by me to the Mayor of the City of South Bend, Indiana on the day
2 , at o'clock . m.
Approved and signed by me on the
o'clock . m.
i st READING
PUBLIC HEARING
3 rd READING
NOT APPROVED
RMERRED
PASSED
City Clerk
day of ,2 ,at
Mayor, City of South Bend, Indiana
Filed in Clerk's Office
SEP 12016
KAREEMAH FOWLER
CITY CLERK, SOS SEND, IN