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HomeMy WebLinkAbout10/07/91 Board of Public Works Minutes1:�EGULAR MEETI14G OCTOBER 7, 1991 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, October 7 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present were Chief Assistant City Attorney Jenny Pitts Manier and Assistant City Attorney Mary H. Mueller. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, an Indiana Department of Transportation Report of Contract Final Inspection and Recommendation for Acceptance for the intersection signalization project was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on September 30, 1991, were approved. ADOPT RESOLUTION NO. 40-1991 - DISPOSAL OF SERVICE REVOLVER (POLICE DEPARTMENT) Mr. Leszczynski advised that the Board is in receipt of a letter from Police Chief Ronald G. Marciniak advising that Lieutenant Donald Allen has retired from the Police Department, in good standing, effective September 13, 1991 after serving twenty-one (21) years. Therefore, in keeping with Section 2-124 of the Municipal Code of the City of South Bend, Chief Marciniak requested that the Board declare Lt. Allen's service revolver surplus property and no longer useful to the City. Chief Marciniak noted that this declaration by the Board will authorize the presentation of the firearm to Lt. Allen as a tribute for his service to the City. Therefore, the appropriate Resolution has been prepared and submitted to the Board at this time. Mrs. DeClercq made a motion that the Resolution as submitted be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution No. 40-1991 was adopted: RESOLUTION NO. 40-1991 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Lieutenant Donald Allen has retired from the South Bend Police Department after twenty-one (21) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial 11 7 L REGULAR MEETING OCTOBER 7, 1991 No. 251K358 a .357 caliber longer needed by the City which it was intended and of less than Five Hundred Smith and Wesson revolver, is no and is unfit for the purpose for has an estimated fair market value Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed"from the City inventory. ADOPTED this 7th day of October, 1991. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND z/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CONSTRUCTION CONTRACTS: DEMOLITION - 1238, 1240, 1242-1248, 1301, 1303, 1305 AND 1331 WEST WASHINGTON -RIVER CROSSING 1 IMPROVEMENTS PROJECT -BENDIX DRIVE AND LATHROP STREET INTERSECTION IMPROVEMENTS PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on September 16, 1991 to Warner and Sons, Inc., P.O. Box 87, Elkhart, Indiana, in the amount of $58,815.00, for the Demolition - 1238, 1240, 1242-1248, 1301, 1303, 1305 and 1331 West Washington Project, a Contract in said amount was being submitted for Board approval. Ms. Humphreys made a motion that the Contract be approved and executed. Mrs. DeClercq seconded the motion which carried. Additionally, in accordance with the bid awarded on September 16, 1991, to Woodruff & Sons, Inc., 2125 E. US Highway 12, P.O. Box 450, Michigan City, Indiana, in the amount of $679,969.40 for the River Crossing 1 Improvements Project, the appropriate Contract in said amount was being submitted for Board approval. Ms. Humphreys made a motion that the Contract be approved and executed. Mrs. DeClercq seconded the motion which carried. Finally, in accordance with the bid awarded on September 23, 1991, to Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $82,886.05 for the Bendix Drive and Lathrop Street Intersection Improvement Project. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract was approved. It is noted that the required Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond were submitted with each of the above referenced Contracts and were accepted for filing. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Leszczynski advised that the above referred to document has been submitted to the Board for Filing. Chief Assistant City Attorney Jenny Pitts Manier informed the Board that this Consent relates to the Anderson Mobile Home Park located across from the Michiana Regional Airport and the fact that they are located outside of the City limits but have hooked up to City sewer at this time. This document indicates that they waive their right to remonstrate should their property be proposed for annexation into the City at some future time. The document further indicates that in consideration of permission to tap into the public 26 REGULAR MEETING OCTOBER 7, 1991 sanitation sewer system of the City of South Bend to provide sanitary sewer service to two (2) parcels of property described in the document, Paul L. Martin and Ronny L. Shrum, owners of real estate, waive and relase any and all rights which they may now or hereafter have to remonstrate against or otherwise object or oppose any pending or future annexation by the City of the real estate described. Mrs. DeClercq made a motion that this document be accepted and approved. Ms. Humphreys seconded the motion which carried. APPROVE INDIANA DEPARTMENT OF TRANSPORTATION REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE Mr. Leszczynski advised that the Engineering Department has submitted to the Board the above referred to document in conjunction with the intersection signalization project which took place at the intersections of Miami and Calvert, Twyckenham and Calvert, Miracle Lane and Hickory and Mishawaka Avenue and Logan. Mr. Leszczynski made a motion that this final inspection report be accepted and approved. Ms. Humphreys seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMITS Ms. Megan Wright, Pretreatment Coordinator, Division of Environmental Services, recommended and requested that the Industrial Discharge Permits for Heat Treat, Inc., 1331 Northside Boulevard, South Bend, Indiana, Nimet Industries, 2424 North Foundation Drive, South Bend, Indiana and Van Dyne Crotty, 2810 Foundation Drive, South Bend, Indiana be approved. Ms. Wright noted that Heat Treat and Nimet are existing permits which are being renewed. Van Dyne Crotty is a new industrial laundry. Therefore, Mr. Leszczynski made a motion that the Wastewater Discharge Permits be approved. Ms. Humphreys seconded the motion which carried. AWARD BID - STUDEBAKER CORRIDOR RESIDENTIAL ASBESTOS ABATEMENT PHASE II In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that he has reviewed the bids received on September 30, 1991 for the above referred to project and recommends at this time that the Board award the lowest of seven (7) bids as submitted by Specialty Systems of Illinois, Inc. South Bend Division, 1408 Elwood Avenue, South Bend, Indiana, in the amount of $8,964.00 for the above referred to project. Mr. Littrell noted that Specialty Systems also offers two million dollars ($2,000,000.00) worth of occurence coverage asbestos liability insurance without additional premium and they propose to complete the work in eight (8) days. Mr. Leszczynski made a motion that this recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. AWARD BID - STUDEBAKER CORRIDOR RESIDENTIAL DEMOLITION - PHASE II Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that he has reviewed the bids received on September 30, 1991, for the above referred to demolition project and at this time recommends that the Board award the lowest of the four (4) bids received as submitted by Warner and Sons, Inc., P.O. Box 87 Elkhart, Indiana, in the amount of $46,999.00. Mr. Littrell also indicated that Warner and Sons proposes to complete the work in thirty (30) days. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. AWARD BID - 1991 CONCRETE IMPROVEMENTS PROJECT Mr. Carl P. Littrell, Director, Division of Engineering, informed 1 1 1 Ll f] REGULAR MEETING OCTOBER 7. 1991 the Board that he has reviewed the eight (8) buds received on September 30, 1991y for the above referred to.project and recommends at this time that the Board award the low bid of Murdock and Sons Construction, Inc., 131 South Taylor, South Bend, Indiana, in the amount of $64,966.13 after correcting their tabulation for arithmetic errors. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by and carried, the following requests were referred necessary City departments and bureaus for review recommendation: Ms. Humphreys to the and OF WHITE RIBBON AGAINST PORNOGRAPHY CAMPAIGN TO OCCUPY PUBLIC RIGHT-OF-WAY IN CONJUNCTION WITH RALLY ON -OLD.. - COURTHOUSE STAIRS - OCTOBER 27, 1991 Mr. Jim Williams, President, Mr. Gerald Thompson, Secretary/Treasurer and Mr. Mike Swan, Coordinator, White Ribbon Against Pornography Campaign, P.O. Box 1272, Mishawaka, Indiana, advised the Board that the White Ribbon Against Pornography Campaign has received permission to hold a rally on Sunday, October 27, 1991 at 3:00 p.m. on the Old Courthouse steps. Because approximately three hundred (300) individuals are expected to attend, they are requesting that they be allowed to block the public sidewalk in front of the Old Courthouse if necessary. - POTAWATOMI ZOOLOGICAL SOCIETY, INC. TO CHANGE WALL STREET TO ONE-WAY IN CONJUNCTION WITH ZOO BOO ON OCTOBER 26-29 AND ZOOLTIDE ON DECEMBER 6-8, 13-15 AND 20-22, 1991 Ms. Karolyn K. Junz, Operations Manager, Potawatomi Zoological Society, Inc., 500 South Greenlawn, P.O. Box 1764, South Bend, Indiana, requested that Wall Street be designated one-way heading west and that "Caution", "Slow", and "Stop" signs be placed on the streets surrounding the zoo in conjunction with Zoo Boo to be held on October 26-29, 1991 and Zooltide on December 6-8, 13-15 and 20-22, 1991. FOR DESIGNATED HANDICAPPED PARKING SPACE AT 505 WEST LA SALLE In a letter to the Board, Ms. Lois Studt, Nurse Aide, on behalf of Dr. Joseph Murphy and Elizabeth Murphy, 505 West LaSalle Street, South Bend, Indiana, requested that two (2) parking spaces in front of the residence at 505 West LaSalle be designated as handicapped parking spaces as there are two (2) handicapped residents. OF CITY AWNING OF SOUTH BEND TO ERECT ENTRANCE CANOPY AT 105 EAST JEFFERSON BUILDING In a letter to the Board, Mr. Robert L. Hinsch, City Awning of South Bend, 1731 South Franklin Street, South Bend, Indiana, requested permission to erect an entrance canopy at 105 East Jefferson Building. Mr. Hinsch noted that the canopy will project five (5) feet over the public sidewalk and will be at least eight (8) feet plus above the sidewalk. APPROVE REQUEST OF DYE PLUMBING AND HEATING TO CLOSE EAST BOUN', LANES OF LA SALLE STREET, FROM MAIN TO MICHIGAN/ST. JOSEPH ON OCTOBER 8-10, 1991 IN CONJUNCTION WITH INSTALLATION OF A FIRE PROTECTION WATER SERVICE Mr. Carl Littrell, Director, Division of Engineering, advised REGULAR MEETING OCTOBER 7, 1991 that Dye Plumbing and Heating requests permission to close the east bound lanes of LaSalle Street, from Main to Michigan/Saint Joseph Street, for the installation of a fire protection water service at 120 West LaSalle. This closing would be for a period of three (3) days commencing Tuesday, October 8, 1991. Westbound traffic would be maintained all during this period. Dye Plumbing has requested Occupancy and Excavation permits from the Engineering Division. They have contacted the Traffic and Lighting Department regarding a detour route and will provide traffic control for their work. Mr. Littrell stated that he recommends approval of this request. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following four (4) traffic control devices were approved: 1. TEMPORARY: No Parking 6 a.m. to 12:00 noon DATE: October 16, 1991 LOCATION: Colfax - St. Joseph to Lafayette - both sides, Woodward Court, Colfax to Washington - both sides REMARKS: This temporary no parking is in conjunction with a children's show that will be taking place at the Morris Civic Auditorium. The above named locations will be used to park school buses. 2. NEW INSTALLATION: LOCATION: REMARKS: 3. REMOVAL OF: LOCATION: REMARKS: Handicap Parking Space North side of 1700 block of Hildreth Request of I.U.S.B. Handicap Parking Space 617 North Lafayette Handicapped resident, Mr. Ramon T. Ortiz, does not live at this address any longer. 4. NEW INSTALLATION: No Parking LOCATION: 1013 Calvert REMARKS: With the re -design of Calvert and Miami, the no parking zone needs to be extended to 1013 Calvert. APPROVE BONDS OF CONTRACTORS Mr. Leszczynski advised that the Engineering Department has recommended that the Bond of Contractor for Ted Temple, d/b/a Temple Contractors be approved effective October 7, 1991. Additionally, it is recommended that the Bond of Contractor for Robert L. Geans, d/b/a Robert Geans and Sons Concrete Contractors be approved effective October 7, 1991. Mrs. DeClercq made a motion that the recommendations be accepted and the bonds be approved. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists submitted by the Department of Code Enforcement indicating the locations of forty-nine (49) City -owned and miscellaneous properties cleaned by the Department during the period September I n REGULAR MEETING OCTOBER 7, 1991 23, 1991 to September 27, 1991. Mrs. DeClercq made a motion that the lists as submitted be accepted for filing. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski advised that the Deputy Controllers office has submitted two (2) lists indicating miscellaneous hand -issued checks and claims totalling $632,820.64 and recommends approval. Therefore, Ms. Humphreys made a motion that the claims be approved and the reports as submitted be filed. Mrs. DeClercq seconded the motion which carried. PRIVILEGE OF THE FLOOR: QUESTIONS/CONCERNS REGARDING PARKING IN THE 100 BLOCK OF WILLIAM STREET Mr. Dennis Emery, 501 West Washington Street, South Bend, Indiana, owner of the apartment building at 501 West Washington, was present and addressed the Board. Mr. Emery stated that there are thirty-seven (37) units in his apartment building which to his understanding is on the "fringe" or "border" of the Central Business District. Mr. Emery stated that as of late the residents of his building who park on William Street have been receiving parking tickets. He noted that he has no off street parking and that his building has been at this location for eighty (80) years. He noted that he has not had this problem in the past as the police officers did not ticket in this area which is time restricted parking. However, the parking enforcement officers hired by the City, have now come onto William Street and have begun to issue tickets to the residents who routinely park on William Street. Assistant City Attorney Jenny Pitts Manier noted that William Street is the boundary for the parking enforcement officers. Mr. Emery informed the Board that there is no unrestricted parking close to his building and as he has elderly adults as well as single young and elderly women he is concerned for their safety. He noted that he has discussed this concern with Lt. Larry Blume of the Police Department and has begun work to complete a Petition for the Establishment of a Restricted Residential Parking Zone along side of his building on William Street. He further noted that he has fifteen (15) tenants with vehicles and thirty-three (33) residents total in the building. Mr. Emery advised the Board that his tenants come and go at various hours due to their employment and most of them return home in the evening and therefore do not have a problem with parking and ticketing. However, there are some who leave late and return early and have no other place to park. Mr. Emery noted that there are only four (4) parking spaces on William Street next to his building. Board member Katherine Humphreys advised Mr. Emery that she has had discussions with Lt. Blume concerning this parking problem and advised Mr. Emery to complete the Petition as quickly as possible and return it to the Board in order that it can be processed in a timely manner. Mr. Leszczynski indicated to Mr. Emery that he indeed has a problem with parking and he needs to look at ways to alleviate the problem. The Petition for Restricted Residential Parking is one avenue but in the future should the City expand activities in the downtown area, dependance on on -street parking will become even more of a problem and as parking on street is pushed further and further down the street other residents/businesses will encounter the same problem. REGULAR MEETING OCTOBER 7. 1991 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:53 a.m. J hn E. Leszcz n Patricia E. DeClercq ATT T: Sandra M. Parmerlee, Clerk 1 1 1