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HomeMy WebLinkAbout09/30/91 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 30, 1991 J The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, September 30, 1991, by Board Member Patricia E. DeClercq. Also present was Board member Katherine Humphreys and Chief Assistant City Attorney Jenny Pitts Manier. Board President John E. Leszczynski was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the minutes of the regular meeting of the Board held on September 23, 1991, were approved. OPENING OF BIDS - 1991 CONCRETE IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the south Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MURDOCK & SONS CONSTRUCTION, INC. 131 South Taylor South Bend, Indiana Bid was signed by Mr. W. H. Calvin Murdock, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: On State Board of Accounts Form 96: $65,091.00 On Proposal Form: $65,019.00 L.L. GEANS & SONS, INC. 56535 Magnetic Drive Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky R. Geans, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $87,709.02 LA PORTE CONSTRUCTION COMPANY, INC. P.O. Box 577 LaPorte, Indiana 46350 Bid was signed by Mr. Thomas G. Blackburn, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $81,189.76 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Thomas 0 Non -Collusion Affidavit was in Commitment form was completed Bid Bond was submitted. BID: $88,467.10 Walsh, President, order, Non -Discrimination and a five per cent (5%) REGULAR MEETING SEPTEMBER 30, 1991 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P,O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $79,163.00 JANSMA-COURSEY ASPHALT, INC.. P.O. Box 139 Argos, Indiana 46501 Bid was signed by Mr. Douglas W. Coursey, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $84,766.00 KANKAKEE VALLEY CONSTRUCTION COMPANY, INC. 2055 North 150 East P.O. Box 1471 LaPorte, Indiana 46350 Bid was signed by Mr. James B. Nelson, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $68,986.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non -Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $99,057.00 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys ,and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - STUDEBAKER CORRIDOR RESIDENTIAL ASBESTOS ABATEMENT AND DEMOLITION PROJECT - PHASE II This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: VLS INSULATING COMPANY, INC. 2104 North Lynn Street Mishawaka, Indiana 46545 Bid was signed by Mr. Dennis L. Gradeless, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the .amount of $3,000.00 was submitted. C 1 REGULAR MEETING SEPTEMBER 30, 1991 BID: Bid Package No.. 1 Total Lump Sum Bid: $23,300.00 CLEAN AIR SYSTEMS, INC. 23.349 State Road 23 West South Bend,.Indiana 46619 Bid was signed by Mr. Anthony W. Kiskorna, Vice -President/ General Manager, Non -Collusion Affidavit was -in order, and a Bid Bond in the amount of $1,250.00 was submitted. BID: Bid Package No. 1 Total Lump Sum Bid: $14,345.00 SPECIALTY SYSTEMS OF ILLINOIS, INC. SOUTH BEND DIVISION 1408 Elwood Avenue South Bend, Indiana 46628 Bid was signed by Mr. Joe W. Taylor, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form.was completed and a Bid Bond in the amount of 5,000.00 was submitted. BID: Bid Package No. 1 Total Lump Sum Bid: $8,964.000 SELECT ENVIRONMENTAL EAST, INC. 3300 East 83rd Place Merrillville, Indiana 46410 Bid was signed by Mr. Richard J. Hughes, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $1,000.00 was submitted. BID: Bid Package No. 1 Total Lump Sum Bid: $15,600.00 SAFE ENVIRONMENT -CORPORATION 8400 Brookfield Avenue Brookfield, IL 60513 Bid was signed by Mr. Thomas T. Stellema, Secretary, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $938.00 was submitted. BID. Bid Package No. 1 Total Lump Sum Bid: $18,600.00 ASBESTOS SERVICES, INC. 9028 Hills Road Baroda, MI 49101 Bid was signed by Mr. J.R. Thomas, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond not to exceed five per cent (50) of $30,000.00 was submitted. 318 REGULAR MEETING SEPTEMBER 30, 1991 BID: Bid Package No. 1 Total Lump Sum Bid: $20,900.00 SPIRCO ENVIRONMENTAL, INC. 3039 Locust Street St. Louis, MO 63103 Bid was signed by Mr. Joel A. Spirtas, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $5,000.00 was submitted. BID: Bid Package No. 1 Total Lump Sum Bid: $31,945.00 Bid Package No. 2 Total Lump Sum Bid: $67,435.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Ritschard, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Bid Package No. 2 Total Lump Sum Bid: $67,588.00 BRADBERRY BROTHERS, INC. 20061 Dice Street South Bend, Indiana 46614 Bid was signed by Mr. W. J. Bradberry, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Bid Package No. 2 Total Lump Sum Bid: $54,380.00 WARNER AND SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Bid Package No. 2 Total Lump Sum Bid: $46,999.00 Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Economic Development and the Engineering Department for review and recommendation. REGULAR MEETING ISEPT-EMBER 30, 1991 APPROVE SOUTH BEND REDEVELOPMENT AUTHORITY PARKING GARAGE FACILITY CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS - RE: ST. JOSEPH/WAYNE STREET PARKING GARAGE Mrs. DeClercq stated that the Board is in receipt of the above named document in regards to the Trust Agreement between the South Bend Redevelopment Authority and Norwest Bank dated as of June 1, 1988 as it relates to the South Bend Redevelopment Authority Lease Rental Revenue Bonds (Parking Facility Project). It is noted that the Payee at this time is Ideal Consolidated, Inc., 806 West Sample Street, South Bend, Indiana, in the amount of $8,305.00 for labor and material for elevator rooms air conditioning at the St. Joseph/Wayne Street Parking Garage. Ms. Humphreys made a motion that the document as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - MIAMI/BOWEN INTERSECTION IMPROVEMENTS PROJECT Mrs. DeClercq advised that in accordance with the bid awarded on September 16, 1991 to LaPorte Construction Company, Inc., P.O. Box 577, LaPorte, Indiana, in the amount of $52,342.22 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER NO. 1 - TRANSWESTERN BUILDING - DEMOLITION Mrs. DeClercq stated that the Board is in receipt of Change Order No. 1 for the above referred to project as submitted by Warner and Sons, 29099 U.S. 33 West, P.O. Box 87, Elkhart, Indiana, indicating an increase of $59,044.94 for a new Contract amount of $932,500.94. It is noted that this increase was to develop sampling protocol, resample wood flooring and preform TCLP analysis of same. Ms. Humphreys made a motion that this Change Order be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - SPORTSMED 5K RACE, 4K WALK, 1 MILE FUN RUN, WHEELCHAIR RACE AND 10K RACE - OCTOBER 6, 1991 It is noted that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, St. Joseph's Medical Center, sponsors of the Annual Sportsmed, have fulfilled Resolution requirements and the appropriate Agreement is being submitted at this time for Board approval. It was noted that on September 16, 1991, the Board of Public Works approved the date for these events subject to the sponsor meeting all Resolution requirements. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. APPROVE REQUEST TO REJECT BIDS FOR NOT MORE THAN TWENTY (20) USED, 1990 MODEL OR NEWER FOUR DOOR SEDAN AUTOMOBILES AND APPROVE REQUEST TO ADVERTISE FOR NEW BIDS In a letter to the Board, Mr. Phil St. Clair, Director, Division of Equipment Services, advised that after reviewing bids for the above referred to vehicles, as received by the Board on September 9, 1991, it is his recommendation that the bids be rejected as they exceed the amount budgeted for these vehicles. Mr. St. Clair further requested that the Board readvertise for the receipt of new bids for a less expensive model vehicle. Ms. Humphreys made a motion that the request to reject bids REGULAR MEETING SEPTEMBER 30, 1991 previously received and the request to readvertise be approved. Mrs. DeClercq seconded the motion which carried. AWARD BIDS - SIX (6) OR MORE MECHANICAL STREET SWEEPERS In a letter to the Board, Mr. John E. Leszczynski, Director, Department of Public Works, advised that he, along with Mr. Bill Penn, Director, Division of Transportation and Mr. Phil St. Clair, Director, Division of Equipment Services, have reviewed the bids received on September 16, 1991, for street sweepers for the City. Mr. Leszczynski noted that the major factors taken into account were cost, safety and various uses of the street sweepers. Based on this review, they believe it to be in the best interests of the City to purchase six (6) sweepers with three (3) each from the following manufacturers: BROWN EQUIPMENT COMPANY, INC. 10222 Airport Drive Fort Wayne, Indiana 46509 FMC Vanguard SP Street Sweeper $ 61,562.00 Dual Gutter Broom $ 2,250.00 Spring Suspension on Steering Axle $ 1,000.00 Foam Fill Front Tire $ 167.00 Spare Front Tire & Rim Foam Filled $ 650.00 Spare Rear Tire & Rim $ 735.00 ,Total Price Each $ 66,364.00 Three (3) Sweepers $199,092.00 BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Avenue Indianapolis, Indiana 46219 Elgin Pelican Model "P" $ 56,500.00 Dual Gutter Broom $ 3,400.00 Steel Belted Radials $ 550.00 One Spare Drive Tire & Rim (Radial) $ 710.00 One Spare Steer Tire & Rim (Radial) $ 470.00 Total Price Each $ 61,630.00 Three (3) Sweepers $184,890.00 Total Bid Award: Three (3) FMC Vanguard SP Street Sweepers $199,092.00 Three (3) Elgin Pelican Model "P" $184,890.00 Grand Total: $383,982.00 Mr. Leszczynski further noted that the reason for the different components is the spring suspension is standard on the Elgin sweepers while radial tires are standard on the FMC machines. The two (2) different types of sweepers offer the City the best mix of performance and safety available to match varied needs, ci-11 at the best price for the City. Therefore, Ms. Humphreys made a motion that the recommendation be accepted and the bids be awarded. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately nine (9) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South REGULAR MEETING SEPTEMBER 30, 1991 Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of October 14, 1991, was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR CENTRAL BUSINESS DISTRICT - SIDEWALKS AND CURBS PROJECT - WESTERN AVENUE Mrs. DeClercq stated that Mr. Carl Littrell, Director, Division of Engineering and Ms. Cleo Hickey, Downtown Project Manager, Department of Economic Development, have requested that the Board advertise for the receipt of bids for the above referred to project. Ms. Humphreys made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1801 FLORENCE - REFERRED In a letter to the Board, Ms. Victoria M. Kowalski, 1801 Florence Avenue, South Bend, Indiana, advised that she has crippling rheumatoid arthritis and has had a partial amputation of her left foot and she therefore requests that the parking space in front of her residence be designated as a handicapped parking space. Mrs. DeClercq made a motion that the request be referred to the necessary City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF RIGHT TO LIFE TO CONDUCT "LIFE CHAIN" ON BARTLETT STREET - OCTOBER 6, 1991 It is noted that the Board is in receipt of a letter from Virginia Black, Right to Life of St. Joseph County, and Mr. Royce Dunn, 3209 Colusa Highway, Yuba City, California, advising that on Sunday, October 6, 1991, a "Life Chain" is proposing to form on both sides of the street on U.S. 31 and Bartlett Streets in South Bend. This is a national event taking part in over 400 cities in the United States and Canada and the purpose of this chain is to give witness/solidarity to the unborn children who die every day in the United States. Most of the participants will be from Christian Churches but anyone is invited. The participants will be encouraged to pray and there will be no shouting or other display of emotion. The Life Chain will not cross streets or interfere with traffic or pedestrians. It will be an hour in length from 2:00 to 3:00 p.m. and people will be instructed to avoid private property and not park in areas designated as residential or handicapped parking. Mrs. DeClercq advised that the appropriate City departments and bureaus have reviewed this request and approval to utilize Bartlett Street for this event is recommended. It is noted that as Michigan Street is a US highway, the Right to Life must secure permission from the state to utilize that street. Therefore, Ms. Humphreys made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF BLUE AND GOLD ILLUSTRATED TO GIVE AWAY SAMPLE ISSUES PRIOR TO NOTRE DAME HOME FOOTBALL GAMES BEGINNING OCTOBER 12, 1991 Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on September 23, 1991, and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. 32 REGULAR MEETING SEPTEMBER 30, 1991 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: No Parking - Notre Dame Home Games LOCATION: 700 Block Peashway - north side APPROVE TITLE SHEETS CENTRAL BUSINESS DISTRICT SIDEWALKS AND CURBS PROJECT - WESTERN AVENUE r RELOCATED OLD CLEVELAND ROAD FROM U.S. 31 BYPASS TO MAYFLOWER (SEWER/WATER/STREET) MAYFLOWER ROAD - PHASE I (SEWER/WATER/STREET) MAYFLOWER ROAD - PHASE II (SEWER/WATER/STREET) Mrs. DeClercq advised that Title Sheets for the above referred to projects were being presented at this time for execution. Upon motions made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Title Sheets for the Western Avenue project, Mayflower Road Phase I and the Relocation of Old Cleveland Road were approved and signed. Additionally, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Title Sheet for Mayflower Road Phase I Project was approved and signed. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mrs. DeClercq advised that the following one (1) secondhand dealers license application has been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: WHOLESALE SURPLUS Mr. Jack Ford 922 South Michigan Street Furniture and home furnishings Mrs. DeClercq further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE RELEASE OF BONDS OF CONTRACTOR Mrs. DeClercq stated that the Engineering Department has recommended that the Bond of Contractor for Richard A. Guntle, d/b/a Affordable Construction, 1013 South Ironwood Drive, South Bend, Indiana, be released effective September 30, 1991 and the Bond of Contractor for Gary Aust, 61168 State Road #15, Goshen, Indiana, be released effective November 19, 1991. Mrs. DeClercq made a motion that the recommendations be accepted and the bonds be released. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mrs. DeClercq advised that the Board is in receipt of two (2) lists indicating the locations of one hundred eleven (111) City -owned and miscellaneous properties cleaned by the Department of Code Enforcement during the period September 9, 1991, to September 20, 1991. Mrs. DeClercq made a motion that the lists as submitted be accepted for filing. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing three hundred forty-eight (348) claims and recommended approval. Additionally, the Deputy 1 �l REGULAR MEETING SEPTEMBER 30, 1991 Controllers Office submitted five (5) lists indicating claims totalling $2,145,729.50, $578,159.15, $2,182,120.12, $62,786.07 and $7,403,766.18 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the meeting adjourned at 10:07 a.m. 1 ATTEST: 4WK&A'u,�NYyi-A & V Sandra M. Parmerlee, Clerk 1 c Jo n Leszczy s i Patricia E. DeClercq