Loading...
HomeMy WebLinkAbout09/23/91 Board of Public Works Minutesej REGULAR MEETING The regular meeting of the Board of 9:35 a.m. on Monday, September 23, E. Leszczynski. Also present were DeClercq and Katherine Humphreys as Attorney Jenny Pitts Manier. 5EPTEMBER 23, 1991 Public Works was convened at 1991, by Board President John Board members Patricia E. well as Chief Assistant City APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on September 16, 1991, were approved. APPROVE REVISED PROPOSAL - ENGINEERING SERVICES - POINTE VIRIDIAN CONSTRUCTION PLANS Mr. Leszczynski advised that Clyde E. Williams & Associates, Inc., 1843 Commerce Drive, South Bend, Indiana, has submitted revisions to the the original plans for Pointe Viridian Construction which will result in a reduction in the construction cost of this project. Mr. Leszczynski made a motion that the revised Proposal as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE ESCROW AGREEMENTS: COLFAX DEMOLITION PROJECT RIVER CROSSING 1 PROJECT Mr. Leszczynski stated that pursuant to the award of bids for the above referred to projects on September 5, 1991 and September 16, 1991, the required Escrow Agreements have been prepared and submitted to the Board for execution. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Escrow Agreement for the Colfax Demolition project was approved. Additionally, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Escrow Agreement for the River Crossing 1 Project was approved. APPROVE CONSTRUCTION CONTRACTS: - COLFAX THEATRE DEMOLITION - STATE THEATRE MAROUEE ROOF REPAIR Mr. Leszczynski advised that Public for the following projects have been execution: CONTRACTOR: DATE AWARDED: AMOUNT: Works Construction Contracts n submitted for approval and COLFAX THEATRE DEMOLITION Warner & Sons, Inc. P.O. Box 87 Elkhart, Indiana September 3, 1991 $129,444.00 DEMOLITION - 114 NORTH WALNUT STREET STREET, AND 1247-1249 W. WASHINGTON WASHINGTON AND 1302-1304-1/2 CONTRACTOR: DATE AWARDED: AMOUNT: 1154 WEST WASHINGTON STREET, 1217-1221 W. W. WASHINGTON Bradberry Brothers, Inc. 20061 Dice Street South Bend, Indiana July 15, 1991 $109,584.00 1 REGULAR MEETING SEPTEMBER 23, 1991 STATE THEATRE MARQUEE ROOF REPAIR CONTRACTOR: North Central Roofing, Inc. 118 North Logan Street Mishawaka, Indiana DATE AWARDED: September 3, 1991 AMOUNT: $13,883.00 Upon motions made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Construction Contracts for the Colfax Theatre Demolition and the Demolition of properties at 114 North Walnut Street, 1154 West Washington Street, 1247-1249 W. Washington Street, 1217-1221 W. Washington and 1302-1304-1/2 W. Washington were approved and executed. Additionally, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Construction Contract for the State Theatre Marquee Roof Repair Project was approved and executed. APPROVE CHANGE ORDER NO. (1) FINAL (AMENDED) AND PROJECT COMPLETION AFFIDAVIT - ACCESS ROAD FOR MAPLE LANE RESERVE CENTER Mr. Bob Allen, Manager, Bureau of Public Construction, submitted to the Board a revised Change Order No. 1 (Final) and Project Completion Affidavit for the above referred to project as executed by Northern Indiana Construction Company, Inc., P.O. Box 1333, Mishawaka, Indiana. Mr. Allen noted that these documents replace previous documents approved by the Board on August 27, 1991 as there was an error in the quantity of curb on the original Change Order. Ms. Humphreys made a motion that these amended documents be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 AND PROJECT COMPLETION AFFIDAVIT - BID PACKAGE #1 - DIVISION OF ENVIRONMENTAL SERVICES - 3113 RIVERSIDE DRIVE SITE IMPROVEMENTS PROJECT Mr. Leszczynski advised that Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, has submitted Change Order No. 1 for the above referred to project indicating that the Contract amount be increased by $6,299.00 for a new Contract amount of $74,976.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Change Order No. 1 and the Project Completion Affidavit were approved and the required three-year Maintenance Bond as submitted was accepted for filing. APPROVE PROJECT COMPLETION AFFIDAVIT - COMBINED SEWER OVERFLOW BACKWATER GATE REPLACEMENT PROJECT Mr. Leszczynski indicated that Haskins, Inc., 2520 Oak Road, Plymouth, Indiana, has submitted to the Board the Project Completion Affidavit for the above referred to project indicating a final cost of $34,500.00. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved and executed and the required three (3) year Maintenance Bond as submitted was filed. AWARD BID - FOUR (4) TANDEM AXLE TRUCKS COMPLETE WITH DUMP BODY AND SNOW ATTACHMENTS Mr. Leszczynski advised that Mr. Phil St. Clair, Director, Division of Equipment Services, has submitted a recommendation regarding the bids opened by the Board on August 19, 1991 for the above referred to equipment. Mr. St. Clair noted that the bids concern the purchase of four 1 1 1 �I REGULAR MEETING SEPTEMBER 23, 1991 (4) tandem axle dump trucks fully equipped with all components listed in specifictions. Due to the superior functional characteristics of the F-89 underbody described as a bid alternate, it is recommended that the City select the F-89 option in place of the F-5 underbody described in the specifications. The centralized hydraulic control system described as a bid alternate was rejected due to its prohibitive cost. Neither the F-5 underbody nor the optional centralized hydraulic control system are necessary for equipment to function properly. Shamrock Ford Truck Sales, Inc., 4707 West Western Avenue, South Bend, Indiana, was the low bidder for the above referred to equipment with costs as follows: 1992 LNT 8000, complete w/dump bed and accessories: $61,966.00 x 4 = $247,864.00 Alternates - Add: Cab shield warning lights $ 120.00 x 4 = $ 480.00 F89 Underbody $ 2,959.00 x 4= $ 11,836.00 Additional Valve $ 250.00 x 4 = $ 1,000.00 60 gallon fuel tank $ 397.00 x 4 = $ 1,588.00 Total cost: $262,768.00 Less trade in (4 units) - 50,000.00 NET COST: $212,768.00 Mr. St. Clair further noted that this recommendation is based on the fact that all vendors met specifications and Shamrock Ford (aas the low bidder. It is noted that Neil's Automotive did not bid an F-89 underbody. Additionally, Shamrock Ford bid a non -sleeved engine and Wise International bid a sleeved engine. The specifictions called for a sleeved engine in order to allow the option to rebuild the engine if required. Traditionally, a non -sleeved engine is a "throw away" motor. The City has been assured by Shamrock Ford and the Ford Motor Company that the Ford 7.8 litre, non -sleeved engine is not a throw away engine and can be rebuilt as was contemplated by the City when it called for a "sleeved" (rebuildable) engine in the specifications. Therefore, Mr. St. Clair asked that the Board accept this recommendation and award the bid for four (4) tandem axle trucks complete with dump body and snow attachments to Shamrock Ford Truck Sales, Inc., as outlined above. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. AWARD BID - BENDIX DRIVE AND LATHROP STREET INTERSECTION IMPROVEMENT PROJECT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board award the low bid of Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $82,886.05 for the above referred to project. It is noted that bids for this project were opened by the Board on September 16, 1991. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. PETITION FOR ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE - 400 W. JEFFERSON - REFERRED Ms. Susan Kaczynski, 409 West Jefferson Boulevard, South Bend, Indiana, submitted to the Board a Petition for the Establishment of a Residential Parking Zone in the 400 block of West Jefferson Boulevard. Mr. Leszczynski made a motion that this Petition be REGULAR MEETING SEPTEMBER 23, 1991 referred to the Bureau of appropriate traffic study seconded the motion which APPROVE REQUESTS: Traffic and Lighting in order that the can be conducted. Mrs. DeClercq carried. REQUEST TO CLOSE NAVARRE, FROM ST. JOSEPH TO RIVERSIDE, FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 28, 1991 REQUEST OF CITIZENS ACTION COALITION OF INDIANA TO CONDUCT MARCH - SEPTEMBER 24, 1991 - REQUEST TO CLOSE A PORTION OF MAYFLOWER CIRCLE IN CONJUNCTION WITH AUCTION - SEPTEMBER 28, 1991 Mr. Leszczynski advised that the request to close Navarre Street for a neighborhood block party and the request of the Citizens Action Coalition to conduct a March, as submitted to the Board on September 16, 1991, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Additionally, the appropriate City departments and bureaus have reviewed the request received by Mrs. Christine Raker, 974 Mayflower Circle, South Bend, Indiana, to close Mayflower Circle in front of her residence in conjunction with an auction that will take place at that location on September 28, 1991. Therefore, Mrs. DeClercq made a motion that the -request of the Citizens Action Coalition be approved. Ms. Humphreys seconded the motion which carried. Additionally, Mr. Leszczynski made motions that the request to close Navarre Street and the request to close a portion of Mayflower Circle be approved. Ms. Humphreys seconded those motions which carried. REQUEST OF BLUE AND GOLD ILLUSTRATED TO DISTRIBUTE NEWSPAPERS AT INTERSECTIONS - REFERRED In a letter to the Board, Mr. Steve Jacob, Associate Publisher, Blue & Gold Illustrated, 3930 Edison Lakes Parkway, Suite 130, Mishawaka, Indiana, advised that Blue & Gold Illustrated would like to give away sample issues of its paper prior to home games beginning with the October 12th game. This activity will be confined to intersections where traffic comes to a complete halt for maximum safety and to avoid slowing traffic. They do not intend to go into the street and will give the paper only to motorists who want them. The intersections to be utilized are the North Shore bridge on Michigan Street, South Bend Avenue at the intersection of Edison and east of Ironwood, Eddy Street south of Corby, Edison at the Ironwood intersection and Michigan Street to the north end of St. Joseph High School. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: No Parking LOCATION: 1500 block Webster - east side REMARKS: For traffic flow and safety - Webster Street is nineteen feet (19') wide APPROVE RELEASE OF CONTRACTORS BOND Mr. Leszczynski indicated that the Engineering Department has recommended that the Bond of Contractor for Tadeusz Borysiak, 739 REGULAR MEETING SEPTEMBER 23, 1991 South Walnut Street, South Bend, Indiana, be released effective September 23, 1991. Mrs. DeClercq made a motion that the recommendation be accepted and the bond be released. Ms. Humphreys seconded the motion which carried. APPROVE TITLE SHEETS GARDEN APARTMENT COMPLEX (SEWER/WATER) - SEWER MAIN EXTENSION TO FARM BUREAU INSURANCE (SANITARY SEWER) Mr. Leszczynski advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Title Sheets were approved and signed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing one hundred eighteen (118) claims and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: COMMENTS CONCERNING BID AWARD - FOUR (4) TANDEM AXLE TRUCKS COMPLETE WITH DUMP BODY AND SNOW ATTACHMENTS Mr. Richard Stopczynski, 706 South Sheridan Street, South Bend, Indiana, was present and advised that he would like to address the Board in two (2) capacities, one as an agent for Wise International Trucks, 4849 West Western Avenue, South Bend, Indiana and as a taxpayer of the City of South Bend. Mr. Stopczynski stated that it is not his intent to create animosity but to call attention to what he feels is an injustice as a bidder. He stated that it was their impression that the City, through its management team, intended to acquire the most economical and most efficient equipment possible. The Board's decision to choose the bid of Shamrock Ford, foregoes the specifications for this equipment and it is therefore their assumption that the large trade-in amount allowed by Shamrock was a consideration in choosing that bid. Mr. Stopczynski stated that the problem they see is that Shamrock Ford bid below minimum specifications when Wise International tried to adhere to the specifications and in doing so created a vehicle that was more costly. Should Wise International also have bid below minimum specifications they could have competed with the bid of Shamrock. He stated that the City accepted less than what they had asked for in the specifications and this action is unfair to all bidders. He requested that the Board require a bid process in which if a bidder cannot perform as to the requirements on the minimum standards that they not be considered. He noted that the South Bend Community School Corporation has recently adopted such a policy and it makes bidding more competitive. Mr. Leszczynski inquired of Mr. Stopczynski just what areas he has concerns with and was advised that the bid of Shamrock Ford which the City accepted was under specifications and the truck bid by Wise International met all specifications in the area of engine and etc. Therefore, the truck bid by Wise was more expensive than what they could have bid because their bid met specifications. Mr. Stopczynski stated that they believe the bid should have adhered to the minimum specifications and that it was because of the larger trade-in amount bid by Shamrock Ford that their bid was accepted. Mr. Leszczynski indicated that it was his belief that Mr. Stopczynski has over exaggerated the situation and Mr. W_ REGULAR MEETING SEPTEMBER 23, 1991 Stopczynski should have been aware of the amount of the trade-ins as they are International trucks to be traded -in. Mr. Leszczynski stated that the issue of sleeved versus non -sleeved engines was considered in the review process and the City has been assured by the Ford Motor Company that the engines bid by Shamrock Ford are non -sleeved engines but are not throwaway engines and are easy to repair. This factor was a concern of the City and, based on the assurances provided. the City went with the best engine at the lowest cost. In conclusion, Mr. Stopczynski thanked the Board for their input regarding this bid award. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:55 a.m. John E. Leszczynski '_� 402- X4'ce 9_�� - Patricia E. DeClercq K�fherine Hun�g�"e�'s J ATT ST: vzc yU Sandra M. Parmerlee, Clerk 1 1 1