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HomeMy WebLinkAbout09/16/91 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 16, 1991 11 1 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, September 16, 1991, by Board President John E. Leszczynski. Also present were Board members Patricia E. DeClercq and Katherine Humphreys as well as Chief Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on September 9, 1991, were approved. OPENING OF BIDS - BENDIX DRIVE AND LATHROP STREET INTERSECTION IMPROVEMENT PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. 'The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Kenneth G. Noble, Sales Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $82,886.05 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. John S. Walsh, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $89,891.25 NORTHERN INDIANA CONSTRUCTION COMPANY, INC. P.O. Box 1333 Mishawaka, Indiana 46546-1333 Bid was signed by Mr. David J. Walorski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $89,282.75 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - SIX (6) OR MORE MECHANICAL STREET SWEEPERS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. REGULAR MEETING SEPTEMBER 16, 1991 It is noted that MacDonald Machinery Company, Inc., 52401 Ralph Jones Drive, South Bend, Indiana has advised the Board that they decline to bid at this time. The following bids were opened and publicly read: DEEDS EQUIPMENT COMPANY INCORPORATED 8015 East 45th Street, Box 26036 Lawrence, Indiana 46226 Bid was signed by Mr. Daniel A. Brennan, Vice -President, Non -Collusion Affidavit was in order and a ten per cent (100) Bid Bond was submitted. BID: Mobile, H-10-1 Single gutter broom sweeper, each FOB, South Bend, Indiana: $64,549.00 Mobile, H-10-2 Dual gutter broom sweeper, each FOB, South Bend, Indiana: $68,272.00 Delivery: 60-90 days Warranties: One (1) full year on parts and labor, standard two (2) years or 12000 miles on elevator chains and sprockets (pro-rata) Parts and service available through Plymouth or Lawrence Indiana shops. Options: Foam filler tires - Add $ 950.00 Spare wheel & tire foam filled front - Add $ 761.00 Spare wheel & tire foam filled rear - Add $ 589.00 Lubrication system - single - Add $3,250.00 Lubrication system - dual - Add $3,360.00 Bid also contained seven (7) deviations to specifications. DEMAS EQUIPMENT COMPANY 2251 - 45th Street Highland, Indiana 46322 Bid was signed by Mr. Raymond L. Demas, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $12,000.00 was submitted. BID: One (1) or more Murphy Sweepers Model 4052 $92,000.00 BROWN EQUIPMENT COMPANY, INC. 10222 Airport Drive Baer Field P.O. Box 9799 Fort Wayne, Indiana 46809 Bid was signed by Mr. Douglas Brown, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: L J 1 REGULAR MEETING SEPTEMBER 16. 1991 ej , 1 1 Six (6) or more FMC Vanguard 1V3000 SP Street Sweepers Each: $61,562.00 Options: Dual Gutter Broom (2V3000 SP) Sprung Suspension on Steering axle Automatic Lubrication System as specified (Lub system daily per operatorls manual) Foam Fill front tire Foam Fill Rear tire (each) Spare foam filled front tire & wheel Spare form filled rear tire and wheel $ 2,250.00 $ 1,000.00 $ 800.00 $ 167.00 $ 234.00 $ 650.00 $ 735.00 BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Indianapolis, Indiana 46219 Bid was signed by Mr. Norman G. Dahlmann, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form -was completed and a ten per cent (10%) Bid Bond was submitted. BID: Six (6) or more Elgin Pelican Model IT" or "SE", single gutter broom and controls, in accordance with City of South Bend advertised specifications, painted White or Omaha orange: Each: $56,500.00 Options: Dual gutter brooms and controls $3,400.00 Central lubrication system $4,400.00 Foam filled tires (all four) $1,300.00 Steel belted radials $ 550.00 One (1) spare tire and wheel (drive) standard tires $ 606.00 radial tires $ 710.00 One (1) spare tire and wheel (steer) standard tires $ 404.00 radial tires $ 470.00 Foam filled spare tires $ 650.00 Lower roll high pressure wash out n/c Spring suspended guide wheel n/c add per sweeper per sweeper per sweeper per sweeper each each each each per set FOB South Bend, Indiana Delivery - four (4) weeks after receipt of order Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Division of Equipment Services and the Street Department for review and recommendation. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM II LA SALLE PARK DISTRICT COUNCIL LA SALLE-FILLMORE NEIGHBORHOOD CENTER Addendum II adds $2,520.00 to the budget for this activity, updates goals, adds a cost category of personnel costs for office workers and extends the Contract date to December 31, 1991. REGULAR MEETING SEPTEMBER 16, 1991 Ms. Marcia 'Townsend, Department of Economic Development, advised that the Contract with the LaSalle Park District Council was broken into three (3) increments and this is the last increment. She noted that they are proceeding with their goals and therefore the Contract is being amended as noted above. Upon a motion made Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Addendum was approved and executed. APPROVE CONTRACT FOR CONSTRUCTION OF SEWER - RELATIVE REAL ESTATE Mr. Leszczynski advised that the Board is in receipt of a Contract for Construction of Sewer between the City and Relative Zeal Estate. Mr. Leszczynski noted that this Contract relates to a sewer that was built at Jackson and Ireland Roads and that the City will pay the cost for oversizing this sewer to handle future development. He further noted that the developer will pay all costs for the construction of the sewer to his development. The -Contract indicates that the City accepts the sewer extension and it becomes the property of the City and for a period of fifteen (15) years, any owners of real estate but also users of any lateral sewer or main connected thereto who did not contribute to the original costs of said sewer extension shall not tap into or use the sewer until they have paid into the ~treasury of the City a sum outlined on a schedule contained in the Contract. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above outlined Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - ASBESTOS ABATEMENT - COLFAX THEATRE Mr. Leszczynski advised that in accordance with the bid awarded on September 9, 1991 to Clean Air Systems, 23349 State Road 23 West, South Bend, Indiana, in the amount of $38,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE ESCROW AGREEMENT - MICHIGAN STREET CURB AND BRICK RESTORATION PROJECT Mr. Leszczynski advised that in conjunction with the bid awarded to L.L. Geans and Sons, 6535 Magnetic Drive, Mishawaka, Indiana, on August 27, 1991, for the above referred to project, the appropriate Escrow Agreement is being submitted for approval and execution. Therefore, Mrs. DeClercq made a motion that the Agreement be approved. Ms. Humphreys seconded the motion which carried. ADOPT RESOLUTION NO. 39-1991 - DISPOSAL OF VEHICLES - FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor advised that the Department requests permission to declare obsolete two (2) ambulances. He noted that one (1) ambulance has major mechanical problems and it is not in the best interests of the Department to repair and the other was involved in an accident in March of 1991 and has been considered totaled by insurance adjusters. Mr. Leszczynski noted that the appropriate Resolution declaring these vehicles obsolete and no longer needed by the City has been prepared for consideration by the Board. Therefore, Mrs. DeClercq made a motion that the Resolution as submitted be approved. Ms. Humphreys seconded the motion which carried and the following Resolution No. 39-1991 was adopted: 1 1 REGULAR MEETING SEPTEMBER 16, 1991 RESOLUTION NO. 39-1991 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: One (1) 1981 Chevrolet, VIN. #1GBHC34WOBV126816 One (1) 1986 Ford, VIN. #1FDKF37L9GNA60540 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred to sold at public or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 16th day of September, 1991. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk AWARD BID - RIVER CROSSING 1 IMPROVEMENTS PROJECT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that he has reviewed the bids received on September 9, 1991, for the above referred to project and recommends at this time that the Board award the low bid of Woodruff & Sons, Inc., 2125 E. US Highway 12, P.O. Box 450 Michigan City, Indiana, in the amount of $679,969.40. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. AWARD BID - DEMOLITION - 1238, 1240, 1242-1248, 1301. 1303. 1305 & 1331 WEST WASHINGTON Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board a Memorandum in which he recommends that the Board award the low bid of Warner and Sons, Inc., P.O. Box 87 Elkhart, Indiana, in the amount of $58,815.00 for the above referred to project. It is noted that bids for this project were opened by the Board on September 9, 1991. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. AWARD BID - MIAMI STREET/BOWEN STREET INTERSECTION IMPROVEMENTS PROJECT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, 306 REGULAR MEETING SEPTEMBER 16, 1991 Division of Engineering, advised that he has reviewed the bids received on September 9, 1991, for the above referred to project and recommends that the Board award the low bid of LaPorte Construction Company, Inc., P.O. Box 577, LaPorte, Indiana, in the amount of $52,342.22 for the above referred to project. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1509 WEST DUNHAM In a letter to the Board, Mr. Stephen Brzezinski, 1508 West Dunham .Street, South Bend, Indiana, advised that he is a paraplegic and has difficulty in parking in front of his residence and he therefore requested that the parking place in front of his neighbor's residence at 1509 West Dunham, be designated as a handicapped parking space for his use. r TO CLOSE NAVARRE, FROM ST. JOSEPH TO RIVERSIDE, FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 28, 1991 Ms. Catherine D. Hostetler, N.N.N. Board Member, Near Northwest Neighborhood District #1, 708 North St. Joseph Street, South Bend, Indiana, submitted an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that the 200 block of Navarre, from North St. Joseph to Riverside Drive, be closed on ,Saturday, September 28, 1991, with a rain date of October 5, 1991, from 4:00 p.m. to 8:00 p.m. for a neighborhood block party. ,- OF OVERHEAD PROTECTION, INC. TO INSTALL CANOPY AT 320 W. JEFFERSON BOULEVARD In a letter to the Board, Mr. Beare C. Philipson, President, Overhead Protection, Inc., 1700 Union Street, Mishawaka, Indiana, requested permission to install a sidewalk canopy over the public right-of-way at 320 West Jefferson Boulevard for New Wings of Faith Church. Mr. Philipson stated that the canopy will be thirteen feet (131) eight inches (8") wide and will project out from the building thirteen feet (131) with support posts set back two feet (21) from curbing. The canopy will be a welded aluminum frame with vinyl cover bolted to the sides of the building entrance alcove. Support posts are two and one-half inch (2 1/2") aluminum tubing with eight inch (8") plates bolted to the sidewalk. - OF CITIZENS ACTION COALITION OF INDIANA TO CONDUCT MARCH - EPTEMBER 24 1991 s. Jewel Van Dalsen, Organizer, Citizens Action Coalition of Indiana, 108 North Main Street, #523, South Bend, Indiana, requested permission to conduct a March on September 24, 1991 beginning at 10:30 a.m. Ms. VanDalsen noted that approximately twenty (20) individuals will participate in the March which will begin at the corner of Main and Washington Streets then proceed to St. Joseph Street and then down Business U.S. 31 to Leeper Park. 1 �l REGULAR MEETING SEPTEMBER 16, 1991 1 1 REQUESTS APPROVED: OF C.H.E.E.T.A. TO CONDUCT WALK-A-THON - SEPTEMBER 29, 1991 OF SAINT JOSEPH MEDICAL CENTER TO CONDUCT 11TH ANNUAL SPORTSMED 10K - OCTOBER 6, 1991 TO CLOSE CLOVER, FROM HILDRETH TO NORTHSIDE BOULEVARD, FOR NEIGHBORHOOD BLOCK PARTY - OCTOBER 6, 1991 OF HISTORIC DISTRICT YARD SALE COMMITTEE TO CLOSE LA PORTE, FROM WASHINGTON TO COLFAX, IN CONJUNCTION WITH YARD SALE - SEPTEMBER 28, 1991 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on July 22, 1991, September 3, 1991, September 9, 1991 and approval is recommended. Therefore, upon motions made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the requests of C.H.E.E.T.A, St. Joseph Medical Center And of the Historic District Yard Sale Committee were approved. Additionally, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the request to close Clover Street was approved. DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1225 VAN BUREN Mr. Leszczynski noted that on May 20, 1991, the request which the Board received from the Near Northwest Neighborhood Association, P.O. Box 1132, South Bend, Indiana, to purchase the property located at 1225 Van Buren (Key #18-1080-3344) was referred to the appropriate City departments and bureaus for review and recommendation. At this time the Board has been advised that this property is being utilized by the Bureau of Housing as a Homestead property and therefore is not available for sale. Therefore, Ms. Humphreys made am motion that the request to purchase this property be denied. Mrs. DeClercq seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: Handicap parking space LOCATION: 315 Chestnut REMARKS: As requested by Ms. Mary Ann McFarlin on September 9, 1991. 2. NEW INSTALLATION: Handicap Parking space (One (1) 25' space) LOCATION: 1105 North Elmer REMARKS: As requested by Mr. Willie Jones APPROVE CONTRACTORS BOND Mr. Leszczynski indicated that the Engineering Department has recommended that the Bond of Contractor for Nielson Construction be approved effective September 16, 1991. Mrs. DeClercq made a motion that the recommendation be accepted and the bond be approved. Mr. Leszczynski seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists indicating the locations of fifty-one (51) City -owned and miscellaneous properties cleaned by the Department of Code Enforcement during the period September 3, 1991, to September 5, 1991. Mrs. DeClercq made a motion that the lists as submitted be accepted for filing. Ms. Humphreys seconded the motion which carried. 0 REGULAR MEETING SEPTEMBER 16, 1991 APPROVE CLAIMS Mr. .Yuan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing one hundred seventeen (117) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring submitted Claims to the Board totalling $221,480.03 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:50 a.m. AT ST: Sandra M. Parmerlee, Clerk 1 1 1