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HomeMy WebLinkAbout09/09/91 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 9, 1991 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, September 9, 1991, by Board President John E. Leszczynski. Also present was Board member Katherine Humphreys as well as Chief Assistant City Attorney Jenny Pitts Manier. Board member Patricia E. DeClercq was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on September 3, 1991, were approved. OPENING OF BIDS - MIAMI STREET & BOWEN STREET INTERSECTION IMPROVEMENT PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KANKAKEE VALLEY CONSTRUCTION COMPANY, INC. 2055 North 150 E. P.O. Box 1471 LaPorte, Indiana 46350 Bid was signed by Mr. James B. Nelson, Presidenz, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $67,268.75 NORTHERN INDIANA CONSTRUCTION COMPANY, INC. P.O. Box 1333 Mishawaka, Indiana 46546-1333 Bid was signed by Mr. David J. Walorska. President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $58,064.70 LA PORTE CONSTRUCTION COMPANY, INC. P.O. Box 577 LaPorte, Indiana 46350 Bid was signed by Mr. Thomas G. Blackburn, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $52,342.22 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Thomas O Non -Collusion Affidavit was in Commitment form was completed Bid Bond was submitted. BID: $59,897.15 Walsh, President, order, Non -Discrimination and a five per cent (50) 1 1 1 REGULAR MEETING SEPTEMBER 9, 1991 1 I 1 JANSMA-COURSEY ASPHALT, INC. P.O. Box 139 Argos, Indiana 46501 Bid was signed by Mr. Douglas Non -Collusion Affidavit was in Commitment form was completed Bid Bond was submitted. BID: $60,653.90 W. Coursey, President, order, Non -Discrimination and a five per cent ( 5 0 ) KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5a) Bid Bond was submitted. BID: $67,603.25 RIETH-RILEY CONSTRUCTION COMPANY, INC. P,O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Kenneth G. Noble, Sales Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $53,238.50 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys .end carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - RIVER CROSSING 1 IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WOODRUFF & SONS, INC. 2125 East U.S. 12 P.O. Box 450 Michigan City, Indiana 46360 Bid was signed by Mr. John M. Milner, Field Engineer, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: Base Bid (Items 1-19): Alternate Bid (From Base Bid delete items 11, 12, 13 & 15 and add items 11A, 12A, 13A and 15A): HRP CONSTRUCTION, INC. 1216-18 West Washington Street P.-O. Box 266 $679,969.40 $695,065.40 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, General Manager, 29 6 REGULAR MEETING SEPTEMBER 9, 1991 Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: Base Bid (Items 1-19): $1,262,090.00 Alternate Bid (From Base Bid delete items 11, 12, 13 & 15 and add items 11A, 12A, 13A and 15A): $1,337.690.00 SELGE CONSTRUCTION COMPANY, INC. 2833 South 11th Street Mailing Address: 1117 Oakdale Avenue Niles, Michigan 49120-4248 Bid was signed by Mr. Marvin L. Selge, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: Base Bid (Items 1-19): $1,191,095.00 Alternate Bid (From Base Bid delete items 11, 12, 13 & 15 and add items 11A, 12A, 13A and 15A): $1,205,311.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - NOT MORE THAN TWENTY (20) USED, 1990 MODEL YEAR OR NEWER FOUR DOOR SEDAN AUTOMOBILES This was the date set for receiving and opening of sealed bids for the above referred to automobiles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RAFFERTY'S MOTOR MALL 1102 South 11th Street Niles, Michigan 49120 Bid was signed by Mr. Harry Grier, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: Twenty (20) 1991 Dodge Dynasty: $10,700.00 each Twenty (20) 1991 Dodge Dynasty 4 door: $11,700.00 each JORDAN MOTORS 609 East Jefferson Mishawaka, Indiana 4645 Bid was signed by Mr. James Allan Hoffer, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: 'Twenty (20) 1991 Ford Taurus GL 4 door sedans: $ 11,896.00 each Total: $237,980.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. 1 u REGULAR MEETING SEPTEMBER 9, 1991 OPENING OF BIDS - DEMOLITION - 1238, 1240, 1242-1248, 1301, 1303, 1305 & 1331 WEST WASHINGTON This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: TOROK EXCAVATING & DEMOLITION, INC. 54195 North Burdette South Bend, Indiana Bid was signed by Mr. Bill Torok, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $68,000.00 WARNER AND SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $58,815.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Ritschard, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $66,833.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Engineering Department and the Department of Economic Development for review and recommendation. AWARD BID - ASBESTOS ABATEMENT - COLFAX THEATRE In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board award the bid of Clean Air Systems, Inc., 23349 State Road 23 West, South Bend, Indiana, in the amount of $38,000.00 for the above referred to project. It is noted that bids for this project were opened by the Board on August 27, 1991. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Ms. Humphreys seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTH IRONWOOD DRIVE PAVEMENT REPAIR PROJECT Mr. Leszczynski advised that McIntyre -Jones Construction Company, Inc., 2526 West Sixth Street, Mishawaka, Indiana, has submitted the Project Completion Affidavit for the above referred to project indicating a final cost of $7,495.00. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved and executed. M- REGULAR MEETING SEPTEMBER 9, 1991 APPROVE NOTICES OF SUBSTANTIAL COMPLETION - CONTRACT II, DIVISION B & C - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mr. John J. Dillon, Director, Division of Environmental Services, submitted to the Board a Notice of Substantial Completion for Contract II - Division B - Anaerobic Digesters Improvements and a Notice of Substantial Completion for Contract II - Division C - Sludge Dewatering Facilities as submitted by Calumet Construction Corporation, 1247 169th Street, Hammond, Indiana and Tenney Pavoni Associates, Inc., 744 West Washington Street, South Bend, Indiana. Mr. Leszczynski made a motion that the Substantial Completion Certificates be accepted as submitted. Ms. Humphreys seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMITS Ms. Megan Wright, Pretreatment Coordinator, Division of Environmental Services, submitted to the Board Wastewater Discharge Permits for Toro Wheel Horse, 515 West Ireland Road, -South Bend, Indiana and The O'Brien Corporation, 2001 West Washington Avenue, South Bend, Indiana, and recommended approval. Ms. Wright noted that these are existing permits which are being renewed. Therefore, Ms. Humphreys made a motion that the recommendation be accepted and the permits be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1991 CONCRETE IMPROVEMENTS PROJECT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the 1991 Concrete Improvement Project. Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - STUDEBAKER CORRIDOR - ASBESTOS ABATEMENT & DEMOLITION - PHASE II Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the Studebaker Corridor Asbestos Abatement and Demolition - Phase II Project. Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - PROPERTY AND CASUALTY INSURANCE COVERAGE In a Memorandum to the Board, Mrs. C.J. Cartwright-Cowsert, Safety and Risk Manager, requested that the Board advertise for the receipt of Proposals for property and casualty insurance coverage with a Proposal opening date of December 9, 1991. Ms. Humphreys made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. REQUESTS REFERRED: Mr. Leszczynski advised that the Board is in receipt of the following requests and he therefore made a motion that the requests be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried and the following requests were referred: r OF C.H.E.E.T.A. TO CONDUCT WALK-A-THON - SEPTEMBER 29. 1991 Ms. Janice Hildabridle, 5002 Cedarwood Lane, South Bend, Indiana, advised the Board that with the help of her friends in C.H.E.E.T.A., she is coordinating a Walk-A-Thon to raise funds for Farm Sanctuary, a national non-profit organization located in Watkins Glen, New York, which shelters abused farm REGULAR MEETING SEPTEMBER 9. 1991 animals. Ms. Hildabridle indicated that she would like to hold the 1OK Walk on Sunday, September 29, 1991 at 12:00 noon assembling and finishing at Pinhook Park. 'The Walk route will take participants along Riverside Drive to Michigan Street and back to Pinhook Park. It is anticipated that the walk will take approximately four (4) hours to complete and it is estimated that fifteen (15) to twenty (20) people will participate. - FOR DESIGNATED HANDICAP PARKING SPACE AT 315 CHESTNUT In a letter to the Board, Ms. Mary Ann McFarlin, 315 Chestnut Street, South Bend, Indiana, requested that the parking space in front of her residence be designated as a handicapped parking space so her daughter and access bus have a space available when they need to take her places. APPROVE REOUEST TO CLOSE MONROE STREET. FROM SUNNYSIDE TO TWYCKENHAM, FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 14, 1991 In a letter to the Board, Ms. Rosemary Rowland, Monroe Street Planning Committee, 1416 East Monroe Street, South Bend, Indiana, advised that the Monroe Street Block Party Planning Committee would like to close the 1300 and 1400 blocks of East Monroe Street, from Sunnyside to Twyckenham, for their annual block party to be held on September 14, 1991 from 2:00 p.m. to 10:00 p.m. Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed this request and approval is recommended. Therefore, Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF RESCUE 911 TV SHOW TO UTILIZE PUBLIC STREETS FOR RE-ENACTMENT OF RESCUE SCENE - SEPTEMBER 15-18, 1991 Mr. Leszczynski advised that the Board has been informed that Katy Film Productions/Arnold Shapiro Productions, 1438 North Gower Avenue, Box 53, Hollywood, California, producers of the television show Rescue 911, would like to film a rescue scene in downtown South Bend. Mr. Leszczynski noted that the film crews for Rescue 911 are planning to be in South Bend from September 15-18, 1991 filming a segment for television. In conjunction with this filming, it has been requested that traffic control/detours be provided and that that two (2) intersections in downtown South Bend be made available for the filming. Mr. Leszczynski noted that Rescue 911 will be re-enacting a scene of an accident that took place on July 20, 1989 at 9:30 a.m. at the intersection of St. Joseph and Wayne Streets involving an ambulance that was hit and which rolled over with a heart attack victim trapped inside. Mr. Leszczynski noted that various City departments and bureaus have reviewed this request and recommend approval. Therefore, Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF UNITED COMMUNITY AGAINST DRUG AND ALCOHOL ABUSE TO CONDUCT RED RIBBON DAY MARCH - OCTOBER 25, 1991 Mr. Leszczynski indicated that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on August 19, 1991, and approval is recommended. Therefore, Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. REGULAR MEETING SEPTEMBER 9, 1991 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1. REVISED TO. Speed Limit 20 MPH LOCATION: Bendix Drive - Bertrand to Orange APPROVE CONTRACTORS BOND Mr. Leszczynski stated that the Engineering Department has recommended that the Bond of Contractor for Red & White Sweeping, Inc., be approved effective September 9, 1991. Therefore, Mr. Leszczynski made a motion that the recommendtion be accepted and the bond be approved. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two k2) lists indicating the locations of twenty-five (25) City -owned and miscellaneous properties cleaned by the Department of Code Enforcement during the period August 26, 1991 to August 29, 1991. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Ms. Humphreys seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:54 a.m. 104 ATT T: Sandra M. Parmerlee, Clerk 1 1 1