Loading...
HomeMy WebLinkAbout08/12/91 Board of Public Works MinutesREGULAR MEETING AUGUST 12, 1991 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, August 12, 1991, by Board President John El. Leszczynski. Also present was Board member Patricia E. DeClercq .as well as Board Attorney Jenny Pitts Manier. Board member Katherine Humphreys was not in attendance. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq- and carried, the approval of Claims were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski .and carried, the minutes of the regular meeting of the Board held on August 5, 1991 were approved. ADOPT RESOLUTION NO. 33-1991 - RENOUNCING A GIFT OF REAL PROPERTY Board Attorney Jenny Pitts Manier advised members of the Board that the Resolution submitted today renounces a gift of real property that was transferred to the City through an estate closing which the City wishes not to accept. Therefore, Mrs. DeClercq made a motion that the Resolution be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution No. 33-1991 was adopted: RESOLUTION 33-1991 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS RENOUNCING A GIFT OF REAL PROPERTY WHEREAS, one Keith E. Proud was the apparent owner of record on February 19, 1991, of the following described real property situated in St. ,Joseph County, Indiana: A lot or parcel of land -thirty-seven and one-half (37.5) feet in width, North and South, taken off ,and from the entire length of the North side of Lot Numbered Nineteen (19) as shown on the -recorded plat of A.G. Cushing's Second Addition to the City of South Bend. Key number 18 1076 3194. Commonly known as 820 North Allen Street, South Bend, Indiana; and WHEREAS, Keith E. Proud died on February 19, 1991, and one Lowell J. Proud, his son, assumed duties as Personal Representative of his Estate; and WHEREAS, on July 23, 1991 Lowell J. Proud, by F. Gerard Feeney, attorney for the Estate of Keith E. Proud, petitioned the St. Joseph Probate Court to transfer said property as a gift to the City of South Bend, Indiana; and WHEREAS, on July 23, 1991 Judge Peter J. Nemeth of the St. Joseph Probate Court signed an Order Authorizing Transfer of said property as a gift; and WHEREAS, said Petition and Authorization were done without the knowledge of any officer, agent, or employee of the City of South Bend, Indiana, much less at the request of any such officer, agent, or employee; and 11 1 REGULAR MEETING AUGUST 12, 1991 1 WHEREAS, the City of South Bend, Indiana, has no use for said property, and it being the general policy of the City of South Bend that all property which it does not use should remain on the tax rolls of the City of South Bend; and WHEREAS, the City of South Bend, Indiana, by and through its Board of Public Works, expressly and unequivocally renounces acceptance of this property. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the Petition recorded and transfer authorized on July 23, 1991, 1n-the St. Joseph Probate Court, in Estate No. 71J01-9102-ES-00103, are not Accepted by the City of South Bend, Indiana, and the City acknowledges no ownership interest in the following described -property, situated in St. Joseph County, Indiana: A lot or parcel of land thirty-seven and one-half (37.5) feet in width, North and South, taken off and from the entire length of the North side of Lot Numbered Nineteen (19) as shown on the recorded plat of A.G. Cushing's Second Addition to the City of South Bend. Key number 18 1076 3194, which real property is purported to be transferred to the City of South Bend by such Petition and Authorization. DATED this 12th day of August, 1991. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/JOHN E. LESZCZYNSKI, President s/PATRICIA E. DeCLERCQ ATTEST: s/SANDRA M. PARMERLEE, Clerk Board of Public Works APPROVE AGREEMENTS FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS: WALK FOR HOSPICE - OCTOBER 13, 1991 1991 CROP WALK - SEPTEMBER 29, 1991 It is noted that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4,1985, sponsors of the following events have fulfilled Resolution requirements and Agreements with the sponsors are being presented to the Board at this time: Walk for Hospice 1991 CROP Walk October 13, 1991 September 29, 1991 It was noted that on June 10, 1991, the Board of Public Works approved the dates for these events subject to the sponsors meeting all Resolution requirements. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski ,and carried, Agreements with the above referred to sponsors as submitted were approved and executed. APPROVE WASTEWATER DISCHARGE PERMITS In a letter to the Board, Ms. Megan Wright, Pretreatment Coordinator, Division of Environmental Services, requested that 25 REGULAR MEETING AUGUST 12, 1991 the industrial discharge permits for the following be approved: 1. ARATEX Services, Inc. 2. Imagineering Enterprises, Inc. 3. New Energy Company of Indiana 4. RACO, Inc. Ms. Wright noted that these are existing permits which are being renewed. Therefore, Mrs. DeClercq made a motion that the permits be approved. Mr. Leszczynski seconded the motion which carried. AWARD BID - TWELVE (12) DUMP BODIES AND TWELVE (12) HOIST ASSEMBLIES In -a letter to the Board, Mr. John E. Leszczynski, Director, Department of Public Works, advised that the Division of Equipment Services requests that the Board favorably approve the recommendation to purchase twelve (12) dump bodies and twelve (12) hoist assemblies from Deeds Equipment Company, Inc., 8015 East 45th Street, Box 26036, Lawrence, Indiana, in the amount of $3,392.00 each for the Fontaine dump assembly. It is noted that bids for this equipment were opened by the Board on June 3, 1991. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. DeClercq seconded the motion which carried. AWARD BIDS - CAR WASHES FOR CITY VEHICLES In a letter to the Board, Police Chief Ronald G. Marciniak advised that the bids submitted to the Board for car washes on August 4, 1991, have been reviewed by the Police Department. Hi -Speed submitted a bid for full service car washes and -motorcycle washes. The Department recommends that the City retain their services in these areas. Hi -Speed offers these services at two (2) locations at 609 East LaSalle, South Bend, Indiana and 2615 Lincolnway West, Mishawaka, Indiana. The City will not utilize Hi -Speed for wet wash only car washes. Additionally, the Department recommends that the bid of Don's Gas and Car Wash, located at 1836 South Michigan Street, South Bend, Indiana, be accepted. This is for wet wash only, car washes. Mrs. DeClercq made a motion that the recommendtions be accepted and the bids be ,awarded as indicated above. Mr. Leszczynski seconded the motion which carried. AWARD QUOTATION/APPROVE CONSTRUCTION CONTRACT - WAYNE STREET/ST. JOSEPH STREET PARKING GARAGE AIR CONDITIONING INSTALLATION Mr. Carl Littrell, Director, Division of Engineering, recommended that the Board award the Quotation in the amount of $8,305.00 as $ubmitted by the Ideal Consolidated, Inc., on August 5, 1991, for the above referred to project. Mr. Littrell indicated that the other Quotation was received from Herrman and Goetz at $9,360.00 with a voluntary deduct alternate of $780.00. Mr. Littrell also submitted to the Board the appropriate Construction Contract indicating the Contract amount of $8,305.00. Therefore, Mrs. DeClercq made a motion that the recommendation be «ccepted and the Quotation be awarded to Ideal Consolidated and that the appropriate Construction Contract be approved and executed. Mr. Leszczynski seconded the motion which carried. REJECT QUOTATION - CLEANING AND DISPOSAL OF PIT WASTES - TORRINGTON WEST FACILITY In a letter to the Board, Ms. Pamela C. Meyer, Program Manager, Urban Enterprise Association, 1200 County -City Building, South Bend, Indiana, advised that she has reviewed the one (1) 1] L 1 57 REGULAR MEETING AUGUST 12, 1991 Quotation received on July 22, 1991, for the above referred to project and recommends at this time that ,the Beard reject the Quotation as it is in excess of their budget for this project. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the Quotation be rejected. Mr. Leszczynski seconded the motion which carried. APPROVE CHANGE ORDER - MISHAWAKA/LOGAN STREET SIGNALIZATION PROJECT Mr. Leszczynski advised that the Engineering Department and Trans Tech Electric have submitted to the Board an Indiana Department of Highways Change Order in regards to the Mishawaka Avenue/Logan Street signalization project indicating an increase of $6,645,05. Mrs. DeClercq made a motion that the Change Order be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - STUDEBAKER CORRIDOR RESIDENTIAL DEMOLITION PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on July 3, 1991, to Bradberry Brothers, Inc., 20061 Dice Street, South Bend, Indiana, in the amount of $84,100.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: -'TO CLOSE THE 900 BLOCK OF SOUTH 36TH STREET FOR BLOCK PARTY - AUGUST 31, 1991 In a letter to the Board, Ms. Lisa Greco, 937 South 36th Street, South Bend, Indiana, requested that the 900 block of South 36th Street be closed for the neighborhood 4th Somewhat Annual Hog Roast and Block party on Saturday, August 31, 1991 from 10:30 a.m. to 9:00 p.m. - TO CLOSE BELMONT, FROM EDDY STREET TO SUNNYSIDE AVENUE. FOR BLOCK PARTY - AUGUST 31, 1991 Ms. Kay Parker and Ms. Laure Brunson, 1206 Belmont Avenue, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that the 1100-1300 block of Belmont Avenue, from Eddy Street to Sunnyside Avenue, be closed on Saturday, August 31, 1991 from 2:00 p.m. to 9:00 p.m. for a block party. - OF A.B.A.T.E. OF INDIANA TO CONDUCT MOTORCYCLE RIDE THROUGH CITY OF SOUTH BEND - SEPTEMBER 1, 1991 In a letter to the Board, Mr. Alien Gould, Director, Region I, A.B.A.T.E., of Indiana, 16434 County Road 8, Bristol, Indiana, advised that on Sunday, September 1, 1991, A.B.A.T.E., of Indiana, Region I, will be sponsoring a benefit motorcycle ride for Muscular Dystrophy. Each participant pledges a minimum of $20-00 to ride. All of the proceeds collected from this event are donated to the Muscular Dystrophy Association. At this time, they are requesting the assistance of the City for both permission to bring the ride through the City as in 1990 and for traffic control. The ride will begin at the Crumstown Conservation 25 REGULAR MEETING AUGUST 12, 1991 Club at 12:00 noon. Submitted with the request was a route of the ride and the intersections that will be in need of traffic control. - OF KIDS' KINGDOM TO CLOSE WALL STREET, FROM GREENLAWN TO WEST OF THE POTAWATOMI PARK DRIVE, DURING CONSTRUCTION - SEPTEMBER 11-15, 1991 Mr. John H. Boruff, General Coordinator, Kids' Kingdom, Potawatomi Creative Playground Project, Inc., 120 West LaSalle Avenue, Suite 500, South Bend, Indiana, advised that the construction of Kids' Kingdom multi -level wooden playground is scheduled for September 11-15, 1991 in Potawatomi Park. It has been determined that it would be to the advantage of the construction process to temporarily close Wall Street from Greenlawn to just west of the Potawatomi Park drive that runs through Potawatomi Park in the vicinity of the zoo. In essence, through traffic through the Park will be on the north park drive but not on the noted segment of Wall Street. APPROVE REQUEST OF WOODCOX BUILDING CONTRACTOR, INC. TO OCCUPY THE E/W ALLEY DIRECTLY SOUTH OF 702 NORTH MICHIGAN STREET FOR A PERIOD OF FOUR (4) TO SIX (6) MONTHS Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on July 29, 1991, and approval is - recommended. Therefore, Mrs. DeClercq made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. FILING OF RECOMMENDATION - REQUEST OF TO INSTALL TWO (2) AWNINGS AT 1603 SOUTH MAIN STREET Mr. Leszczynski advised that the above referred to request, which was submitted to the Board on July 22, 1991, was reviewed by the necessary City departments and bureaus. At this time the Engineering Department advises that the canopies to be installed will not encroach into the public right-of-way and therefore no action by the Board of Public Works is necessary. For the record, Mr. Leszczynski made a motion that the recommendation be accepted for filing. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF IUSB TO CLOSE NORTHSIDE BOULEVARD, BETWEEN VETERAN'S MEMORIAL PARK AND 20TH STREET IN CONJUNCTION WITH 25TH ANNIVERSARY FESTIVITIES - AUGUST 30, 1991 On August 5, 1991, the Board received a request from IUSB to -close Northside Boulevard, between Veteran's Memorial Park and 20th Street, in conjunction with the University's 25th Anniversary festivities and the request was referred to the necessary City departments and bureaus for review and recommendation. At this time, the Board has been advised that approval is recommended. Therefore, Mrs. DeClercq made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following five (5) traffic control devices were approved: 1. REMOVAL OF: Yield Sign REVISED TO: Stop Sign LOCATION: Jacob and Wayne 1 1 259 [1 r L REGULAR MEETING 2. NEW INSTALLATION: LOCATION: REMARKS: AUGUST 12, 1991 1 Hour Parking 6 a.m. to 6 p.m. 916 East Wayne Street Business Turnover 3. REMOVAL OF: Yield Sign REVISED TO: Stop Sign LOCATION: Sunnyside and Wall REMARKS: Request of Neighborhood Association via Councilman Loretta Duda 4. NEW INSTALLATION: Handicap Parking Sign LOCATION: 406 East Broadway REMARKS: Request of Mr. Aaron Wade 5. REMOVAL OF: 1 Hour Parking 6 a.m. to 6 p.m. LOCATION: 2502 South Michigan Street REMARKS: Business at this location is out of business - signs no longer needed APPROVE RELEASE OF EXCAVATION BOND Mr. Leszczynski stated that the Engineering Department has 'recommended that the Excavation Bond for Woodruff & Sons, Inc. be released effective August 12, 1991. Mrs. DeClercq made a motion that the recommendation be approved. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Certificate of Insurance for Universal Painting Company, Inc., 1319 South Lafayette, Box 4141, South Bend, Indiana, was accepted and filed. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 919483 through Claim Docket No. 919533 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report as submitted was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski seconded by Mrs. DeClercq and carried, the meeting was adjourned at 9:47 a.m. AT T: Sandra M. Parmerlee, Clerk E. Leszcz -ed`� CZ Patricia E. DeClercq 1 LAAherine rey