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HomeMy WebLinkAbout08/05/91 Board of Public Works MinutesREGULAR MEETING AUGUST 5, 1991 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, August 5, 1991, by Board President John E. Leszczynski. Also present were Board members Patricia E. DeClercq and Katherine Humphreys as well as Board Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on July 29, 1991, were approved. OPENING OF BIDS - MICHIGAN STREET CURB AND BRICK RESTORATION PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It is noted that the Engineer's Estimate for this project is $101,000.00. The following bids were opened and publicly read: KANKAKEE VALLEY CONSTRUCTION COMPANY. INC. P.O. Box 1471 LaPorte, Indiana 46350 Bid was signed by Mr. James B. Nelson, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $193,770.00 Alternate 1: Block B + Block C: $98,000.00 L.L. GEANS & SONS, INC. 56535 Magnetic Drive Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky R. Geans, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $129,744.08 Alternate 1: Block B + Block C: $65,152.33 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette, Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $157,198.37 Alternate 1: Block B + Block C: $81,582.90 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Engineering Department, Ken Herceg and Associates and the Department of Economic Development for review and recommendation. OPENING OF BIDS - CAR WASHES FOR CITY VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of REGULAR MEETING AUGUST 5, 1991 publication of Notice in the South Tri-County News which were found to bids were opened and publicly read: Bend Tribune and the be sufficient. The following DON'S GAS & CAR WASH 1836 South Michigan Street South Bend, Indiana 46613 Bid was signed by Ms. Sharon K. Zwierzynski, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $160.00 was submitted. BID: Wet Wash Only, 1-100 units per month: $2.99 each Wet Wash Only, 100 or more units per month: $2.99 each HI -SPEED AUTO WASH 609 East LaSalle South Bend, Indiana 46617 Bid was signed by Mr. Nate Cossman, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $600.00 was submitted. BID: Full Service Car Wash, 0-100 units per month: $5.75 each Full Service Car Wash, 100 or more units per month: $5.50 each Wet Wash Only, 1-100 units per month: $3.25 each Wet Wash Only, 100 or more units per month: $3.00 each Jeeps: $6.50 each Motorcycles: $5.50 each Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF QUOTATIONS - WAYNE STREET/ST. JOSEPH STREET PARKING GARAGE - AIR CONDITIONING INSTALLATION This was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: IDEAL CONSOLIDATED, INC. 806 West Sample Street South Bend, Indiana 46601 Quotation was submitted by Mr. Darrell L. Graf. QUOTATION: $8,305.00 HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was ,submitted by Mr. Larry J. Cripe. QUOTATION: $9,360.00 Voluntary Alternate - To use janitrol cooling package in place of Comfort Air - Deduct $780.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above Quotation was referred to the Engineering Department and the Department of Economic Development for review and recommendation. REGULAR MEETING AUGUST 5, 1991 ADOPT RESOLUTION NO. 32-1991 - SALE OF CITY -OWNED PROPERTY - 1614 SCOTT STREET Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys And carried, the following Resolution No. 32-1991 for the sale of City -owned property was adopted: BOARD OF PUBLIC WORKS RESOLUTION NO. 32-1991 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that a certain parcel of real estate now owned by the City of South Bend is not necessary to the public use and is not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that the property described below has an assessed valuation of less than $2,000.00, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of the parcel, and that the highest and best use of the parcel is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcel of real estate pursuant to State statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcel of real estate owned by the City contained in the following list is not necessary to the public use, is not set aside by State or City laws for public purposes, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of said parcel and the highest and best use of said parcel is sale to an abutting landowner: ADDRESS DEED NO_ 1614 SCOTT STREET 1043 ADOPTED this 5th day of August, 1991. BOARD OF PUBLIC WORKS s/John E. Leszczynski :/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT - INDIANA DEPARTMENT OF TRANSPORTATION - CORBY BOULEVARD FROM NILES TO TWYCKENHAM Mr. Leszczynski advised that Mr. R.E. Wheeler, Area Engineer, Division of Local Assistance, Indiana Department of REGULAR MEETING AUGUST 5, 1991 Transportation, 100 North Senate Avenue, Room 1101, Indianapolis, Indiana, has submitted to the Board a State -Local Public Agency Agreement - Construction and Project Management for Federal Aids Project, between the State of Indiana, Department of 'Transportation and the City of South Bend in regards to the reconstruction of Corby Boulevard, from Niles Avenue to Twyckenham Drive in the City of South Bend. Upon a motion made by Ms. Humphreys, seconded by Mrs.'DeClercq and carried, the Agreement was approved and executed. ACCEPT AND APPROVE CONTRACT ASSIGNMENT AND CONSENT LETTER - SPRINGSTED FINANCIAL SERVICES Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board a Contract Assignment and Consent Letter which transfers the contractual relationship, for arbitrage rebate monitoring services, between the City of .South Bend and Springsted, Inc., to Evensen Dodge, Inc., 135 North Pennsylvania Street, Suite 2015, Indianapolis, Indiana. It is noted that Springsted, Inc., has recently transferred certain assets utilized in the conduct of its business in the state of Indiana to Evensen Dodge, Inc., a Minneapolis based, national public finance advisory firm and all staff members of Springsted's Indianapolis office have accepted employment with Evensen Dodge. Ms. Humphreys made a motion that the Contract Assignment and Consent Letter be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - STUDEBAKER CORRIDOR - ASBESTOS ABATEMENT Mr. Leszczynski advised that in accordance with the bid awarded on July 3, 1991, to Specialty Systems of Illinois, South Bend Division, 1408 Elwood Avenue, South Bend, Indiana, in the amount of $41,214.00, for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - ASBESTOS ABATEMENT - 1238 1242-1248, 1301, 1303-1305 & 1331 W. WASHINGTON Mr. Leszczynski advised that in accordance with the bid awarded on July 15, 1991, to Asbestos Services, Inc., 9028 Hills Road, P.O. Box 141, Baroda, MI, in the amount of $38,565.20 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. AWARD BID - POLYMER - DIVISION OF ENVIRONMENTAL SERVICES In a letter to the Board, Mr. Karl R. Kopec, Manager of Operations, Division of Environmental Services, advised that he has reviewed the six (6) bids received on July 22, 1991, to supply polymer to the South Bend Wastewater Treatment Plant and recommends at this time that the bid be awarded to Allied Colloids, Inc., at $1.90 per pound delivered. Mr. Kopec stated that the product to be supplied by Allied Colloids, Percol 787, is the most cost effective in their application. The bid price of $1.90 per pound of polymer multiplied by the trial dosage rate of 6.12 pounds of polymer per dry ton of solids, equals an operating cost of $11.85 per dry ton. This was the lowest cost among the six (6) bidders. REGULAR MEETING AUGUST 5, 1991 Therefore, Mrs. DeClercq made a accepted and the bid of Allied Leszczynski seconded the motion motion that the recommendation be Colloids be awarded. Mr. which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following requests were referred to the. appropriate City departments and bureaus for review and recommendation: �- OF MEMORIAL HOSPITAL TO CONDUCT BIATHALON RACE - SEPTEMBER 14, 1991 Mr. Philip A. Newbold, President and Chief Executive Officer, Memorial Hospital of South Bend, 615 North Michigan Street, South Bend, Indiana, advised that Memorial Hospital and Health System is interested in holding a biathalon race on Saturday, September 14, 1991. Mr. Newbold noted that a biathalon is a race involving both running as well as biking. The proposed distances are a 3.1 mile run (5K) followed by a 18.6 mile bike (30K) followed by the same 3.1 mile run (5K). Memorial has had two (2) previous biathalon races held on Roosevelt Road in Greene Township. They would like to move the biathalon race closer to the downtown area to increase visability and participation as well as continue to use their event as a fund raiser for their Children's HealthStart Clinic. All proceeds for this event go to support the Children's HealthStart Clinic. The race will be held on Saturday, September 14, 1991, beginning at 8:00 a.m. from the parking lot adjacent to the Knights of Columbus hall located at 813 North Michigan Street. Submitted with the request were the proposed routes for both the running as well as the biking events. Memorial will provide an additional number of volunteers. The biking portion of the race should be completed by 10:00 a.m. and the final run and race completed by 11z00 a.m. Approximately three hundred (300) participants will take part in this event. r OF ST. JOSEPH HIGH SCHOOL TO CONDUCT WALK-A-THON - SEPTEMBER 22, 1991 Dr. Donald Holder, Principal, Saint .Joseph High School, 1441 North Michigan Street, South Bend, Indiana, requested permission to conduct a Walk-A-Thon on Sunday, September 22, 1991 at 1:00 p.m. The event is sponsored by the Saint Joseph's High School to raise funds for the benefit of the school's co -curricular activities. The participants will be Saint Joseph's High School students, parents, alumni, administrators and School Board. Eight hundred (800) individuals are expected to participate. Dr. Holder submitted with the request the proposed route for this event. OF IUSB TO CLOSE NORTHSIDE BOULEVARD, FROM VETERAN'S MEMORIAL PARK TO 20TH STREET, IN CONJUNCTION WITH 25TH ANNIVERSARY CELEBRATION - AUGUST 30, 1991 Ms. Mikki Dobski, Director, Office oflCommunity Affairs, advised the Board that in honor of their twenty-fifth anniversary IUSB has requested permission for a fireworks show on August 30, 1991. They will be utilizing Redden's property across the river from Northside Hall and have received permission from the owners for the event. The Fire Department has given them preliminary information on code requirements. REGULAR MEETING AUGUST 5, 1991 At this time, IUSB is formally asking for permission to close Northside Boulevard, between Veteran's Memorial Park and 20th Street from 7:30 p.m. - 9:00 p.m. APPROVE REQUEST TO ADVERTISE FOR THE SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twelve (12) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of August 19, 1991, was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR ASBESTOS ABATEMENT AND DEMOLITION - COLFAX THEATRE In a letter to the Board, Ms. Cleo Hickey, Downtown Project Manager, Department of Economic Development, requested that the Board advertise for the receipt of bids for asbestos abatement and demolition of the Colfax Theatre. Board Attorney Jenny Pitts Manier informed members of the Board that the specifications for the asbestos abatement have been reviewed and this project is ready to be bid. However, Ms. Manier noted that the specifications for the demolition have not been reviewed by all appropriate departments at this time. Therefore, Mrs. DeClercq made a motion that the request be approved subject to the specifications being reviewed prior to bid advertisement. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO CONDUCT UNITY WALK - OCTOBER 20, 1991 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on July 22, 1991, and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE RELEASE OF CONTRACTORS BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the Contractors Bonds for the following be released: 1. Electro Transfer Systems, Inc. Effective 6-24-92 1916 South Main street South Bend, Indiana 46635 2. I.O. Pfeiffer & Sons, Inc. Effective 8-5-91 502 North Bowen Bremen, Indiana 46500 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the Bonds released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that -thirty-two (32) miscellaneous and three (3) City owned/ REGULAR MEETING AUGUST 5,. 1992. 1 miscellaneous properties were cleaned from July 22, 1991 to July 24, 1991. Mrs. DeClercq made a motion that the lists as submitted be filed. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana submitted three (3) lists containing two hundred nine (209) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket Nos. 918917-918977 and 918981-919353 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the meeting was adjourned at 9:50 a.m. ATTES Sandra M. Parmerlee, Clerk 02T�4�' J n E. Leszczy i Patricia E. DeClercq IF Katherine Humphreys