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Home My WebLink AboutChange Order-PCA - WWTP Primary Clarifier Rehab & Equip Upgrades - L.D.Docsa1316 CouNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND- INDIANA46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Mr. Scott DeVoll L. D. Docsa Associates, Inc. 300 South 81h Street Kalamazoo, MI 49009 PHONE 574/235-9251 FAx 574/235-9171 RE: Change Order No. 7 (Final)/Project Completion Affidavit — Wastewater Treatment Plant Primary Clarifier Rehabilitation and Equipment Upgrades- Project No. 111-071 Dear Mr. DeVoll: The Board of Public Works, at its meeting held on September 13, 2016, approved the Final Change Order for this project, for a decrease of $40,000.00. The new Contract sum is $5,110,540.51. In addition, the Project Completion Affidavit for this project was approved in the amount of $5,110,540.51. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT DAVID P. RELOs ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO. SUBJECT OF CHANGE ORDER: Al items completed substantially as See attached Comparison of Estima 9/02/2016 VWVTP Primary Clarifier Rehabilitation and Equipment Upgrades 10/24/2015 and The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR q 'ractor Signature Scott DeVoll, Vice President Printed Name and Title L.D. Docsa Associates, Inc. Company name 300 South 8th Street Address Kalamazoo Michigan 49009 City, State, Zip ❑ Increased ® Decreased $ 5,043,270.00 $ 107,270.51 $ 5,150,540.51 $ 40,000.00 $ 5,110,540.51 -0.79 % 1.33 % '9"'e61N•=Poaw�o�� ' a9•/Z Zo�G !/Construction Manager CITY OF SOUTH BEND BOARD OF PUBLIC W RK$ Approved Date: �( a/•i� Iti - ) L , ~ Gary A. Gilot�deYlt David PRelos, Member James A. Mueller, MeInber Elizabeth A. Maradik, Member V l�� Therese J. Dorau, a er CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT PROJECT NAME PROJECT NO. CONTRACT SIGNED PROJECT DESCRIPTION Wastewater Treatment Plant 111-071 FINAL $5,110,540.51 COST 12/20/2012 MAINTENANCE AGREEMENT ENDS Rehabilitate eight Primary Clarifier Tanks, chain and flight mechanisms, process piping, SCADA automation, Hydrogritter, fire alarm, handrail. WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. Exec ted this day of Sept 20 16 —� L.D. Docsa Associates, Inc. Sig ure Company Name Scott neVoll, Vice President 300 South 8th Street Printed Name Company Address Kalamazoo, Michigan 49009 City/State/Zip WITNESS Before me, the undersigned Notary Public in and for said country and state, personally appeared S Go fi be V011 and acknowledged his/her signature to the above Project Completion Affidavit on the GG / day off Se.201. (,, Wtary Signature My Commission Expires a2 ' q/ "ao t--In V) .yl/l.ac.Co rd Printed Name County of Residence Ka I a ma zo o If the Contractor is a corporation, the following certificate will be executed. I, ,e •I. e , certify that I am Secretary of the Corporation executing this release; that S r rlPt 'ke.un /I who signed this release on behalf of the contractor was then U : r <. P � e�' 'I-& ( of said Corporation; that said release was duly signed for and on behalf of said Corporation by Authority of its governing body, and is within the scope of corporate powers: Secr tary's Signature Les Lc_ G C 4— Printed Name Corporate Seal DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. iJ 44G ^ 44 Date: Construction Manager BOARD OF PUBLIC ORKS APPROVAL Date: 1( R-2 0 � ( 1= k ✓`Ltd - Gary A. Gilot, President David P. Relos, Wember James A. Mueller, Member Elizabeth A. Maradik, Member Therese J. Dunaj Member a M. Martin, Clerk INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Michael Schmidt or current Board of Public Works Attorney FROM: Al Greek Jacob M. Klosinski SUBJECT: Agenda Request Form — Change Order No. 7 Final; Project Completion Affidavit Project No. 111-071 Wastewater Treatment Plant Primary Clarifier Rehabilitation and Equipment Upgrades DATE: September 2, 2016 The Division of Utilities is submitting Change Order No. 7 and the Project Completion Affidavit for Project No. 111-071 Primary Clarifier Rehabilitation and Equipment Upgrades for review and approval. Change Order No. 7 includes the following items: • Deductive Backcharge for Primary Clarifier Tank 5 ($40,000) Total Net Change ($40,000) This change order captures the adjustments to the contract price for delays associated with Primary Clarifier Tank 5 construction dating back to 2013-2014. The Contractor has completed all construction. The Division of Utilities recommends that the Board accepts the deductive backcharge amount (resulting in a deduction to the final project cost). The Project Completion Affidavit is also submitted for the Board of Public Works approval. This project is Division of Environmental Services account number 642-0630-415-43-66 (Wastewater Capital Fund, Project Code 13T001). If there are any questions regarding the Agenda Request, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 09/02/2016 Name Jacob M. Klosinski Department Utilities - Wastewater BPW Date 09/13/2016 Phone Extension (574) 235-9496 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Carol Kurzhal 1`" [\ L"C ^NNIV Iicuc nci 11 I ypv — rxyqu1ruu /u/ H❑ ouomissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ® C/O & PCA No. 007 ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control n Other: Company or Vendor Name L.D. Docsa Associates Inc. New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name WWTP - Primary Clarifier Rehabilitation & Equipment Upgrades Project Number 111-071 Funding Source Wastewater Capital and 2012 Sewer Bond Account No. 642-0630-415-43-66 (Canitan 661-nF10-d1 s_d*:)_na rco,.,o� R r� Amount $ 5,110,540.51 Terms of Contract Purpose/Description Amount of Proiect Closeout Documents ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verifv. Iran, etc Increase $ Decrease $ Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ® ❑ ® ❑ -0.79% $ 5,110,540.51 1.33% Dispersal After Approval Al Greek, Director of Utilities Jacob M. Klosinski- Assistant Citv Fnninper Carol Kurzhal, Director of Financial Services, Environmental Services