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HomeMy WebLinkAbout07/29/91 Board of Public Works MinutesREGULAR MEETING JULY 29, 1991 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, July 29, 1991, by Board President John E. Leszczynski. Also present was Board member Katherine Humphreys and Board Attorney Jenny Pitts Manier. Board Member Patricia E. DeClercq was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on -July 22, 1991 were approved. ADOPT RESOLUTION NO. 31-1991 - TRANSFER OF REAL PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY, INDIANA, INC. Board Attorney Jenny Pitts Manier and Ms. Hedy Robinson, Department of Economic Development, advised that this Resolution conveys to Habitat two (2) vacant parcels of property located at the northeast corner of Bronson and Columbia for use by Habitat for construction of housing. -Therefore, Ms. Humphreys made a motion that the appropriate Resolution which has been prepared be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution No. 31-1991 was adopted: RESOLUTION NO. 31-1991 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND APPROVING THE TRANSFER OF REAL PROPERTY FROM THE CITY OF SOUTH BEND TO HABITAT FOR HUMANITY OF ST.,JOSEPH COUNTY, INDIANA, INC. WHEREAS, the City of South Bend owns the following described real property situated in St. Joseph County, Indiana: A parcel of land in the Southwest Quarter of Section 12, Township 37 North, Range 2 East, City of South Bend, Portage Township, -St. Joseph County, Indiana, being Lots 6 and 7 of Birdsell Mfg. Co. Subdivision as recorded in Book 1, Page 48 at the St. Joseph County Recorder's office in South Bend, Indiana and described as follows: COMMENCING at an iron on the Northwest corner of Lot 9 in Birdsell Mfg. Co.'s Subdivision and also being on the East right-of-way line of Columbia Street; thence South 0000010511 West (bearing assumed), 87.00 feet -along said East right-of-way line to the Point of Beginning; thence North 880211171' East, 134.70 feet to the West right-of-way line of a 10.00 foot alley; thence South 0000010511 West, 101.00 feet along said West right-of-way line; thence South 88121'1711 West, 134.70 feet to the East right-of-way line of Columbia Street; thence North 0000010511 East 101.00 feet along said East right-of-way line to the Point of Beginning, and containing 0.3123 acres, more or less, and is subject to all easements, restrictions and or covenants of record, more commonly known as 624-630 South Columbia, South Bend; and WHEREAS, said real property was transferred to the Board of Public Works of the City of South Bend pursuant to Resolution 991 adopted April 26, 1991, by the south Bend Redevelopment Commission; and 11 REGULAR MEETING JULY 29, 1991 WHEREAS, said real property was accepted by the Board of Public Works of the City of South Bend pursuant to Resolution 17-1991 adopted on April 29, 1991; and WHEREAS, Resolution 991 of the South Bend Redevelopment Commission and Resolution 17-1991 of the Board of Public Works of the City of South Bond misidentified the common address of said real property as 622 South Columbia, rather than 624-630 South Columbia, which inaccuracy the Board of Public Works is desireous of correcting hereby; and WHEREAS, the City of South Bend has been informed of a need by the Habitat for Humanity of St. Joseph County, Indiana, Inc. for said property in order to construct housing for low-income families on the site of said real property; and WHEREAS, legal counsel for the City of South Bend have examined the Articles of Incorporation of said Habitat for Humanity of St, Joseph County, Indiana, Inc. and have found that the purpose of said corporation is to provide dwelling accommodations and social services for low-income families where no adequate housing exists for them, and further, that said corporation has qualified as a charitable organization exempt from federal taxation under the terms of the Internal Revenue Code Section 501(c)(3) as well as not -for -profit status by the State of Indiana Department of Revenue; and WHEREAS, pursuant to I.C. 36-1-11-1(a)(7), the City of South Bend may transfer property to an Indiana not -for -profit corporation without recourse to the provisions of I.C. 36-1-11, which otherwise govern the disposition of public property; and WHEREAS, the Board of Public Works is satisfied that the transfer of this property to the Habitat for Humanity of St. Joseph County, Indiana, Inc. for the purpose of providing dwelling accommodations for low-income families is a sufficient public purpose to justify the transfer of said real property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. That the transfer of the following described real property by the City of South Bend, acting by and through its Board of Public Works to the Habitat for Humanity of St. Joseph County, Indiana, Inc.: A parcel of land in the Southwest Quarter of Section 12, Township 37 North, Range 2 East, City of South Bend, Portage Township, St. Joseph County, Indiana, being Lots 6 and 7 of Birdsell Mfg. Co. Subdivision as recorded in Book 1, Page 48 at the St. Joseph County Recorder's office in South Bend, Indiana and described as follows: COMMENCING at an iron on the Northwest corner of Lot 9 in Birdsell Mfg. Co.'s Subdivision and also being on the East right-of-way line of Columbia Street; thence South 00000105" West (bearing assumed), 87.00 feet along said East right-of-way line to the Point of Beginning; thence North 88021'17" East, 134.70 feet to the West right-of-way line of a 10.00 foot alley; thence South 00000105" West, 101.00 feet along said West right-of-way line; thence South 88021117" West, 134.70 feet to the East right-of-way line of Columbia Street; thence North 00000105" East 101.00 feet along said East right-of-way line to the Point of Beginning, and containing 0.3123 acres, more or less, and is subject to all easements, restrictions and or covenants of record, more commonly known as 624-630 South Columbia, South Bend, REGULAR MEETING JULY 29, 1991 for the sum of Ten Dollars ($10.00) and other good and valuable consideration, and by way of warranty deed from the City of South Bend, Indiana, shall be, and hereby is, approved. 2. That the transfer of the real property shall be effectuated by warranty deed executed by the Mayor of South Bend and attested to by the Clerk of the City of South Bend. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED this 29th day of July, 1991. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine Humphreys APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: ECONOMIC DEVELOPMENT & BUSINESS ASSISTANCE WEST WASHINGTON PUBLIC WORKS ACTIVITY The targeted goal for this project is to improve West Washington Street particularly in the 1200 and 1300 blocks with street, curb and sidewalk construction/reconstruction, street lights, alley improvements and sod and tree plantings. The total cost of this activity shall not exceed $100,000.00. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the above referred to Contract was approved and executed. APPROVE AGREEMENT FOR SERVICES OF HEARING OFFICER - HUMAN RIGHTS COMMISSION Ms. Cynthia Love -Bush, Executive Director, Human Rights Commission, advised that the Agreement which she submitted to the Board for approval is for the services of Mr. Bruce A. Jefferson, Attorney at Law, as a Hearing Officer for the Human Rights Commission. Mr. Jefferson will conduct Public Hearings for probable cause as well as recommending orders of his findings. The Agreement, for the period being August 1, 1991 to December 31, 1991, indicates that the Hearing Officer shall be compensated the amount of four hundred dollars ($400.00) per case assigned for Public Hearing. Ms. Humphreys made a motion that the Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. AWARD BID - THREE (3) TRANSPORT 40 TRACK MAGNETIC TAPE RECORDER/REPRODUCERS AND ONE (1) PORTABLE COMPANION In a Memorandum to the Board, Mr. Glenn Zubler, Director of Communication, advised that after reviewing the response of the two (2) bidding recorder vendors, he found that the Dictaphone 9403, 40 Channel triple deck recorder/reproducer and the 9400, 40 Channel reproducer are in total compliance with the bid specifications. In the specifications, under supplies and accessories, the City lists seven (7) items and the quantity of these items as "Shall be Provided." The total wholesale value of these items range between $9,500.00 and $10,000.00 and must be considered when selecting the recorder vendor. The Dictaphone Company included each of these items in their response for a total purchase price (including installation) of $43,390.00. 1 1 REGULAR MEETING JULY 29, 1991 Mr. Zubler further noted that Magnasync Company bid three (3) Dual Deck 40 Channel recorder/reproducters and one (1) single deck reproducer with no rerecorder and only listed three (3) of the supplies and accessories which are in the Specifications as "Stall be provided." These three (3) items address ten (10) cassette tapes, one (1) headphone $57.00 and one (1) foot control at 1296.25 and failed to include four (4) costly items on this list. Magnasync total on their equipment list is $65,651.85. Therefore, Mr. Zubler recommended Dictaphone as the most compliant with the specifications and the lowest total bid. Ms. Humphreys made a motion that the recommendation be accepted and the bid of Dictaphone, as outlined above, be approved and awarded. Mr. Leszczynski seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following requests were referred to the necessary bureaus and departments for review and recommendation: L OF HOPE RESCUE MISSION TO PLACE BICYCLE RACK ON THE PUBLIC RIGHT-OF-WAY AT 532 SOUTH MICHIGAN STREET In a letter to the Board, Mr. Richard L. Carlson, Administrative Assistant, Hope Rescue Mission, 532 South Michigan Street, south Bend, Indiana, advised that the Mission has clients that use bicycles for transportation, especially those that come for meals. As they do not have a secure place to park or store bicycles at this point, they inquired whether it would be possible to place a bicycle rack on the public sidewalk in front of the Mission at 532 South Michigan Street. OF WOODCOX BUILDING CONTRACTORS, INC. TO BLOCK EAST/WEST ALLEY DIRECTLY SOUTH OF 702 NORTH MICHIGAN STREET FOR A PERIOD OF SIX (6) MONTHS Mr. Kenneth J. Little, President, Woodcox Building Contractor, Inc., 51175 Prescott Avenue, South Bend, Indiana, advised that they are in the process of starting an addition for Radiology Services, located at 702 North Michigan Street and they are requesting permission to temporarily barricade the east/west alley, directly south of this property. construction shall be on -going for a period of four (4) to six (6) months and they will be generating standard Construction debris and virtually have no other area to store portable dumpsters. Additionally, they will need room to set Morgan scaffolding, which is larger than five (5) feet and barricading the alley would help assure the safety of construction employees. Mr. Little .stated that they have obtained permission from Memorial Hospital to set temporary barricades in the alley, leaving their exist open from the parking lot directly south of the alley. Mr. Little submitted with the request a map and diagram of the area referred to above. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF STATEMENTS OF QUALIFICATION - CONTROL, INFORMATION AND COMMUNICATION SYSTEM FACILITY PLAN - WASTEWATER TREATMENT PLANT In a letter to the Board, Mr. John J. Dillon, Director, Division of Environmental Services, requested permission to advertise for the receipt of Statements of Qualification for consulting and engineering services for a control, information and communication system Facility Plan. These Statements of Qualification would be obtained from professional engineering companies familiar with projects such as this. REGULAR MEETING JULY 29, 1991 Ms. Humphreys made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1218 KINYON STREET - REFERRED Ms. Jean Goheen, 1218 Kinyon Street, South Bend, Indiana, advised that she has congenital heart failure and emphysema and would like the parking space in front of her residence designated as a handicapped parking space. Therefore, Mr. Leszczynski made a motion that this request be forwarded to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. DENY REQUESTS TO PURCHASE CITY -OWNED PROPERTY: - 726 PENNSYLVANIA 705 WENGER Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the requests submitted to the Board on June 3, 1991 and June 17, 1991, to purchase the above referred to City -owned properties. In both instances, the Department of Economic Development has recommended that these properties not be sold as they are both in the southeast section of the City where the Department hopes to do some redevelopment in the future. Therefore, Ms. Humphreys made a motion that the recommendation of the Department of Economic Development be accepted and the requests be denied. Mr. Leszczynski seconded the motion which carried. APPROVE REQUESTS: TO CLOSE 900 BLOCK OF NORTH COLLEGE FOR BLOCK PARTY - AUGUST 11 1991 OF GRACE A.M.E. ZION CHURCH TO CLOSE VASSAR, FROM CLEVELAND TO BLAINE AND BLAINE, FROM CALIFORNIA TO VASSAR, IN CONJUNCTION WITH CHURCH FUND FAIR - AUGUST 3, 1991 - TO CLOSE HAWTHORNE DRIVE. FROM COLFAX TO WASHINGTON. FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 1.0, 1991 Mr. Leszczynski advised that the necessary City departments and bureaus have reviewed the above referred to requests and approval is recommended. It is noted that the request to close the 900 block of North College Street, South Bend, Indiana, was submitted by Ms. Jane Williams, 914 North College Street, South Bend, Indiana. The requests of the A.M.E. Zion Church and the request to close Hawthorne Drive, were submitted to the Board on July 22, 1991, for consideration. 'Therefore, Ms. Humphreys made a motion that the request to close -the 900 block of College Street be approved. Mr. Leszczynski seconded the motion which carried. Additionally, Mr. Leszczynski made a motion that the request of the A.M.E. Zion Church be approved. Ms. Humphreys seconded that motion which carried. Finally, Ms. Humphreys made a motion that the request to close Hawthorne Drive, from Colfax to Washington, for a neighborhood block party be approved. Mr. Leszczynski seconded the motion which carried. APPROVE EXCAVATION BOND Mr. Leszczynski indicated that the Engineering Department has recommended that the Bond of Excavation for Keller Excavating, REGULAR MEETING 7ULY 29, 1991 Inc., be approved effective July 29, 1991. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be approved. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the following one (1) traffic control device was approved: 1, NEW INSTALLATION: No Parking 12:00 noon to 7:00 p.m. on August 16, 1991 LOCATION: On Jefferson Boulevard and Lafayette Boulevard around the County -City Building REMARKS: For Health Department Measles Clinic. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the Board is in receipt of a Sidewalk Sale Permit application from the following: NAME: MS. SHOPPE ADDRESS: 106 Wayne Street DATES: August 1-2-3, 1991 BY: Geneva Foulks Mr. Leszczynski noted that the required Indemnification and Hold Harmless Agreement was completed and attached to the application. Therefore, Mr. Leszczynski made a motion that the application be approved. Ms. Humphreys seconded the motion which carried. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE REMOVAL Mr. Leszczynski advised that the following one (1) Rubbish and Garbage Removal license application has been received: 1, Powell Highsmith a806 Linden Avenue South Bend, Indiana It was noted that an inspection of the truck to be used was conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that fifty-seven (57) miscellaneous and twenty-one (21) City owned/miscellaneous properties were cleaned from July 15, 1991 to July 18, 1991. Mr. Leszczynski made a motion that the list as submitted be filed. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket Nos. 8619, 8620, 8901 and 8902 as well as 8930 through 9171 and recommended approval. Ms. Humphreys made a motion that the claims be approved and the reports filed. Mr. Leszczynski seconded the motion which carried. na REGULAR MEETING JULY 29, 1991 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski seconded by Ms. Humphreys and carried, the meeting was adjourned at 9:44 a.m. VAL I � IAL�_ r tohn7�1 E.Leszczys� if /� �2� — Patricia E. DeClercq i r- rine "hrey ATTEST: MSandra M—"LL'/ . Parmerlee, Clerk 1 1 C