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HomeMy WebLinkAboutChange Order-PCA - Indiana Earth - Demo of V & A Houses1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Mr. Mark Osler Indiana Earth, Inc. 10343 McKinley Hwy Osceola, IN 46561 PHONE 5741235-9251 FAX 574/235-9171 RE: Change Order No. 4 (Final)/Project Completion Affidavit - Demolition of Vacant and Abandoned Houses, Phase VII, Division A - Project No. 115-117 Dear Mr. Osler: The Board of Public Works, at its meeting held on September 13, 2016, approved the Final Change Order for this project, for a decrease of $4,500.00. The new Contract sum is $186,898.00. In addition, the Project Completion Affidavit for this project was approved in the amount of $186,898.00. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT DAVID P. RELOs ELIZABETH A. MARADIK TAMES A. MUELLER THERESE J. DORAU CITY OF SOUTH BEND, INDIANA SOUTH g' . DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: 6/8/2016 PROJECT NO: 115-117 Demolition of Vacant and Abandoned Houses, Phase VII Division PROJECT NAME: A CONTRACT DATE: 11/27/2015 CHANGE ORDER NO: 4 (Final) SUBJECT OF CHANGE ORDER: PCR #6-Liquidated Damages All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 195,650.00 Net change by previously authorized change orders $ -4,252.00 The contract sum prior to this change order $ 191,398.00 By this Change Order, the project amount is Increased X] Decreased $ 4,500.00 The new contract sum including this change order $ 186,898.00 This Change Order represents a total change of -2.35 % Total change for entire project -4.47 % Original contracted completion date/time 4/30/2016 Extension of date/time by previous change orders Date/time extension by this change order New completion date/time Printed Name and Title Indiana Earth, Inc. Company Name 10343 McKinley Hwy Address Osceola, IN 46561 City, State, Zip 0 days 9 days 5/9/2016 RECOMMENDED FOR APPROVAL CONSTI�5CTION MANAGER CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: '?(3 Gary A. Gi ot, President id P. RelorM6mber James A. Mueller, Member Change Order Addendum Demolition of Vacant & Abandoned Houses Ph. VII Division A Project No. 115-117 OWNER: City of South Bend ENGINEER: Abonmarche Consultants, Inc. Daryl Knip, P.E. Professional Engineer No. PE19900163 CONTRACTOR: Indiana Earth, Inc. PROJECT: Demolition of Vacant & Abandoned Houses, Phase VII Div. A Project No. 115-117 SUBJECT: Clarifications and Revisions to Contract Documents ISSUE DATE: August 19, 2016 This Change Order to the Contract document shall supplement, amend, and shall become a part of, and be incorporated as an Addendum to the Contract. The following is a summary and description of the revisions to the Contract by this Change Order: 1. Reduction in final project cost. The following sections of the Contract Documents are revised as a result of the above changes: XV. Liquidated Damages B. Additions.: Liquidated Damages of $4,500.00 for not meeting contract deadline. (9 days x $500.00 per day) END OF CHANGE ORDER NO. 1 Sheet 1 of 1 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT °_\'\ISC5 y PROJECT NAME Demolition of Vacant and Abandoned Houses, Phase VII Division A PROJECT NO 115-117 FINAL COST $186,898.00 CONTRACT SIGNED 11/27/2015 MAINTENANCE AGREEMENT ENDS PROJECT DESCRIPTION Demolition of Vacant and Abandoned Houses, Phase VI Division A WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standard a City outh Bend which were a part of the above Contract. Exe is of T-Lf Ly 201(, Indiana Earth, Inc. Company Name Signature 10343 McKinley Hwy mtq- %RI i Ifl � Company Address Printed Name ff Osceola, IN 46561 City, State, Zip WITNESSESS: �Nt1111ttttr� Before me, the nder gne Notary Public in and for say state, personally appeared nd acknowledged his/her s\gp ape Project Completion Affidavit on the r% day of v tr 201 SEAL = % Notary Signature f7pm ission Printed Name Couri(1f�' iS\`\ If the Contractor is a corporation, the following certificate will be executed. AA fi2,t 05lx7Z_ certify that I am Secretary of the Corporation executing this release; that e ,L .L o nP who signed this release on behalf of the contractor was then P77-eSi of said Corporation; that said release was duly signed for and on behalf of said Corpor ''r boutho i4p of sggerning body, aq is within the scope of corporate powers: .M�elL©�tx`�2, Sic, Printed Name DEPARTMENT OF PUBLIC WORKS APPROVAL Corporate Seal This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. Date: '7 • 2 S • 1 4 Construction ktager BOARD OF PUBLIC WORKS APPROVAL Date: T 51,?4E Gary A. Gilot, Frresident DWvid P. Relos, MgMber Elizabeth A Maradik, Member Therese J. ucvau,Member James A. Mueller, Member in a M. Martin, Clerk WAIVER OF LIEN 1. The undersigned labors, mechanics, materialmen, suppliers, contractors and/or subcontractors ("Undersigned") entered into an agreement ("Agreement") with the City of South Bend ("General Contractor") to furnish labor, services, materials, and/or specially fabricated materials, etc., for the construction, improvement or repair of _ House Demolitions Project 115- 117 Ph. 7 ("The Project") located in the City of South Bend County of St Joseph , State of Indiana . 2. In consideration of $ 67,860.95 and other good and valuable consideration, the receipt of which is hereby acknowledged, the Undersigned hereby waives and releases to the extent of such payment and in accordance with the terms contained in paragraph 3 below any mechanic's or materialman's lien or personal liability claims, public works claims and claims against any payment or performance bonds, or claim or right of such lien on the above -described premises and on improvements now or hereafter located thereon and which now exist or might otherwise arise because of labor, services. Or materials famished or to be famished by the Undersigned pursuant to the Agreement, 3. This lien waiver is a partial or final waiver and release of lien as provided below: (Check One) __ Partial release and waiver oflten X Full release and waiver of lien If this waiver of lien represents a partial waiver or release of lien, the amount of the unpaid balance due is 4. The Undersigned certifies that the materials and/or work covered by this application have been furnished in accordance with the contract documents, that all amounts have been paid by him for materials and/or work for which previous monies were paid, and the current payment shown herein is now due. 5. I have executed this waiver voluntarily and with full knowledge of my rights under the laws of the State of Indiana. The Undersigned is fully authorized to execute this document on behalf of the business so named. Given this 29th day of July , 2016. (Name & Title of Authorized Signer) STATE OF: Indiana COUNTY OF: St Joseph Signed and swom to before me by Mark Osler this 29th day of July 2 6. (NOTARYSEAL) Signature: .b Printed: Keith Stevens (Notary Public) My Commission Expires: 10/15/2023 County of Residence: Elkhart BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 08/19/16 Name Toy Villa /4 Department Engineering BPW Date 09/23/16 Phone Extension 5920 I Required Prior to Submittal to Board Legal ❑ Attorney Name Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ® C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of ❑ Increa ® Decree Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ® ❑ Required Information Indiana Earth, Inc. ❑ Yes ®No ❑ If Yes ❑ MBE ❑ WBE ❑ No ❑ Yes Name of Com Demolition of Vacant & Abanc 115-117 1060.460.39.82 VII — Approval of Change Order #4 & Completion Affidavit ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verifv. Iran. etc For Change Orders Z.3b% $ 186,898.00 4.47% Dispersal After Approval Beth Leonard, Liz Maradik, Judy Love Toy Villa