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Home My WebLink AboutChange Order No. 1 - Walsh & Kelly - Lafayette Falls Subdivision Pavement1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS Mr. Dustin Hilary Walsh & Kelly, Inc. 24358 State Road 23 South Bend, IN 46614 RE: Change Order No. 1 Project No. 115-086 Dear Mr. Hilary: September 13, 2016 - Lafayette Falls Subdivision Pavement PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on September 13, 2016, approved the above referenced Change Order for an increase in the amount of $67,663,20 for a revised contract total of $260,698.20. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Nadia Correa, Engineering GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 0490ITHp ,4 CITY OF SOUTH BEND, INDIANA �(o DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER \' 1865 DATE: 8/16/2016 PROJECT NO: 115-086 PROJECT NAME: Lafayette Falls Subdivision Pavement CONTRACT DATE: 6/14/2016 CHANGE ORDER NO: 1 (Final) SUBJECT OF CHANGE ORDER: PCR #1-HMA Quantity Adjustment All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 193,035.00 Net change by previously authorized change orders $ 0.00 The contract sum prior to this change order $ 193,035.00 By this Change Order, the project amount is X� Increased Decreased $ 67,663.20 The new contract sum including this change order $ 260,698.20 This Change Order represents a total change of 35.05 % Total change for entire project 35.05 % Original contracted completion date/time 7/30/2016 Extension of date/time by previous change orders 0 days Date/time extension by this change order 0 days New completion date/time 7/30/2016 / CO , CTOR- RECOMMENDED FOR APPROVAL 5"il/�/ /04/4 / 7 ,✓fit Printed Name and Titl Walsh & Kelly Company Name 24358 State Road 23 Address South Bend, IN 46614 City, State, Zip CONSTRUCTION MANAGER CITY OF SOUTH BEND BOARD OF PUBLIC VYORKS Approved Date. q/3 Gary A. Gilot, President David P. Relos, Member 1-71 C WL Elizab th A Maradik, Member Therese J. Dotab—Member James A. Mueller, Member INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF STREETS TO: Linda M. Martin, Clerk Board of Public Works FROM: Nadia Correa, Engineer I SUBJECT: Project 115-086 Change Order Summary DATE: Sept 7, 2016 The Lafayette Falls Subdivision Pavement project is the aftermath of a developer bankruptcy. Due to this bankruptcy, residents of the City of South Bend were forced to live in a neighborhood with incomplete infrastructure. After securing funds pursuant to the bankrupt developer's bond, the City bid this project and eventually awarded to Walsh and Kelly. The Lafayette Falls Subdivision Pavement project had expected cost overruns on HMA pavement from the onset of the project. The construction manager, project manager, and contractor all met on site prior to any commencement of work on the project. The consultant and construction manager verified on S Morton Ct that certain depths of curb exposure were 2 Y4 inch, which was well over the estimated 1 '% inch used to determine bid quantities. All parties agreed that quantities would overrun on HMA pavement as it was necessary to meet city standards, however there was no pre -determined amount or estimate of the overrun nor did the parties physically verify overruns on other stretches of roads. The contractor provided the project manager with a schedule that set three consecutive week days July 26-28, 2016 for paving. On July 26, 2016 the contractor supplied the project manager with the pavement tickets for the first portion of the project. The project manager immediately entered these quantities into a spreadsheet for pay application purposes; at this point, quantities were within scope and raised no red flags. On July 28, 2016 the contractor supplied the project manager with the final pavement tickets of the project. The project manager then input the remainder of the pavement quantities into a spreadsheet and determined that the project had already ran over 35.05%. Due to the speedy nature of this project, this high overrun was unforeseen to the project manager until after the pavement had been completed. If you have any questions or concerns, please contact me at (574) 235-5796 or by email at ncorrea@southbendin.gov. Sincerely, Nadia Correa Page 1 of 2 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 9/6/2016 Department Name Nadia Correa Division/Bureau Engineering BPW Date 9/13/2016 Phone Extension 5796 Required Prior to Submittal to Board Legal ® Attorney Name: Michael Schmidt Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Public Works Purchasing ® George King Check the Appropriate Item Type — Required for All Submissions Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ® Change Order No. 1 ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ❑ Other: Required Information Company or Vendor Name Walsh & Kelly New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasina? MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description MBE U WBE No ❑ Yes M avette Falls Su 115-086 LRSA 251.0608.380.10.99 HMA pavement overrun L_J Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Required For Change Orders Only Amount of ® Increase $ 67663.20 ❑ Decrease $ Previous Amount $ 193035.00 Current Percent of Change: 35.05% New Amount $ 260698.20 Total Percent of Change: 35.05% Copy Original ❑ ❑ ❑ ❑ 7 ❑