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HomeMy WebLinkAbout07/22/91 Board of Public Works MinutesREGULAR MEETING JUL`I 22, 1991 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, July 22, 1991, by Board President John E. Leszczynski. Also present was Board member Patricia E. DeClercq and Chief Deputy City Attorney Thomas Bodnar. Board member Katherine Humphreys was not in attendance. AGENDA ITEM STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 - Underground Motor Fuel Storage Tanks, Removal of Old 'Tanks and Dispensing Equipment Installation, was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski 4nd carried, the minutes of the regular meeting of the Board held on July 15, 1991, were approved. OPENING OF QUOTATION - CLEANING AND DISPOSAL OF PIT WASTES - TORRINGTON WEST FACILITY This was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotation was opened and read: SAFETY & ENVIRONMENTAL RESOURCES, INC. 1122 Division Street P.O. Box 582 Mishawaka, Indiana 46544 Quotation was submitted by Mr. Dan Wilson, President. QUOTATION: $30,200.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Quotation was referred to the Urban Enterprise Association of South Bend for review and recommendation. In response to questions from the news media, Mr. Leszczynski advised that the Torrington building is owned by the UEZ and will be used as a small business incubator. However, before it can be utilized for that purpose and space can be rented out, there are a number of things they have to do including waste removal. Mr. Leszczynski noted that the UEZ and the Torrington company will pay for this clean-up and that no City funds will be utilized in this regard. OPENING OF BIDS - POLYMER This was the date set for receiving and opening of sealed bids for polymer to be utilized at the Wastewater Treatment Plant. -The following bids were opened and publicly read: STOCKHAUSEN, INC. 2408 Doyle Street Greensboro, North Carolina 27406 Bid was ,signed by Mr. Peter R. Wasmer, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10a) Bid Bond was submitted. BID: 30,000/lb./yr. Praestol 644BC $1.71/lb. Total: $51,300.00 Delivered FOB City of South Bend Wastewater Plant Lead time: Three (3) days after receipt of order. 34 REGULAR MEETING JULY 22, 1991 HEXAGON CHEMICAL COMPANY P.O. Box 23163 Louisville, Kentucky 40223 Bid was signed by Mr. Kiran K. Shah, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Check in the amount of $5,460.00 was submitted. BID: Hexafloc CDKM $1.82/lb. *$54,600.00 Del.: $98,280.00 *Note: Quantity/pricing based on blanket purchase order 30,000-54,000 pounds annual usage Delivery will be made within two (2) to three (3) working days after order is placed. HYCHEM, INC. 10014 North Dale Mabry Highway Tampa, Florida 33618 Bid was signed by Mr. J.T. McClelland, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: Hyperfloc CP 556 30,000 lbs. $1.65/lb. Total: $49,500.00 FOB: South Bend Wastewater Treatment Terms: Net thirty (30) days Delivery: Seven (7) to ten (10) days ARO Packaging: Fifty (50) lb. multiwalled paper thirty (30) bags per pallet. Plant bags, ALLIED COLLOIDS, INC. 2301 Wilroy Road P.O. Box 820 Suffolk, Virginia 23434 Bid was signed by Mr. Lee A. Haggas, National Sales Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Percol 787 $1.90/lb. Lead time: Three (3) to five (5) days ARO. All bids must be made F.O.B. the storage facilities at the South Bend Wastewater Treatment Plant and shall include any appropriate unloading charge. AXCHEM 317 Washington Street P.O. Box 292 Manistee, Michigan Bid was signed by Mr. Michael J. Ennis, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. 1 1 1 35` REGULAR MEETING JUL`.L 22, 1991 BID: Powdered Polymer Hyperfloc CP-911 $1.98/lb. FOB delivered seven (7) days from date of order. SECODYNE, INC. 3255 Goldner Avenue Detroit, Michigan 48210 Bid was signed by Mr. Steven Karakas, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: Cationic Polyacrylamide: Secodyne 695 .$1.72/lb. Estimated Annual cost (2,500 @ 12 - 30,000 lbs./year): .$51y600.00 Delivery to be made three (3) days ARO. Terms are net thirty (30) days. In response to a question from the news media concerning the use of polymer, Mr- Leszczynski and Mr. Tim Brill from the Wastewater Treatment Plant advised that this product will be used for dewatering. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Division of Wastewater for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM The following Community Development Contract and Addendum were presented to the Board for approval: HOUSING DEVELOPMENT CORPORATION HUMAN RESOURCE EQUITY FUND The targeted goal for this activity is to assist thirty (30) low and moderate income households in subsidized support services identified in individual case management evaluation. The total cost of this activity shall not exceed $35,000.00. ADDENDUM I LA -SALLE PARK DISTRICT COUNCIL LA SALLE-FILLMORE NEIGHBORHOOD CENTER Addendum I extends the contact term to September 30, 1991, increases the number of goals and adds $5,050.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Contract was approved. Additionally, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Addendum I, as outlined above, was approved and executed. APPROVE PUBLIC WORKS CONSTRUCTION CONTRACT - PAVEMENT REPAIR ON SOUTH IRONWOOD Mr. Leszczynski advised that in accordance with the Quotation awarded on July 8, 1991, to McIntyre - Jones Construction Company, Inc., 2526 West Sixth Street, Mishawaka, Indiana, in the amount of $7,495.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Performance Bond and Labor and Materials Payment Bond as submitted were filed. .2 36 `- REGULAR MEETING JULY 22, 1991 APPROVE PROJECT CHANGE ORDER NO. 1 (FINAL) - SIDEWALK AND CURB REPAIRS Mr. Leszczynski advised that Michiana Paving & Excavating, Inc., 705 East Beiger Street, Mishawaka, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $17,130.50 for a new Contract sum including this Change Order in the amount of $103,094.50. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) was approved and executed. REOUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq And carried, the following requests`were referred to the appropriate City departments and bureaus for review and recommendation: - OF SAINT JOSEPH'S MEDICAL CENTER TO CONDUCT 11TH ANNUAL SPORTSMED 5K RACE, 4K WALK, 1 MILE FUN RUN, WHEELCHAIR RACE AND 10K RACE - OCTOBER 6, 1991 In a letter to the Board, Mr. Rod Donigan, Director, Sportsmed 10K Weekend and Ms. Nancy Dressen, Race Director, Saint Joseph's Medical Center, 801 East LaSalle, P.O. Box 1935, South Bend, Indiana, advised that St. Joseph's Medical Center is requesting permission to hold the Eleventh Annual Sportsmed 10K on Sunday, October 6, 1991. As last year, they will have a 10K, 10K Wheelchair, 5K, 1 Mile Fun Run and a non-competitive 4K Walk with the earliest event beginning at 1.00 p.m. and the 10K race beginning at 2:00 p.m. Submitted with the request were the various routes for the above referred to events. - TO CLOSE HAWTHORNE DRIVE, FROM COLFAX TO WASHINGTON, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 10, 1991 Mrs. Melissa DeClercq, 130 North Hawthorne Drive, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Hawthorne Drive, from Colfax to Washington, be closed on Saturday, August 10, 1991, from 5:00 p.m. to 10:00 p.m. for a block party. - TO CONDUCT A UNITY WALK - OCTOBER 20, 1991 Ms. Ann L. Maus, Coordinator, Coalition for 'the Unity Walk, 601 West LaSalle 4B2, South Bend, Indiana, advised that they would like permission to conduct a Unity Walk on Sunday, October 20, 1991 from 1:30 p.m. to 5:00 p.m. Ms. Maus stated that the purpose of the Walk will be to allow citizens to come together in support of a unified community while recognizing diversity. The Walk will begin and end at Leeper Park where they will also be holding a short program either immediately before or after the Walk. Submitted with the request was the route to be utilized for this event. - OF GRACE A.M.E. ZION CHURCH TO CLOSE VASSAR, FROM CLEVELAND TO BLAINE AND BLAINE FROM CALIFORNIA TO VASSAR, IN CONJUNCTION WITH FUN FAIR - AUGUST 3, 1991 Ms. Luella Harris and Ms. LaVonne Bibb, Chairpersons, Grace A.M.E. Zion Church, 1211 Vassar Avenue, South Bend, Indiana, advised that they are again making plans for their church Fun Fair and as in the past would like permission to close Vassar, from Cleveland to Blaine, and Blaine, from Calfornia to Vassar, on August 3, 1991 from 11:00 a.m. to 4:00 p.m. in conjunction with this event. 1 1 REGULAR MEETING JULY 22, 1991 - OF BURKHART ADVERTISING TO INSTALL TWO (2) AWNINGS AT 1603 SOUTH MAIN STREET Mr. Ronald M. Como, Service/Installation Manager, Burkhard Advertising, 1247 Mishawaka Avenue, P.O. Box 536, South Bend, Indiana, advised that Burkhart Advertising is seeking permission to install two (2) four foot (41) high by fifteen feet (151) long, internally illuminated awnings. The awnings will project out from the facia of the building approximately two feet (2'). The two (2) awnings will be installed at Exhibitech, Inc., 1603 South Main Street, South Bend, Indiana. One (1) awning will read !'Exhibitech and one (1) will read "Lov'n Wood Manufacturing. Mr. Como noted that it appears that on the east side of this location the sidewalk is flush with the front of the building. The two (2) awnings would be installed on the east side of the building and therefore would project over the sidewalk a maximum of two feet (21). The height of the awnings will be.a minimum of eight feet (81) six inches (611) above grade. Submitted with the request were pictures of the location and a drawing of the proposed awnings. OF LA SALLE GRILL FOR TEMPORARY EASEMENT Mr. Stephen S. Haskin, Partner, LaSalle Grill, 115 West Colfax, South Bend, Indiana, requested a Temporary Easement on the sidewalk in front of 115 West Colfax Avenue for the purpose of allowing the LaSalle Grill to offer outside dining for their patrons. Mr. Haskin noted that they are willing to indemnify the City for all liabilities that may arise from their patrons dining outside and they will also erect a moveable barrier to separate the dining area from the sidewalk. Mr. Haskin also noted that the use of the sidewalk space should not impede local foot traffic in any way. APPROVE REQUEST OF FIRST A.M.E. ZION CHURCH TO CLOSE CAMPEAU STREET, FROM EDDY TO FRANCES, I_N CONJUNCTION WITH FUN FAIR BAZAAR - AUGUST 24, 1991 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on July 15, 1991, and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and.carried, the following four (4) traffic control devices were approved: 1. REVISED TO: 20 MPH Speed Limit LOCATION: Bendix - Meade to Westmoor REMARKS: Result of pedestrian traffic study and speed study lowering speed limit to 20 MPH for safety of pedestrians. 2. NEW INSTALLATION: Handicap Parking Space (251) LOCATION: 1116 North St. Peter REMARKS: As requested by Mr. Anthony Drake. 3. NEW INSTALLATION: No Parking REGULAR MEETING JULY 22, 1991 LOCATION: Washington - Falcon to Kenmore - South side of the street only. 4. NEW INSTALLATION: No Parking LOCATION: Falcon - Linden to Jefferson - Both sides of street. APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the Bond for Excavation in Streets as submitted by John E. Kieringer, d/b/a Utility Piping Services, be approved effective July 15, 1991. Additionally, it is recommended that the Bond of Contractor for Michael A. Lupresto be approved effective July 22, 1991. Mrs. DeClercq made a motion that the recommendations be accepted and the bonds be approved. Mr. Leszczynski seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORT - JUNE - TABLED Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, recommended that the Board hold on the Filing of the June monthly report as submitted by the Humane Society of St. Joseph County, IN, Inc., as there is some question as to the number of wildlife indicated on the report. Mrs. DeClercq stated that more information is needed as it appears that this number is quite high and is higher than in the past. FILING OF CERTIFICATES OF INSURANCE Mr. Leszczynski advised that the Board is in receipt of Certificates of Insurance for the following: 1. The Robert Henry Corporation P.O. Box 1407 South Bend, Indiana 46624 2. Greeley and Hansen 222 South Riverside Plaza Chicago, Illinois 606065965 Therefore, Mrs. DeClercq made a motion that the Certificates as submitted be accepted and filed. Mr. Leszczynski seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that seventy-four (74) miscellaneous properties and thirty-six (36) City-owned/Miscellaneous properties were cleaned from July 8, 1991 to July 11, 1991. Mrs. DeClercq therefore made a motion that the lists as .submitted be filed. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing one hundred twenty-nine (129) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket Nos. 8582-8618 and 8625-8899 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. F I 1 11 REGULAR MEETING JULY 22. 1991 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the meeting was adjourned at 9:47 a.m. 1 1 ATTEST: r. f Sandra M. Parmerlee, Clerk I ,[—*,I Fol N W, 011 -MAP Patricia E. DeClercq