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HomeMy WebLinkAbout07/08/91 Board of Public Works MinutesREGULAR MEETING 7ULY 8, 1991 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, July 8, 1991, by Board President John E. Leszczynski. Also present was Board member Katherine Humphreys as well as Board Attorney Jenny Pitts Manier. Board member Patricia E. DeClercq was not in attendance. AGENDA ITEM STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bid award for three (3) Transport 40 Track Magnetic Tape Recorder/Reproducers and one (1) portable companion 40 Track Reproducer Unit for the City's Communication System was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on July 1, 1991 and the minutes of the Special meeting of the Board held on July 3, 1991, were approved. OPENING OF BIDS - WEST WASHINGTON STREET - ASBESTOS ABATEMENT (1238, 1242-1248, 1301, 1303-1305 & 1331 W. WASHINGTON) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the firm -County News which were found to be sufficient. The following bids were opened and publicly read: SPECIALTY SYSTEMS OF ILLINOIS. INC. SOUTH BEND DIVISION 1408 Elwood Avenue South Bend, Indiana 46628 Bid was signed by Mr. Joe W. Taylor, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $53,096.00 _kSBESTOS SERVICES, INC. 9028 Hills Road Baroda, Michigan 49101 Bid was signed by Mr. J, R. Thomas, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $1,929.00 was submitted. BID: $38,565.20 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Department of Economic Development and the Engineering Department for review .and recommendation. OPENING OF BIDS - DEMOLITION - 114 NORTH WALNUT. 1154 W. WASHINGTON, 1247-1249 W. WASHINGTON - ALTERNATES: 1217-1221 W. WASHINGTON & 1302-1304-1/2 W. WASHINGTON This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs publication of Notice in the South Bend Tribune and the of Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING JULY 8, 1991 BRADBERRY BROTHERS, INC. 20061 Dice Street South Bend, Indiana 46614 Bid was signed by Mr. W. J. Bradberry, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $109,584.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Ritschard, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $116,825.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Department of Economic Development and the Engineering Department for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids For the sale of approximately fourteen (14) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. GENE HANCZ $TEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 13057 $66.00 2. 13190 $25.75 3. 13226 $66.00 4. 13262 $66.00 5. 13265 $66.00 6. 13345 $66.00 7. 13362 $66.00 8. 13374 $66.00 9. 13378 $20.00 10. 13460 $66.00 11. 13476 $66.00 12. 13477 $15.00 13. 13515 $66.00 14. 13563 $66.00 MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 33300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID REGULAR MEETING JULY 8, 1991 1. 13057 $163.79 2. 13190 $ 73.89 3. 13226 $119.83 4. 13262 $ 63.79 5. 13265 $ 56.79 6. 13345 $ 78.89 7- 13362 $ 56.79 8. 13-374 $ 73.89 9. 13378 $117.83 10. 13460 $ 89.79 11. 13476 $ 47.79 12. 13477 $ 63.79 13. 13515 $ 78.87 14. 13563 $ 47.79 MR. MARK A. PITTMAN 1352 East Calvert Street South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 3. 13226 $40.00 8. 13374 $50.00 12. 13477 $25.00 13. 13515 $47.00 14. 13563 $48.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order `that an award.could be made prior to adjournment of the meeting. Following that review, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the following bids were awarded: MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 33300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 1. 13057 $163.79 2. 13190 $ 73.89 3. 13226 $119.83 6. 13345 $ 78.89 8. 13374 $ 73.89 9. 13378 $117.83 10. 13460 $ 89.79 12. 13477 $ 63.79 13. 13515 $ 78.87 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE �109 Gertrude Street South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 4. 13262 $66.00 5. 13265 $66.00 7. 13362 $66.00 1 REGULAR MEETING JULY 8, 1991 1 13476 $66.00 13563 $66.00 GRAND TOTAL: $1,190.57 OPENING OF QUOTATIONS AND AWARD - SOUTH IRONWOOD PAVEMENT REPAIR Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. In response to a question from the news media, Mr. Leszczynski advised that this pavement repair is on South Ironwood just north of Ireland Road. The following Quotations were opened and read: MC_INTYRE - JONES CONSTRUCTION COMPANY, INC. 2526 West Sixth Street Mishawaka, Indiana 46544 Quotation was submitted by Mr. Kenneth A. McIntyre. QUOTATION: $7,495.00 KASER-SPRAKER CONSTRUCTION, INC. P.O. Box 3605 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker, President. QUOTATION: $8,100.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Quotation was submitted by Mr. Richard A. Miller. QUOTATION: $24,570.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys -and carried, the Quotation submitted by McIntyre -Jones Construction Company, Inc.., in the amount of $7,495.00 was awarded. APPROVE CONTRACT - NORWEST BANK - SOUTH BEND HOME IMPROVEMENTS PROGRAM Mr. Leszczynski advised that a Contract between the City and Norwest Bank whereby the bank acts as a consortium member for the South Bend Home Improvement Loan Program has been submitted to the Board for approval. Mr. Leszczynski noted that Norwest Bank is the fourth and final bank which completes the consortium for this program. Mr. Leszczynski further noted that the Contract indicates that a total of $5,018.15 will be deposited by the City with the Norwest Bank in conjunction with the South Bend Home Improvements Program. Therefore, Mr. Leszczynski made a motion that the Contract be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACT Mr- Leszczynski informed the Board that the following Community Development Contract has been presented to the Board for approval: REGULAR MEETING JULY 8, 1991 HOUSING DEVELOPMENT CORPORATION CHRISTMAS IN APRIL The targeted goals for this activity are to make housing repairs to thirteen (13) residential units occupied by low/ moderate income (less than eighty per cent (80%) of median) households. The total cost of this activity shall not exceed $29,932.00. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the above referred to Contract was approved and executed. APPROVE MEMORANDUM OF UNDERSTANDING - SOUTH BEND HOUSING AUTHORITY/CITY - RENTAL REHABILITATION PROGRAM Mr. Ted Leverman, Assistant Director, Bureau of Housing, was present and advised the Board that the Memorandum of Understanding which has been submitted to the Board for approval is the annual agreement with the Housing Authority spelling out use of vouchers in conjunction with the rental rehabilitation program. In his letter to the Board, Mr. Leverman noted that this Memorandum will be submitted to the Department of Housing and Urban Development in conjunction ;,with their application for the $37,000.00 which has been allocated to South Bend for fiscal year 1991. A Memorandum of Understanding is a requirement of the Rental Rehabilitation Program as stated in the Federal Register (24 CFR 511.40). Mr. Leverman further noted that the Rental Rehabilitation Program provides incentives to investors to rehabilitate their properties by offering deferred, forgiveable loans at 0% interest for up to fifty per cent (50%) of the rehab cost. Tenants displaced by rehabilitation activities are screened to determine their eligibility for a Section 8 housing voucher. Section 8 ,assistance is also available to eligible tenants whose rent exceeds thirty-five per cent (35%) of their adjusted gross income. Therefore, Ms. Humphreys made a motion that the Memorandum of Understanding be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CHANGE ORDER NO. 4 - REMODELING OF NEW EQUIPMENT SERVICES BUILDING - 1045 WEST SAMPLE STREET Mr. Leszczynski advised that The Troyer Group, Inc., 415 Lincolnway East, Mishawaka, Indiana and L.L. Geans, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, have submitted Change Order No. 4 indicating that the Contract amount for the above referred to project be increased by $2,541.00 for a variety of items. Ms. Humphreys therefore made a motion that Change Order No. 4 as submitted be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST OF THE DEPARTMENT OF ECONOMIC DEVELOPMENT THAT THE BOARD OF PUBLIC WORKS ACT AS AGENT REGARDING MICHIGAN STREET CURB AND SIDEWALK IMPROVEMENTS AND REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MICHIGAN STREET CURB AND SIDEWALK IMPROVEMENTS In a letter to the Board, Ms. Cleo Hickey, Downtown Project Manager, Department of Economic Development, requested that the Board act as the Redevelopment Department's agent regarding the Michigan Street proposed improvements. Ms. Hickey noted that plans and specifications have been completed by Mr. Ken Herceg and are now ready for public bid. Therefore, Mr. Leszczynski made a motion that the requests be approved. Ms. Humphreys seconded the motion which carried. L 1 1 m REGULAR MEETING JULY 8, 1991 REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: TO CLOSE PARKOVASH, FROM IRO UOIS TO LAFAYETTE, FOR BLOCK PARTY - AUGUST 3, 1991 Mr. Paul Piller, 331 Parkovash Avenue, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Parkovash, from Iroquois to Lafayette, be closed on Saturday, August 3, 1991, from 2:00 p.m. to 10:00 p.m. for a block party. TO CLOSE WAKEWA AVENUE, FROM HILLCREST TO LAFAYETTE, FOR BLOCK PARTY - JULY 28 1991 Mr. Steven L. Michael, 205 Wakewa Avenue, south Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Wakewa Avenue, from Hillcrest to Lafayette, be closed on Sunday, July 28, 1991, from 2:00 P.M. to 10.00 P.M. for a neighborhood block party. OF RIVER PARK BUSINESS ASSOCIATION TO CONDUCT PARADE - AUGUST 24, 1991 In a letter to the Board, Ms. Fay Williams, River Park Business Association, 3406 Mishawaka Avenue, South Bend, Indiana, advised that the River Park Business Association of South Bend is conducting River Park Days on Saturday, August 24, 1991. They are setting up a parade which will consist of thirty plus (30+) entries including floats, marchers, bands, etc. They will start the parade at IUSB and will proceed along Mishawaka Avenue ending at 36th Street. Ms. Williams noted that they will need to close Mishawaka Avenue, from IUSB, crossing Ironwood to 36th Street. - OF MICHIANA COMMUNITY HOSPITAL TO CONDUCT WALK-A-THON - SEPTEMBER 21, 1991 Ms. Tracie Davis, Special Projects Coordinator, Michiana Community Hospital, 2515 East Jefferson Boulevard, South Bend, Indiana, advised that Michiana Community Hospital would like to sponsor a walk-a-thon on Saturday, September 21, 1991 to benefit the Michiana Community Hospital Foundation. Ms. Davis submitted a route for the walk-a-thon and advised that the walk would be three (3) miles starting and finishing at the Hospital. - OF TEMPLE BETH-EL TO ALLOW PARKING ON BOTH SIDES OF THE TEMPLE BLOCK ON WEST MADISON AND NORTH LAFAYETTE IN CONJUNCTION WITH HOLY DAY SERVICES - SEPTEMBER 8-9 1991 AND SEPTEMBER 17-18, 1991 In a letter to the Board, Mr. David L. Cohn, President, Temple Beth -El, 305 West Madison Street, South Bend, Indiana, requested that parking be allowed on both sides of the Temple block on West Madison Street and North Lafayette Boulevard for Holy Day Services as follows: Sunday September 8 8:15 p.m. Monday September 9 9:00 a.m. - 1:00 P.M. Tuesday September 17 8:15 p.m. Wednesday September 18 9:00 a.m. - 5:30 p.m. REGULAR MEETING JULY 8. 1991 -- OF WYEZ-FM TO OCCUPY PUBLIC RIGHT-OF-WAY FOR CHARITY PROMOTION - JULY 12, 19, AUGUST 2,9, 16, 1991 Ms. Sandra Carr, Marketing Director, WYEZ, One Edison Centre, 237 Edison Road, Suite 200, Mishawaka, Indiana, requested permission to allow WYEZ to set-up on either the northwest or the southwest corner of Main and Washington Streets, across from Teacher's Credit Union, for a charity promotion with the March of Dimes. The promotion, "Ice Cream Happy Hour," is a two (2) hour event from 11:30 a.m. to 1:30 p.m. which would take place on Fridays. During the two (2) hours, March of Dimes volunteers and WYEZ staff members serve free ice cream sundaes and accept donations. The set-up would include a six (6) foot table and a patio umbrella, the station mini -van and trailer. Ms. Carr stated that the they would like to bring the station van and trailer onto the sidewalk or have space allotted on the corner for the vehicle. The dates of the event are July 12, and 19, 1991 and August 2, 9 and 16, 1991. TO CLOSE SOUTH STREET, FROM LONGFELLOW TO SUNNYSIDE, FOR BLOCK PARTY - AUGUST 3, 1991 Ms. Bobbie B. Toth, 1404 East South Street, South Bend, Indiana, requested permission to close South Street, from Longfellow to Sunnyside, from 2:00 p.m. to 12:00 midnight on Saturday, August 3, 1991 (rain date August 4, 1991) for a neighborhood block party. - FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1116 NORTH ST. PETER Ms. Barbara B. Drake, 1116 North St. Peter Street, South Bend, Indiana, requested that the parking space in front of her residence be designated as a handicapped parking space as her husband, Anthony, is handicapped. - OF COMMUNITY RESOURCE CENTER, INC. TO RESERVE PARKING SPACES ON BOTH SIDES OF 100 EAST WASHINGTON IN CONJUNCTION WITH 6TH ANNUAL RETIRED SENIOR VOLUNTEER RECOGNITION LUNCHEON AT MARRIOTT HOTEL - AUGUST 7, 1991 Ms. Christine Neander, RSVP Coordinator, Community Resource Center, 914 Lincolnway West, South Bend, Indiana, advised the Board that the Community Resource Center will hold its sixth annual Retired Senior Volunteer Recognition Luncheon on Wednesday, August 7, 1991 at the South Bend Marriott. As in the past two (2) years, they would like to reserve both sides of 100 East Washington Street for transportation vehicles. 'They expect to have one (1) United Limo Charter and about five (five) to seven (7) vans as there are quite a few handicapped senior citizens volunteering in the program. APPROVE CONTRACTORS BOND Mr. Leszczynski advised that the Engineering Department has recommended that the Bond of Contractor for S & S Store Design & Manufacturing Co., Inc., d/b/a James Kmitta, be approved effective July 1, 1991. Mr. Leszczynski therefore made a motion that the recommendation be accepted and the Bond be approved. Ms. Humphreys seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that ninety-nine (99) properties were cleaned from June 24, 1991 to June 27, 1991 and seventy-five (75) City-owned/Miscellaneous properties were cleaned from June 24, 1991 to June 29, 1991. Mr. Leszczynski therefore made a motion that the lists as submitted be filed. Ms. Humphreys seconded the motion which carried. SUM 1 1 1 REGULAR MEETING JULY 8, 1991 APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing ninety-seven (97) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 8064 through Claim Docket No. 8106 and recommended Approval. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr, Leszczynski, seconded by Ms. Humphreys and carried, the meeting was adjourned at 9:58 a.m. ATTEST: Sandra M. Parmerlee, Clerk �l , 4v— V44 J-hn E. Leszczyns i f kL L& C,9 Patricia E. DeClercq