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Home My WebLink AboutBid Award - Martin Luther King Jr Center HVAC Revisions1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Mr. Thomas J. Herrman Hemnan & Goetz, Inc. 225 S. Lafayette Blvd. South Bend, IN 46601 RE: Award Bid — Martin Luther King, Jr. Center HVAC Revisions Project No. 116-064 Dear Mr. Herrman: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on September 13, 2016, awarded the above referenced project to you in the amount of $379,708.00 for the Base Bid Only. Enclosed please find a signed Bid/Proposalform. Please forward the following documents in one submittal by September 27, 2016 to my attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda'M. Martin, Clerk Enclosures GARY A. GILOT DAVID P. RELOs ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU CITY OF SOUTH BEND, INDIANA CONTRACTOR'S BID FOR PUBLIC WORK Project Name Martin Luther King, Jr. Center HVAC Revisions Project No. 116-064 For Bids Due August 23, 2016 PART (Must be completed for all bids. Please type or print) Date: August 23, 2016 Bidder (Firm): Herrman & Goetz, Inc. Address: 225 S. Lafayette Blvd. City/State/Zip: South'Bedd. IN 4660Telephone Number. ( 574 ) 282-2596 Agent of Bidder (if Applicable): _ N/A Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: M/E Design and dated for the sum of (enter the Total Base Bid as shown on the Proposal) Three hundred seventy nine thousand seven hundred eight & no/MOO 379,708.00 ) (Enter sum of Total Base Bid shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown gD separate attachment. ACCEPTANCE The above bid is accepted this /.3� J day of Subject to the following conditions: r�k( io James A. Member 20 /& Version 7/31/2015 Contractor's Bid for Public Works - 2 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 13"' Day of September, 2016, by and between, Herrman & Goetz, Inc., 225 South Lafayette Boulevard, South Bend, Indiana 46601, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. MARTIN LUTHER KING, JR. CENTER HVAC REVISIONS DESCRIPTION: 116-064 COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $379,708; BASE BID ONLY FUNDING: PARK BOND The unit prices for this improvement were those prices as received and accepted by the Board on the 23rd Day of August, 2016. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WO KS HERRMAN & GOETZ, INC. X Lb Gary A. Gilot, President Elizabeth A. aradik, Member Printed Name David P. Relos, Nrember J s A. Mueller, Member y There Jes oraThere Jes� `�Ait6st: Linda M. Martin, Jerk Signature CERTIFICATION (To be completed if Contractor is a Corporation) I, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BID/PROPOSAL CITY OF SOUTH BEND Project Name Martin Luther Ki Project No. 116-064 For Bids Due August 23, 2016 BASE BID Jr. Center HVAC Revisions �`SOUT$BQ'Vy iee3 �-.es Item No. Description p Quantity Unit Unit Price Total Amount Provide new Gymnasium heating and air conditioning equipment, removal of existing Lump 1 Gymnasium heating and ventilating units 1 and replacement of boilers and various Sum Boiler Room accessories. BASE BID TOTAL $379, 708.00 ALTERNATE #1 Item No. Description P Quantity Unit Unit Price Total Amount In lieu of the Base Bid Trane HVAC Units, provide Daikin "Rebel" Model DPS020A Units (2 required). All Specified requirements for the Trane Units shall apply, except that the Unit EER may be 11.1 and 1 the summer ERV sensible effectiveness 1 Lump may be 0.76. The feeder size indicated for Sum 12, 715.00 the Trane units is still acceptable, however, the overcurrent protection device shall be a 150A/3P HACR circuit breaker. 1 " a e whether amount is an ad ifor a deduct. ALTERNATE #1 TOTAL 12, 715.00 Bidder (Firm) Address: 225 S. Lafayette Blvd. City/State/Zip: So. Bend, IN 46601 Telephone Number: ( 574) 282-2596 Thomas J. Herrman. President (Printed Name of Person Signing) Version 7/31/2015 Contractor's Bid for Public Works - 7 •a zr d C a O R O N O O ¢ C 69 VN W Y �i b bC�O O L 1.-y. M � C N d Y d V]e 5 s o v 0 wo; _o � V u � �wz 0 i � L d N O N VJ d E •p c .L.+ o O � L � aai � 3 u is Y O u a bC0 « aci C L C C O ^d• �' i C 9 �' N •� O ri Vl O G C C u C 0 O C O^ Li V cC Of' z bD L O y •p E d d 'C i� �� C R C H 3 C •p I nC .O C Y d Y C _C cp E o d E0. E t O c L d c F 9 c h c V O IC' d •� R E .fl ri adi d >' G u y E � Q� " d O s� m O� m ., 09.fl R G •" � d � R Q A 94 F w L L tQ w C 4 'J 4 m tQ m O i O L cc L m V] c i -Ire M6 A. _ E W6 6 3 e, c U w A. iz W M/E DESIGN SERVICES M echan i ca VElectrical Consulting Engineers August 30, 2016 City of South Bend Department of Public Works 227 W. Jefferson Blvd. South Bend, Indiana 46601 Reference: Martin Luther King Jr. Center HVAC Revisions M/E File 45735 Dear Ms. Correa, The low responsive bid submitted for the above -referenced project is Herrman and Goetz in the amounts as follows: (Reference attached Bid Tabulation.) Base Bid Alternate 1 $ 379,708.00 $ - 12,715.00 (Not Accepted) Award Amount $ 379,708.00 We have reviewed the Bid with Tom Adams at Herrman and Goetz and they have stated their bid is in accordance with the Contract Documents. Tom Adams has stated they can begin the project upon award. They do not anticipate any material delays and are confident the project can be completed within the specified time. If you Have any questions or require further information, please call me. Sincerely, M/E Design Services Thomas R. Cook cc: John Martinez, South Bend Parks and Recreation 120 South Hill Street • P.O. Box 1028 • Mishawaka, IN 46546 (574) 256-1914 • FAX (574) 256-1975 memail@m-e-design.net BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 9/2/2016 Department Name Nadia Correa Division/Bureau Engineering BPW Date 9/13/2016 Phone Extension 5796 Required Prior to Submittal to Board Legal ® Attorney Name: Michael Schmidt Controller El greater review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Public Works Purchasing ® George King Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: n Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Herrman & Goetz ❑ Yes No ❑ If Yes, Approved by Purchasing? ❑ MBE ❑ WBE _❑ No Yes Name of Company Martin Luther Kinq Jr. Center HVAC Revisions Parks Bond Improvement Allocation Fund Renovation and Replacement of HVAC units and equipment ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) I Required For Change Orders Only Amount of ❑ Increase ❑ Decrease Previous Amount $ Current Percent of Change: New Amount Total Percent of py Original ® ❑ Aaron Perri — Parks & Recreation ® ❑ John Martinez — Parks & Recreation ® ❑ Tom Cook — M/E Design Services INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Nadia Correa, Engineer I SUBJECT: Martin Luther King HVAC Project No. 116-064 DATE: September 2, 2016 On August 23, 2016, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Bid Amount 1. Herrman & Goetz $ 379,708.00 2. Edward J. White $ 382,400.00 3. Griffen Plumbing & Heating $ 390,800.00 4. B.C. Mechanical $ 398,000.00 The Division of Engineering has reviewed all of the bids and recommends that the Board award the contract to the lowest responsive / responsible bidder, Herrman & Goetz, in the amount of $379,708. This award includes only the base bid. Alternate #1 was not awarded. Parks and Recreation has appropriated sufficient funds from the Park Bond Improvement Allocation Fund. Please call with your questions. (5796) 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1 830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Mr. Mike Fields B. C. Mechanical, Inc. 882 Anderson Rd. Niles, MI 49120 RE: Award Bid — Martin Luther King, Jr. Center HVAC Revisions Project No. 116-064 Dear Mr. Fields: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on September 13, 2016, awarded the above referenced project to Herrman & Goetz, Inc., in the amount of $379,708.00, for the Base Bid only. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk 111 Enclosure GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Mr. Jeff Bucher, Jr. Edward J. White, Inc. 1011 S. Michigan St. South Bend, IN 46601 RE: Award Bid — Martin Luther King, Jr. Center HVAC Revisions Project No. 116-064 Dear Mr. Bucher: PHONE 574i235-9251 FAx 574i235-9171 The Board of Public Works, at its meeting held on September 13, 2016, awarded the above referenced project to Herrman & Goetz, Inc., in the amount of $379,708.00, for the Base Bid only. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 13, 2016 Mr. Todd P. Mikel Griffen P & H, Inc. 2310 Toledo Road Elkhart, IN 46516 RE: Award Bid — Martin Luther King, Jr. Center HVAC Revisions Project No. 116-064 Dear Mr. Mikel: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on September 13, 2016, awarded the above referenced project to Herrman & Goetz, Inc., in the amount of $379,708.00, for the Base Bid only. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT DAV ID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU