Loading...
HomeMy WebLinkAbout07/01/91 Board of Public Works MinutesREGULAR MEETING JULY 1, 1991 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, July 1, 1991, by Board President John E. Leszczynski. Also present was Board member Katherine Humphreys and Board Attorney Jenny Pitts Manier. Board member Patricia E. DeClercq was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on June 24, 1991 were approved. OPENING OF BIDS - STUDEBAKER CORRIDOR ASBESTOS ABATEMENT AND DEMOLITION PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SPECIALTY,SYSTEMS OF ILLINOIS SOUTH BEND DIVISION 1408 Elwood Avenue South Bend, Indiana 46628 Did was signed by Mr. Joe W. Taylor, President, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $7,500.00 was submitted. BID: Bid Package No. 1 Allowance: Bid Package No. 1 Calendar days to Lump Sum Contract: Total Lump Sum Bid: complete work: $36,214.00 $ 5,000.00 $41,214.00 Fourteen (14) BRADBERRY BROTHERS, INC. 20061 Dice Street South Bend, Indiana 46614 Bid was signed by Mr. W. J. Bradberry, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5a) Bid Bond was submitted. BID. Bid Package No. 2 Total Lump Sum Bid: $84,100.00 Calendar days to complete: Ninety {90) ASBESTOS SERVICES, INC. 9028 Hills Road P.O. Box 141 Baroda, Michigan 49101 Bid was signed by Mr. J.R. Thomas, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $2,960.00 was submitted. BID: Bid Package No. 1 Allowance: Bid Package No. 1 Calendar days to Lump Sum Contract: Total rump Sum Bid: complete work: $54,200.00 $ 5,000.00 $59,200.00 Twenty-one (21) 1 205 REGULAR MEETING JULY 1, 1991 RITSCHARD BROTHERS, INC. 1204 West Sample Street .South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Ritschard, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID. Bid Package No. 2 Total Lump Sum Bid: $114,722.00 Calendar days to complete: Forty-two (42) VLS INSULATING COMPANY, INC. 2104 North Lynn Street Mishawaka, Indiana 46545 Bid was signed by Mr. Dennis L. Gradeless, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $3,750.00 was submitted. BID. Bid Package No. 1 Lump Sum Contract: $70,000.00 Allowance: $ 5,000.00 Bid Package No. 1 Total Lump Sum Bid: $75,000.00 Calendar days to complete work: Thirty (30) Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to Cole Associates, the Engineering Department and the Department of Economic Development for review and recommendation. OPENING OF BIDS - POLYMER - BUREAU OF WASTEWATER This was the date set for receiving and opening of sealed bids For polymer to be used at the Bureau of Wastewater. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that no bids were received by the Board to supply Polymer for the Bureau of Wastewater. ADOPT_ RESOLUTION NOS. 27-1991 - TRADE-IN OF OBSOLETE VEHICLE - FIRE DEPARTMENT Mr. Leszczynski advised that Fire Chief Luther Taylor has requested that the Board declare obsolete one (1) 1980 Chevrolet Step Van that will be used as a trade-in to Jordan Ford for the purchase of one (1) 1991 Ford Crew Cab Chassis. Chief Taylor noted that the cost of the new vehicle is $23,725.00 less $4,000.00 for trade-in. Therefore, Ms. Humphreys made a motion that the Resolution which has been prepared and submitted in this regard be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution No. 27-1991 was adopted: RESOLUTION NO. 27-1991 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY AS PART OF PURCHASE PRICE OF PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works 2 0-6 REGULAR MEETING JULY 1, 1991 of the City of South Bend that the is unfit for the purpose for which traded in or exchanged for property following described property it was intended and should be of a similar nature: ONE (1) 1980 CHEVROLET STEP VAN VEHICLE I.D. #CPM35A3309340 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be purchased, with the :above -described property being traded in so as to reduce the purchase price, in part or in full: ONE (1) 1991 FORD CREW CAB CHASSIS VEHICLE I.D. #2FDLF47MXMCA65458 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded in or exchanged as a reduction on the purchase price of the following described property of a similar nature: PROPERTY TO BE TRADED -IN: PROPERTY TO BE PURCHASED: ONE (1) 1980 CHEVROLET STEP VAN VEHICLE I.D. #CPM35A3309340 ONE (1) 1991 FORD CREW CAB CHASSIS VEHICLE I.D. 42FDLF47MXMCA65458 2. That the latter described property, in No. 1 immediately above, shall be purchased from Jordan Ford, Mishawaka, Indiana, for a total purchase price of nineteen thousandsevenhundred twenty-five dollars ($19,725.00) the same reflecting a reduction for the trade-in or exchange of the former described property, in No. 1 immediately above. 3. That the traded in or exchanged property, to wit: ONE (1) 1980 CHEVROLET STEP VAN VEHICLE I.D. #CPM35A3309340 shall be removed from the inventory of the City of South Bend. ADOPTED this 1st day of July, 1991. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/Katherine Humphreys, Member .ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 28-1991 - TRANSFER OF OBSOLETE VEHICLES FROM POLICE DEPARTMENT TO PARK DEPARTMENT In a letter to the Board, Mr. Phil St. Clair, Director, Division of Equipment Services, requested that the Board declare obsolete three (�) vehicles which have already been removed from the Police Department fleet and replaced with the new 1991 Chevy caprices. Mr. St. Clair noted that it is his intention that these vehicles be added to the Park Department fleet. 1 �J 207 REGULAR MEETING JULY 1, 1991 Therefore, Ms. Humphreys made a motion that the Resolution as prepared and submitted in this regard be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolution No. 28-1991 was adopted: RESOLUTION NO. 28-1991 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR THE TRANSFER OF THREE (3) VEHICLES FROM THE SOUTH B: POLICE DEPARTMENT TO THE PARK DEPARTMENT WHEREAS, I.C. 36-1-11-8 governs the exchange of property by the City with another governmental entity; and WHEREAS, the City of South Bend Police Department owns the following vehicles which are obsolete and no longer suited for use in the motor vehicle fleet of the Department Old Mechanical 660: 1988 Chevy Caprice 4 Door Sedan Vin.#1G1BL5162JR206670 - 114,000 miles Old Mechanical 661: 1988 Chevy -Caprice 4 Door Sedan Vin.#1G1BL5162JR206653 - 114,886 miles Old Mechanical 725: 1987 Ford Crown Victoria 4 Door Sedan Vin.#2FABP72FOHX192439 - 79,031 miles; and WHEREAS, the City of South Bend Park Department is in need of these vehicles to add to its motor vehicle fleet and seeks the transfer by the South Bend Police Department to it of said vehicles; and WHEREAS, it is the desire of the South Bend Police Department to transfer said vehicles to the City of South Bend Park Department. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend the transfer to the Park Department of the three (3) vehicles as indicated above. The transfer of said vehicles shall be effective upon the adoption by the Board of Park Commissioners of a Resolution substantially identical in its terms to the terms of this Resolution. BE IT FURTHER RESOLVED that said vehicles be removed from the City inventory. ADOPTED this 1st day of July, 1991. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE ADDITIONAL FINANCING AGREEMENT AND INSTALLMENT PAYMENT AGREEMENT - IBM Mr. John Leisenring, Chief Deputy Controller, submitted to the Board a Financing Agreement with IBM indicating an amount REGULAR MEETING JULY 1, 1991 financed of $2,304.00 and a Installment Payment Agreement for six (6) stand alone modems for an amount of $6,072.00. Ms. Humphreys made a motion that these Agreements be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - ASBESTOS ABATEMENT - OSCO BUILDING Mr. Leszczynski advised that in accordance with the Quotation awarded on June 17, 1991, to Specialty Systems of Illinois, Inc., South Bend Division, 1408 Elwood Avenue, Suite 306, South Bend, Indiana, in the amount of $5,760.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - FAIRFAX DRIVE DRAINAGE IMPROVEMENTS PROJECT Mr. Leszczynski advised that in accordance with the Quotation awarded on June 17, 1991, to Warner & Sons, Inc., P.O. Box 87, Elkhart, Indiana, in the amount of $23,100.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys .and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. AWARD BID - ONE (1) 1500 GPM COMBINATION PUMPER AND ELEVATING DEVICE WITH A TELESCOPING BOOM SIXTY-FIVE (65) FEET IN HEIGHT Mr. Leszczynski advised that the Board is in receipt of a letter from Fire Chief Luther Taylor advising that after careful review of the bid received on June 24, 1991 for the above referred to equipment, the Fire Department recommends that the bid of Pierce Manufacturing, Inc., 2600 American Drive, Appleton, WI 54915 represented by Midwest Fire & Safety Equipment Company, Inc., c/o Mr.. Tom Frederick, 50956 Lincolnshire Trail, Granger, Indiana be awarded. Chief Taylor noted that Midwest was the only bidder for this equipment but.the Department feels the bid is competitive and is therefore comfortable with having received only one bid which is not unusual for a fire apparatus with an elevating device. Chief Taylor indicated that in reviewing the bid, Midwest's bid in the amount of ,$348,273.00, closely followed specifications. In addition, the Department is including in this bid award a list of equipment (listed as options) at.a cost of $19,816.00 for a total award of $367,089.00. Therefore, Ms. Humphreys made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - WASTEWATER TREATMENT PLANT ADMINISTRATION BUILDING ADDITION PROJECT Mr. Leszczynski advised that Ziolkowski Construction, Inc., 1005 South Lafayette, P.O. Box 1106, South Bend, Indiana, has submitted the Project Completion Affidavit for the -above referred to project indicating a final cost of $290,782.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Project Completion Affidavit was approved subject to the filing of the appropriate three-year Maintenance Bond. Ut REGULAR MEETING JULY 1, 1991 APPROVE CHANGE ORDER NO. 5 - REMODELING OF NEW EQUIPMENT SERVICES BUILDING - 1045 WEST SAMPLE STREET Mr. Leszczynski advised that The Troyer Group, Inc., 415 Lincolnway East, Mishawaka, Indiana and L-.L. Geans, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, have submitted Change Order No. 5 indicating that the Contract amount be increased by $1,546.00 for a new Contract sum, including this Change Order in the amount of $840,063.00. Ms. Humphreys therefore made a motion that the Change Order No. 5 as submitted be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CHANGE ORDERS - INDIANA DEPARTMENT OF HIGHWAYS - DOWNTOWN SIGNALIZATION PROJECT In a letter to the Board, Mr. Joe J. Bellina, III, Project Engineer, Assistant Manager Bureau of Public Construction, submitted three (3) Change Orders necessary for additional construction to complete the downtown signal project. Mr. Bellina noted that the major emphasis of this work is the installation of Walk - Don't Talk indications at intersections which do not have this feature. Mr. Bellina further noted that all this work is one hundred per cent (1000) federally funded. Mr. Leszczynski noted that the Change Orders indicate increases of $28,755.60, $2,520.00 and $6,660.00 and are for a variety of items including loop wires and pedestal foundations. Ms. Humphreys made a motion that the Change Orders as submitted be approved. Mr. Leszczynski seconded the motion which carried. In response to questions from the news media concerning this project, Mr. Leszczynski advised that the work being done presently on this project is the installation of conduits which will accommodate the cabling. Mr. Leszczynski further advised that it is anticipated that this project will be completed in approximately October or November of this year. APPROVE CHANGE ORDER NO. 2 (FINAL) - CONTRACT III - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mr. Leszczynski advised that submitted to the Board was Change Order No. 2 (Final) for the above referred to project indicating an increase of $19,114.97 for a new Contract amount of $1,689,751.50. It is noted that Tenny Pavoni Associates, Inc., and Superior Construction Company, Inc., have already executed this Change Order. Ms. Humphreys made a motion that the Change Order be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR SIX (6) MECHANICAL STREET SWEEPERS AND FOUR (4) TANDEM AXLE TRUCKS - STREET DEPARTMENT Mr. John E. Leszczynski, Director, Department of Public Works, requested that the Board advertise for the receipt of bids for six (6) mechanical street sweepers and four (4) tandem axle trucks. Mr. Leszczynski noted that this equipment is to be used in the South Bend Street Department and that funding has been approved by the Controller's office and the South Bend Common Council. Ms. Humphreys made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. REQUESTS REFERRED: Mr. Leszczynski advised that the following requests have been submitted to the Board: 21:0 REGULAR MEETING JULY 1, 1991 - TO CLOSE WALL STREET, FROM CHESTER TO TWYCKENHAM, FOR BLOCK PARTY - JULY 27, 1991 In a letter to the Board, Mr. Terry L. Dickerson, 1321 Wall Street, South Bend, Indiana, advised that a neighborhood block party has been scheduled for the 1400 block of Wall Street on Saturday, July 27, 1991 from 2:00 p.m. to 12:00 midnight. Mr. Dickerson noted that the party is open to all Wall Street residents west of Twyckenham. As in the past, they would like permission to close Wall Street, from Chester to Twyckenham, for this event. - TO CLOSE KALEY STREET, FROM HUMBOLT TO CALHOUN, FOR NEIGHBORHOOD PICNIC - AUGUST 4, 1991 Mr. Joseph T. Jelinski, 1232 North Kaley, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Kaley, from Humbolt to Calhoun, be closed from 12:00 noon to 6:00 p.m. on August 4, 1991 for a neighborhood picnic. - OF PARENTS WITHOUT PARTNERS TO CLOSE BROWNE LANE FROM EDISON TO REXFORD, FOR STREET DANCE/PARTY - SEPTEMBER 27, 1991 Ms. Sharon Peterson, President, Parents Without Partners, 2710 Pleasant Street, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Browne Lane, from Edison to Rexford, be closed from 8:00 P.M. to 11:00 p.m. on Friday, September 27, 1991 for a street dance party,. - OF MC CORMICK'S CONEY ISLAND TO CLOSE WOODWARD COURT FOR SOFTBALL FUNDRAISER - JULY 27, 1991 Mr. Sean McCormick, McCormick's Coney Island, 125 North Michigan Street, South Bend, Indiana, requested permission to close the 100 block of Woodward Court, behind McCormick's Coney Island, from 3:00 p.m. to 8:00 p.m. on July 27, 1991 to conduct a fundraiser barbecue at which admission will be charged. Mr. McCormick stated that the co-ed softball team is trying to raise funds to compete in the A�S.A. State Tournament in Plainsville, Indiana. He further noted that security and maintenance are going to be provided by the co-ed team and a paid security guard will be present. OF SOMERS SQUARE EAST HOMEOWNERS TO CLOSE STONEHEDGE, FROM LANDSDOWN TO ABERDEEN, FOR BLOCK PARTY - AUGUST 24, 1991 Ms. Eleanor Davault, Secretary, Somers Square East Homeowners, 6014 Aberdeen Drive, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Stonehedge, from Landsdown to Aberdeen, be closed from 5:00 p.m. to 10:00 p.m, on Saturday, August 24, 1991 for a Somers Square Development Block Party. TO CLOSE THE 1100 BLOCK OF BRONSON AND THE 1100 BLOCK OF EAST SOUTH STREET FOR BLOCK PARTY - JULY 24 1991 Ms. Doris Stain and Ms. Mary Ann Rogers, 1142 East South Street, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar event, requesting that the 1100 block of Bronson and the 1100 block of East South Street to Sunnyside be closed from 5:00 p.m. to 9:00 p.m. on Wednesday, July 24, 1991 for a block party. 1 F, —_ u M- REGULAR MEETING JULY 1, 1991 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above requests were referred to the appropriate City departments and bureaus for review and recommendation. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski noted that the following Sidewalk Sale Permit Application has been submitted to the Board for approval: NAME: Brant's Ben Franklin BY: Ray Brant ADDRESS: 2114 Miami Street DATES: August 1-3, 1991 Mr. Leszczynski noted that the required Indemnification Agreement was executed by Mr. Brant and was attached to the application. Ms. Humphreys made a motion that the application_ be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUESTS: - REQUEST OF CITY AWNING TO INSTALL• CANOPY AT 1510 SOUTH MICHIGAN STREET - PDH OFFICE PRODUCTS REQUEST OF ST. STEPHEN'S PARISH TO CLOSE MC PHERSON STREET, FROM THOMAS TO NAPIER AND TO CONDUCT 5K RUN IN CONJUNCTION WITH PARISH FESTIVAL - AUGUST 10-11, 1991 - REQUEST TO CLOSE FREDRICKSON, FROM JOHNSON TO O'BRIEN, FOR BLOCK PARTY - JULY 4, 1991 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on June 17, 1991, and approval is recommended. Therefore, Ms. Humphreys made a motion that the recommendations be accepted and the -requests be approved. Mr. Leszczynski seconded the motion which carried. APPROVE TITLE SHEET - POINTE VIRIDIAN Mr, Leszczynski indicated that the Title Sheet for the above referred to project was being presented at this time for execution_. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the above referred to Title Sheet was approved and signed. APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski stated that the Engineering recommended that the following Contractors be approved as indicated: CONTRACTORS BONDS Tim Hoover, d/b/a Approved Hoover Concrete 1507 Portage Road South Bend, Indiana Troyer Construction Approved EXCAVATION BOND Department has and Excavation Bonds Effective 7-1-91 Effective 7-1-91 - Troyer Construction Approved Effective 7-1-91 Mr. Leszczynski made a motion that the recommendations be accepted and the bonds be approved. Ms. Humphreys seconded the motion which carried. REGULAR MEETING JULY 1, 1991 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS LISTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that eighty-three (83) properties were cleaned from June 17, 1991 to Tune 20, 1991 and sixty-seven (67) City-owned/Miscellaneous properties were cleaned from June 17, 1991 to June 20, 1991. Mr. Leszczynski therefore made a motion that the lists as submitted be filed. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 7800 through Claim Docket No. 8048 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the claims were approved and the report as submitted was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting was adjourned at 9:55 a.m. J hn E. Leszczynsk Patricia E. DeClercq j it I ( y I . / // /I / , Ka erine s ATTEST: Sandra M. Parmerlee, Clerk 1