HomeMy WebLinkAbout06/24/91 Board of Public Works MinutesREGULAR MEETING
JUNE 24, 1991
The regular meeting of the Board of Public Works was convened at
9:35 a.m. on Monday, June 24, 1991, by Board President John E.
Leszczynski. Also present were Board members Patricia E.
DeClercq and Katherine Humphreys as well as Board Attorney Jenny
Pitts Manier.
AGENDA ITEM STRICKEN
Mr. Leszczynski made a motion that the agenda item relating to
the Board invoking its emergency powers in regards to a pavement
collapse on South Ironwood Drive be stricken from the agenda at
this time as it has been determined that someone else is
responsible for the repair. Mrs. DeClercq seconded the motion
which carried.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys
and carried, the minutes of the regular meeting of the Board held
on June 17, 1991 were approved.
OPENING OF BIDS - ONE (1) 1500 GPM COMBINATION PUMPER AND
ELEVATING DEVICE WITH A TELESCOPING BOOM SIXTY-FIVE (65) FEET IN
HEIGHT
This was the date set for receiving and opening of sealed bids
for the above referred to equipment. The Clerk tendered proofs
of publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The following
bid was opened and publicly read:
PIERCE MANUFACTURING, INC.
2600 American Drive
Appleton_, WI 54915
AGENT -OF BIDDER:
MIDWEST FIRE & SAFETY EQUIPMENT COMPANY, INC.
c/o Mr. Tom Frederick
50956 Lincolnshire Trail
Granger, Indiana 46530
Bid was signed by Mr. Tom Frederick, Authorized Sales
Representative for Pierce Manufacturing, Inc., Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form
was completed and a ten per cent (10%) Bid Bond was
submitted.
BID:
One (1) Class "A" 65 Foot Tele-Squrt mounted on a custom
Pierce Arrow Chassis - Cash Price: $348,273.00
If aerial portion_ ($78,720.00) of the apparatus is paid
sixty (60) to ninety (90) days prior to completion of
apparatus, deduct: r $ 2,433.00
If chassis portion ($112,241.00) is paid ninety (90) to
one hundred twenty (120) days prior to completion of the
apparatus - deduct: - $ 5,345.00
Note:
Optional Equipment Prices contained on additional sheet
submitted with bid. This equipment can be purchased at
prices indicated only in conjunction with this bid.
Delivery shall be three hundred ninety (390) to four hundred
fifty (450) days after approval of contract.
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REGULAR MEETING TUNE 24, 1991
The amount named in this bid is made with the understanding
that same shall be accepted by the City within thirty (30)
days from date of same. Should the City's acceptance be
delayed beyond said period, an extension may be granted upon
request, if possible.
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the above bid was referred to the Fire Department
for review and recommendation.
OPENING OF PROPOSALS/STATEMENTS OF QUALIFICATIONS - MAINTENANCE
MANAGEMENT NEEDS ASSESSMENT - WASTEWATER TREATMENT PLANT
This was the date set for receiving and opening of sealed
Proposals/Statements of Qualification, for the above referred to
maintenance management needs assessment. The Clerk tendered
proofs of publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. Proposals/
Statements of Qualification were received from the following:
1. Triad Engineering Incorporated
325 East Chicago Street
Milwaukee, Wisconsin 53202
2. Jones & Henry Engineers, Inc.
2420 Coliseum Boulevard, Suite 214
Fort Wayne, Indiana 46805
1. Greeley and Hansen.
3750 Guion Road, Suite 200
Indianapolis, Indiana 46222-1669
Mr. Leszczynski made a motion that the above referred to
Proposals/Statements of Qualification be referred to the Division
of Environmental Services for review. Ms. Humphreys seconded the
motion which carried.
APPROVE CONTRACT - 1ST SOURCE BANK (SOUTH BEND HOME IMPROVEMENT
PROGRAM)
Ms. Marcia Townsend, Department of Economic Development, advised
that submitted to the Board was a Contract between the City and
1st Source Bank whereas the bank acts as a consortium member for
the South Bend Home Improvement Loan Program. Ms. Townsend noted
that this is the third Contract submitted to the Board with a
consortium bank to date. Mrs. DeClercq made a motion that the
Contract be approved and executed. Ms. Humphreys seconded the
motion which carried.
DOPT RESOLUTION NO. 25-1991 - APPROVING AND ACCEPTING THE
TRANSFER OF REAL PROPERTY AND LAND LEASE ASSIGNMENT FROM THE
BOARD OF PARK COMMISSIONERS
Board Attorney Jenny Pitts Manier advised that Resolution No.
25-1991 submitted to the Board today for consideration relates to
the property known as the Northside Boulevard Armory. Mrs..
Manier noted that the Common Council previously approved the
transfer of this property from the Park Department to the City of
South Bend Board of Public Works which they have done. She
further noted that the adoption of this Resolution is one step in
what will eventually be the relocation of the armory to the
former Maple Lane School and the transfer of the Northside
property to IUSB for expansion.
Therefore, Ms. Humphreys made a motion that the Resolution as
submitted be adopted. Mrs. DeClercq seconded the motion which
carried and the following Resolution No. 25-1991 was adopted:
REGULAR MEETING
JUNE 24, 1991
RESOLUTION NO. 25-1991
A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE
CITY OF SOUTH BEND, INDIANA, APPROVING AND ACCEPTING
THE TRANSFER OF REAL PROPERTY AND LAND LEASE ASSIGNMENT
FROM THE BOARD OF PARK COMMISSIONERS OF THE CITY OF
SOUTH BEND, INDIANA
WHEREAS, the City of South Bend, Indiana, received certain
lands from the Veterans of Foreign Wars, Inc., South Bend Post
No. 1167, by way of Warranty Deed dated October 31, 1951, such
lands being deeded to the City for the use of its Park Department
and/or Board of Park Commissioners; and
WHEREAS, on May 18, 1952, the Park Board executed with the
United States of America a fifty (50) year Land Lease ("Land
Lease") for a portion of said lands, to be used by the United
States of America for construction and occupancy of an organized
reserve corps armory building and appurtenances, which structures
were subsequently constructed; and
WHEREAS, that portion of the lands deeded to the City that
was leased to the United States of America is more commonly known
as the Northside Boulevard Armory; and
WHEREAS, the City of South Bend has been engaged in
discussions with the United States Army concerning its vacation
of the Northside Boulevard Armory and its relocation to another
facility and the release by the United States Army of its
leasehold interest in the Northside Boulevard Armory; and
WHEREAS, Indiana University has expressed interest in
acquiring the Northside Boulevard Armory for use in the expansion
of the campus of Indiana University at South Bend; and
WHEREAS, the City of South Bend, acting by and through its
Board of Public Works, acquired on March 20, 1989, title to the
former Maple Lane School and has proposed that site to the United
States Army as a location to which the reserve corps armory
currently housed at the Northside Boulevard Armory could be
relocated, to which proposal the United States Army has
consented, in principal; and
WHEREAS, the exchange with the United States Army of the
former Maple Lane School for the release by the United States
Army of its leasehold interest in the Northside Boulevard Armory
would be facilitated by the transfer of the Northside Boulevard
Armory from the City of South Bend for the use of its Park
Department and/or Board of Park Commissioners to the City of
South Bend, Indiana; and
WHEREAS, in its resolution dated November 20, 1989, the Board
of Park Commissioners declared and found it to be in the best
interest of the City and the City's Park Department to transfer
title to the Northside Boulevard Armory so as to facilitate the
relocation of the Army Reserve Corps housed there and to
facilitate the acquisition of Northside by Indiana University for
the expansion of its South Bend campus, the Northside Boulevard
Armory no longer being used, and use of it not being
contemplated, for park purposes; and
WHEREAS, by Ordinance No. 8188-91, the Common Council of the
City of South Bend approved the transfer of the Northside
Boulevard Armory to the City of South Bend, Indiana; and
WHEREAS, the Board of Park Commissioners in its Resolution
dated June 17, 1991, expressed its intent to assign said Land
Lease to the City of South Bend, Indiana, and the City of South
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REGULAR MEETING
JUNE 24, 1991
Bend is desirous of having said Land Lease assigned it by the
Board of Park Commissioners of the City of South Bend in
conjunction with the transfer to it of the Northside Boulevard
Armory; and
WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works
of the City of South Bend has custody and control of all real
property owned by the City of South Bend; and
WHEREAS, pursuant to I.C. 36-1-11-8, the Board of Park
Commissioners of the City of South Bend and the City of South
Bend, acting by and through its Board of Public Works, may
exchange or transfer property with one another upon terms and
conditions agreed upon by the two (2) entities as evidenced by
the adoption of substantially identical resolutions of each
entity,.
WHEREAS, in its resolution of June 17, 1991, the Board of
Park Commissioners of the City of South Bend expressed its intent
to transfer the Northside Boulevard Armory to the City of South
Bend, Indiana, acting by and through its Board of Public Works,
and has agreed to transfer the Northside Boulevard Armory to the
City of South Bend upon the adoption of a resolution by the Board
of Public Works of the City of South Bend substantially identical
in its terms to said resolution of June 17. 1991.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS:
1. The transfer of the following described property,
situated in St. Joseph County, Indiana, by the Board of Park
Commissioners of the City of South Bend, Indiana, to the City of
South Bend, Indiana, acting by and through its Board of Public
Works:
A part of the West Half (W2) of the Northeast Quarter
(NE4) of Section Eighteen (18), Township Thirty Seven (37)
North, Range Three (3) East, Portage Township, all in the
City of South Bend, St. Joseph County, Indiana, and more
particularly described as follows:
Beginning at the southeast corner of Lot No. 24 in Miksellys
G.W. First Addition in South Bend, Indiana (Plat Book No. 8,
Page 137, St. Joseph County), said corner being on the
southerly extension of the west right of way line of a public
street (now known as Greenlawn Avenue); thence North
89034155" West (Assumed Bearing) along the south line of said
Lot No. 24 a distance of 141.85 feet; thence along the south
line of a 14 foot alley South 78053100" West a distance of
364.59 feet; thence South 00020'25" East a distance of 370.19
feet; thence South 62012'251' East a distance of 177.06 feet
to the northern right of way line of a public street (now
known as Northside Boulevard); thence continuing along said
northern right of way line the following five (5) courses;
(1) North 370 47' 35" East, 100.00 feet, (2) North 380 47'
35" East, 100.00 feet, (3) North 451 28' 35" East, 100.00
feet, (4) North 540 231 35" East, 100.00 feet, (5) North 650
?6' 10" East, 71.88 feet to the southerly extension of the
west right of way line of said Greenlawn Avenue; thence
continuing North 650 36' 10" East a distance of 28.12 feet;
thence North 700 351 10" East a distance of 7.75 feet to an
intersection with the southerly extension of the centerline
of Greenlawn Avenue; thence North 000 20' 25" West along said
southerly extension of the centerline of Greenlawn Avenue, a
distance of 192.58 feet; thence North .890 34' 55" West a
distance of 33,00 feet to the Point of Beginning and
containing 4.241 acres, more or less. This description being
subject to all leases, easements, and rights of way of public
record, shall be, and hereby is, approved and accepted.
REGULAR MEETING JUNE 24, 1991
2. That the transfer shall be by quit claim deed, executed
by the President of the Board of Park Commissioners of the City
of South Bend and attested to by the Secretary of the Board of
Park Commissioners of the City of South Bend.
3. That the assignment of the Land Lease to the City of
South Bend, Indiana, by the Board of Park Commissioners for the
City of South Bend, Indiana, as evidenced by the true and
complete copy of same which is attached hereto as Exhibit "A,"
shall be and hereby is accepted and ordered executed.
4. That this resolution shall be in full force and effect
from and after its adoption.
Adopted at the regular meeting of the Board of Public Works
of the City of South Bend, Indiana held June 24, 1991.
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
s/John E. Leszczynski
s/Patricia E. DeClercq
s/Katherine Humphreys
ADOPT RESOLUTION NOS. 26-1991 - TRANSFER OF VEHICLE
Mr. Leszczynski advised that the Board is in receipt of a letter
from Police Chief Ronald G. Marciniak recommending that the Board
declare the following vehicle obsolete:
Mechanical 4724 - 1987 Ford Crown Victoria
Vin.#2FABP72F3HX194217 - Mileage: 60,288
Chief Marciniak further noted that this vehicle has been replaced
with a 1990 Chevrolet and it is the intention of the Police
Department that the 1987 Ford Crown Victoria be incorporated into
the Civil Defense fleet as that Unit is in need of another
vehicle.
It is noted that pursuant to the Chief's request, as outlined
above, the appropriate Resolution has been prepared and submitted
to the Board for adoption.
Therefore, Mrs. DeClercq made a motion that the recommendation be
approved and the Resolution be adopted. Ms. Humphreys seconded
the motion which carried and the following Resolution No. 26-1991
was adopted:
RESOLUTION NO. 26-1991
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
FOR THE TRANSFER OF A VEHICLE FROM THE SOUTH BEND POLICE
DEPARTMENT TO THE ST. JOSEPH COUNTY CIVIL DEFENSE
WHEREAS, I.C. 36-1-11-8 governs the exchange of property by
the City with another governmental entity; and
WHEREAS, the City of South Bend Police Department owns
Mechanical No. 724 a 1987 Ford Crown Victoria, Vin. #
ZFABP72F3HX194217 which is obsolete and no longer suited for use
in the motor vehicle fleet of the Department; and
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REGULAR MEETING
JUNE 24, 1991
WHEREAS, the St. Joseph County Civil Defense is in need of
another vehicle to add to its motor vehicle fleet and seeks the
transfer by the South Bend Police Department to it of said
vehicle, and
WHEREAS, it is the desire of the South Bend Police Department
to transfer said vehicle to the St. Joseph County Civil Defense.
NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of
the City of South Bend that in consideration of One Dollar
($1.00), the City sells its Mechanical #724 a 1987 Ford Crown
Victoria, to the St. Joseph County Civil Defense.
The transfer of said vehicle shall be effective upon the
adoption of a Resolution substantially identical in its terms to
the terms of this Resolution by the Board of Commissioners for
St. Joseph County.
BE IT FURTHER RESOLVED that said vehicle be removed from the
City inventory.
ADOPTED this 24th day of June, 1991.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/John E. Leszczynski
s/Patricia E. DeClercq
s/Katherine Humphreys
ATTEST:
s/Sandra M. Parmerlee, Clerk
APPROVE AGREEMENT FOR EASEMENT - UNION STATION
Board Attorney Jenny Pitts Manier informed members of the Board
that pursuant to the May 6, 1991, approval of the installation of
a canopy at the Union Station, 310 West South Street, South Bend,
Indiana, which will encroach onto the public right-of-way, the
appropriate Agreement for Easement has been prepared and
submitted to the Board for approval. Mrs. Manier noted that this
Easement will be in effect for as long as the canopy exists on
the property.
'Therefore, Ms. Humphreys made a motion that the Agreement for
Easement be approved. Mrs. DeClercq seconded the motion which
carried.
APPROVE REQUESTS:
- REQUEST OF OFFICE OF COMMUNITY AFFAIRS TO CLOSE STREETS IN
CONJUNCTION WITH ETHNIC FESTIVAL - JUNE 26-30 1991
- REQUEST TO CLOSE AMHURST, FROM CHIPPEWA TO MIAMI, FOR BLOCK
PARTY - JULY 4, 1991
- REQUEST TO CLOSE WAYNE STREET, FROM ESTHER TO GREENLAWN, FOR
BLOCK PARTY - JULY 4 1991
- REQUEST OF VIET NAM VETERANS TO CONDUCT 3RD ANNUAL
M.I.A. HOSTAGE FREEDOM MARCH - AUGUST 10, 1991
Mr. Leszczynski advised that the appropriate City departments and
bureaus have reviewed the above referred to requests which were
submitted to the Board on June 17, 1991, and approval is
recommended. Therefore, Mrs. DeClercq made a motion that the
recommendations be accepted and the requests be approved. Ms.
Humphreys seconded the motion which carried.
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REGULAR MEETING
TUNE 24, 1991
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF
ABANDONED VEHICLES
Mrs. Patricia E. DeClercq, Director, Department of Code
Enforcement, requested permission to advertise for the sale of
approximately fourteen (14) abandoned vehicles, which are being
stored at Super Auto Salvage Corporation, 3300 South Main Street,
South Bend, Indiana. It was noted that all vehicles have been
stored more than fifteen (15) days, identification checks had
been run for auto theft and the owners and lienholders notified.
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
end carried, the above request was approved and a date of July 8,
1991, was established for the receiving and opening of sealed
bids.
REQUEST TO CLOSE FREDRICKSON, FROM JOHNSON TO O'BRIEN, FOR
BLOCK PARTY - JULY 4, 1991 - REFERRED
Ms. Peggy Jennings, 737 North Johnson, South Bend, Indiana,
submitted to the Board an Application for Use of and Blocking of
Access to Public Right -of -Way for a Party or Similar Event,
requesting that Fredrickson, from Johnson to O'Brien, be closed
from 7:00 p.m. to 10:00 p.m. on July 4, 1991 for a block party.
Mr. Leszczynski made a motion that the request be referred to the
.appropriate City departments and bureaus for review and
recommendation. Mrs. DeClercq seconded the motion which carried.
APPROVE SIDEWALK SALE PERMIT APPLICATION
Mr. Leszczynski advised that the following Sidewalk Sale Permit
Application has been submitted to the Board for approval:
NAME: Edwardo'.s Natural Pizza
BY: Michael Zeno
ADDRESS: 235 South Michigan Street
DATES: June 29-30, 1991
Mr. Leszczynski noted that the required Indemnification Agreement
was executed by Mr. Zeno and was attached to the application.
Mrs. DeClercq made a motion that the .application be approved.
Mr. Leszczynski seconded the motion which carried.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq
and carried, the following one (1) traffic control device was
approved:
1. NEW INSTALLATION: No Parking 7 a.m. - 4 p.m.
Monday thru Friday
LOCATION: 403 East Madison (Seven (7)
Parking spaces
REMARKS: Requested by Verkler Construction
- temporary - to be removed
7-31-92
APPROVE CONTRACTOR AND EXCAVATION BONDS
Mr. Leszczynski advised that the Engineering Department has
recommended that the following Contractors and Excavation bonds
be approved as indicated:
CONTRACTORS BOND -
- Louis Dean Spaid Approved Effective 6-17-91
d/b/a Dean's Concrete & Landscaping
EXCAVATION BOND
- Bradberry Brothers, Inc. Approved Effective 6-24-91
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REGULAR MEETING JUNE 24, 1991
Mr. Leszczynski made a motion that the recommendation be accepted
and the bonds be approved. Mrs. DeClercq seconded the motion
which carried.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS LISTS
Mr. Leszczynski advised that the Board is in receipt of two (2)
lists from the Department of Code Enforcement indicating that
forty-four (44) properties were cleaned from June 10, 1991 to
.June 13, 1991 and fifty-one (51) City-owned/Miscellaneous
properties were cleaned from June 10, 1991 to June 13, 1991.
Mrs. DeClercq therefore made a motion that the lists as submitted
be filed. Ms. Humphreys seconded the motion which carried.
APPROVE CLAIMS
Mr. Juan Manigault, Executive Director, Employment and Training
Service of St. Joseph County, submitted a list containing one
hundred ninety (190) claims and recommended approval.
Additionally, Chief Deputy Controller John D. Leisenring,
submitted Claim Docket No. 7493 through Claim Docket No. 7765
and recommended approval. Upon a motion made by Mrs. DeClercq,
seconded by Ms. Humphreys and carried, the claims were approved
and the reports as submitted were filed.
ADJOURNMENT
There being no further business to come before the Board, upon a
Motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and
carried, the meeting was adjourned at 9:45 a.m.
ATT T:
Sandra M. Parmerlee, Clerk
r
ohn E. Leszczy s i
Patricia E. DeClercq