Loading...
HomeMy WebLinkAbout06/17/91 Board of Public Works Minutes10 REGULAR MEETING JUNE 17, 1991 The regular meeting of the Board of Public Works was convened at 9:45 a.m. on Monday, June 17, 1991, by Board President John E. Leszczynski. Also present were Board members Patricia E. DeClercq and Katherine Humphreys as well as Board Attorney Jenny Pitts Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Bond of Contractor was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs,. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on June 10, 1991 were approved. OPENING AND AWARD OF QUOTATION - FAIRFAX ESTATES SUBDIVISION - DRAINAGE IMPROVEMENTS PROJECT Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to drainage improvements project. The following Quotation was publicly opened and read: WARNER AND SONS, INC. 29099 U.S. 33 West P.O. Box 87 Elkhart, Indiana 46515 Quotation was submitted by Mr. Mark A. Weaver, Estimator. QUOTATION: Base Bid: $23,100.00 Alternate - Add: $ 4,3.85.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Quotation in the amount of $23,100.00 as submitted by Warner and Sons, Inc. was awarded. In response to questions from the news media, Mr. Leszczynski advised that this is the first phase of a project to alleviate flooding problems and entails the installation of dry wells in the median on Fairfax Drive. APPROVE CONTRACT - DEPARTMENT OF ECONOMIC DEVELOPMENT/VALLEY AMERICAN BANK his. Marcia Townsend, Department of Economic Development, advised that submitted to the Board was a Contract between the City and Valley American Bank whereas the bank acts as a consortium member for the South Bend Home Improvement Loan Program. Ms. Townsend ,noted that this is the second Contract submitted to the Board with a consortium bank and two (2) more Contracts with other banks are expected to follow. Mrs. DeClercq made a motion that the Contract be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE AMENDMENT TO EMERGENCY BOARD -UP CONTRACT In a letter to the Board, Fire Chief Luther Taylor recommended that the following new paragraph 3(b)(v) be added as an Amendment to the Emergency Board -Up Contract: "A finding in any court of competent jurisdiction in the State of Indiana that either the contractor or any officer of the contractor or any member of the Contractor's Board of Directors has within the past two years violated any criminal 1 1 1 REGULAR MEETING JUNE 17, 1991 statute in connection with construction work or has committed fraudulent acts in connection with construction work." Mrs. DeClercq made a motion that the Amendment as submitted be approved. Ms. Humphreys seconded the motion which carried. Mr. Doug Holland and Mr. Andy VanLaere of Manvil Construction, Ihc., 55425 Berry Avenue, South Bend, Indiana, were present and advised the Board that they were told by a representative of the Fire Department to bill the City for some board -up work which they recently performed and inquired how to do so in light of the fact that the Emergency Board -Up Contract indicates that the City would not be responsible. Mr. Holland and Mr. VanLaere informed the Board that they have been called upon quite often to perform board -up services and in About two (2). out of every four (4) instances they are not able to recover costs either because the property owner does not have insurance or money to pay for the board -up or because it is arson. Board Attorney Jenny Pitts Manier advised Mr. Holland and Mr. VanLaere that she would relay their concerns to Chief Assistant Thomas Bodnar who represents the Fire Department. AWARD QUOTATION - ASBESTOS ABATEMENT - OSCO BUILDING Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Quotation of Specialty Systems of Illinois - South Bend Division, 1408 Elwood Avenue, South Bend, Indiana, in the"amount of $5,760.00, for the above referred to project be awarded. It was noted that Quotations for this project were opened by the Board on April 22, 1991. Ms.. Humphreys therefore made a motion that the recommendation be accepted and the Quotation be awarded. Mrs. DeClercq seconded the motion which carried. AWARD PROPOSAL AND APPROVE CONTRACT FOR COLLECTION SERVICES PAST DUE AMBULANCE ACCOUNTS FOR 1991 - FIRE DEPARTMENT Fire Chief Luther Taylor advised that pursuant to the June 3, 1991, opening of Proposals for collection_ services for past due ambulance accounts for 1991, it is his recommendation that the Proposal of the Credit Bureau of South Bend-Mishawka, 312 West Colfax Avenue, South Bend, Indiana, be awarded. Additionally submitted to the Board for approval was the appropriate Contract for Collection Services. Therefore, Mrs.. DeClercq made a motion that the Proposal be awarded and the Contract be approved and executed as submitted. Ms. Humphreys seconded the motion which carried. REQUESTS REFERRED: OF VIETNAM VETERANS TO CONDUCT 3RD ANNUAL P.O.W. M.I.A. HOSTAGE FREEDOM MARCH - AUGUST 10, 1991 In a letter to the Board, Ms. Brenda Frye, Vietnam Veterans, 245 Sorin Street, Niles, Michigan, advised that in honor of all the Americans who are held as Prisoners of War, Missing in Action or Hostages, by foreign and hostile nations, the Vietnam Veterans announce the third annual P.O.W., M.I.A. Hostage Freedom March to be held in honor of these most noble Americans. "Therefore, Ms. Frye requested permission and assistance with the March which will be held on August 10, 1991, in conjunction with LZ South Bend. The March will begin at 8:30 a.m. and will conclude at approximately 11:00 &.m. in Howard Park. Submitted with the request was a map indicating the route which the participants will follow. It was noted that the participants will remain on the sidewalks. 192 REGULAR MEETING JUNE 17. 1991 - OF ST. STEPHAN'S PARISH TO CLOSE MC PHERSON STREET, FROM THOMAS TO NAPIER AND TO CONDUCT 5K RUN IN CONJUNCTION WITH PARISH FESTIVAL - AUGUST 11, 1991 Rev. David J. Porterfield, Associate Pastor, St. Stephen's Parish, 1102 West Thomas Street, South Bend, Indiana, requested that McPherson Street, from Thomas to Napier Streets, be closed from 9:00 a.m. Saturday, August 10, 1991 through Sunday, August 11, 1991 in conjunction with the St. Stephen's Parish Summer Festival to be held on Sunday, August 11, 1991. Additionally, Rev, Porterfield requested permission to conduct a 5K Run in conjunction with the Parish Festival. The Run is scheduled to begin at 12:30 p.m. in front of the Church located at 1102 West Thomas Street on August 11, 1991. Rev. Porterfield submitted with this request a route that will be utilized by the runners. - OF OFFICE OF COMMUNITY AFFAIRS TO CLOSE VARIOUS STREETS IN CONJUNCTION WITH ETHNIC FESTIVAL ACTIVITIES - JUNE 25-301 1991 Ms. Mikki Dobski, Director, Office of Community Affairs requested that parking be banned and streets be closed in conjunction with the Ethnic Festival as follows: CLOSINGS - THRU SUNDAY, JUNE 30, 1991: - Tuesday, June 25 Michigan Street between Washington and Jefferson (at electrical service boxes only on Tuesday only), Wednesday, June 26 Michigan_ between Wayne and Western Thursday, June 27 Michigan between Jefferson & Wayne Friday, June 28 Michigan between Washington & Colfax NO PARKING• - All of the above - 6 p.m. Friday, June 29 All side streets along the Police Department. - Saturday, June 29 - 6 Boulevard along parade Sunday, June 30 at midnight - festival area as determined by a.m. - Noon - East Jefferson route. - TO PURCHASE CITY -OWNED LOT AT 726 PENNSYLVANIA Mr. Greg Mitchem, 732 East Pennsylvania, South Bend, Indiana, advised the Board that he is interested in purchasing the City -owned property located at 726 Pennsylvania. - TO CLOSE WAYNE STREET, FROM ESTHER TO GREENLAWN. FOR BLOCK PARTY - JULY 4, 1991 In a letter to the Board, Ms. Betsy Creary, 1720 East Wayne Street, South Bend, Indiana, on behalf of the Wayne Street ,neighbors, requested that Wayne Street, between Esther and Greenlawn Avenue, be closed on Thursday, July 4, 1991 from 1:00 p.m. to 10:00 p.m. for their annual neighborhood block party and parade. - TO CLOSE AMHURST, FROM CHIPPEWA TO MIAMI, FOR BLOCK PARTY - JULY 4, 1991 Mr. Larry Fribley, Jr., 914 Amhurst Avenue, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Amhurst, from Chippewa to Miami, be closed from 1:00 p.m. to 11:00 p.m. on Thursday, July 4, 1991, for a block party. 1 1 1 REGULAR MEETING JUNE 17, 1991 - OF CITY AWNING TO INSTALL CANOPY AT 1510 SOUTH MICHIGAN STREET (PDH OFFICE PRODUCTS) In a letter to the Board, Mr. Robert L. Hinsch, Sales Representative, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install a back -lit canopy at PDH Office Products, 1510 South Michigan Street, South Bend, Indiana. Mr. Hinsch submitted with the request a drawing of the canopy indicating its size and dimensions. Mr. Leszczynski made a motion that the above requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF SOUTH BEND URBAN ENTERPRISE ASSOCIATION THAT THE BOARD OF PUBLIC WORKS ACT AS AGENT FOR PURPOSES OF SOLICITING QUOTATIONS AND AWARDING AND ADMINISTERING A CONTRACT FOR THE CLEANING AND DISPOSAL OF PIT WASTES FROM THE TORRINGTON FACILITY In a letter to the Board, Ms. Pamela Meyer, UEA Program Director, 1200 County -City Building, South Bend, Indiana, advised that at its meeting held on June 12, 1991, the South Bend Urban Enterprise Association, Inc., voted to authorize the Board of Public Works to act as its agent for purposes of soliciting quotations and awarding and administering a contract for the cleaning and disposal of pit wastes from the former Torrington_ facility that the UEA has recently purchased. She indicated that her letter shall serve as the formal request of the UEA that the Board accept this request and designation and proceed, at the appropriate time, with the solicitations of quotations. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUESTS: Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the following requests and approval is recommended. Motions approving the requests are as follows: - REQUEST TO ST.. JOSEPH COUNTY LIBRARY TO INSTALL TWELVE (12) DIRECTIONAL SIGNS Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request of the St. Joseph County Library as received by the Board on August 27, 1990 was approved. REQUEST OF KIDS KLUB FROM CHIPPEWA HEIGHTS WESLEYAN CHURCH TO CONDUCT PARADE - JULY 20, 1991 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to request, which was submitted to the Board on June 10, 1991, was approved. REQUEST TO CLOSE WILBER, FROM MAR UETTE TO PORTAGE, FOR NEIGHBORHOOD BLOCK PARTY -,JULY 4, 1991 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request to close Wilber Street for a block party, as submitted on June 3, 1991, was approved. NEIGHBORHOOD B Mrs. DeClercq request, which was submitted on ,Tune 10, 1991, )De approved. Ms. Humphreys motion which carried. that the above to the Board seconded the referred t REGULAR MEETING JUNE 17, 1991 REQUEST OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE A PORTION OF ASSUMPTION DRIVE FOR ANNUAL PARISH FESTIVAL - AUGUST 18, 1991 Mrs. DeClercq made a motion that the request of St. Mary of the Assumption Church to close a portion of Assumption Drive in conjunction with their Parish festival as submitted on June 10, 1991 be approved. Ms. Humphreys seconded the motion Which carried. REQUEST OF OFFICE OF COMMUNITY AFFAIRS TO CONDUCT PARADE, BIKE RACE, BED RACE, ICE SCULPTURE, RUN AND SHUTTLE, IN CONJUNCTION WITH ETHNIC FESTIVAL - JUNE 29-30, 1991 Ms. Humphreys made a motion that the request to conduct the above named various events in conjunction with the Ethnic Festival, said request submitted on June 3, 1991, be approved. Mrs. DeClercq seconded the motion which carried. APPROVE CIRCUS AND CARNIVAL LICENSE APPLICATION Mr. Leszczynski advised that the Board.is in receipt of a Carnival .and Circus license application as submitted by Mr. Drew Leach, President, Potawatomi Zoological Society, Box 1764, South Bend, Indiana, to conduct a carnival at the Potawatomi Zoo, 500 South Greenlawn Avenue, South Bend, Indiana, on Wednesday, June 19, 1991, Thursday, June 20, 1991, Friday, June 21, 1991, Saturday, June 22, and Sunday, June 23, 1991. Mr. Leszczynski dlso advised that this application has been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mrs. DeClercq made a motion that the application be approved. Ms. Humphreys seconded the motion which carried. APPROVE CONTRACTORS BOND Mr. Leszczynski advised that the Engineering Department has recommended that the Bond of Contractor for Electro Transfer Systems, Inc., 1916 South Main Street, South Bend, Indiana, be approved effective June 17, 1991. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bond be approved. Mrs. DeClercq seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. REMOVAL: Handicap Parking Sign LOCATION: 1110 East Chalfant REMARKS: Resident, Mrs. Thelma Paskell, deceased. APPROVE TITLE SHEET - CROSS CREEK - SECTION FOUR ',SEWER/WATER/STREET) Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS LISTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that sixty-six (66) properties were cleaned from June 3, 1991 to June 6, 1991 and forty (40) City-owned/Miscellaneous properties were cleaned from June 3, 1991 to June 6, 1991. Mrs. DeClercq therefore made a motion that the lists as submitted be filed. Mr. Leszczynski seconded the motion which carried. 1 REGULAR MEETING JUNE 17, 1991 1 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried the Certificate of Insurance for Bradberry Brothers, Inc., 20061 Dice Street, South Bend, Indiana, was accepted and filed. FILING OF HUMANE SOCIETY MONTHLY REPORT - MAY Mr. Leszczynski advised that the Board is in receipt of the Monthly Service Report for the month of May as submitted by The Humane Society of St. Joseph County, IN, Inc., indicating the number and types of animals handled for the City of South Bend. Mrs. DeClercq made a motion that the report be accepted for filing. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 7091 through Claim Docket No. 7440 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the report as submitted was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting was adjourned at 10:04 a.m. ATTEST: Sandra M. Parmerlee, Clerk L/ohn E. Leszcz-fnk-k'i Patricia E. DeClercq a�herine Humphedys'"