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HomeMy WebLinkAbout06/10/91 Board of Public Works MinutesREGULAR MEETING JUNE 10, 1991 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, June 10, 1991, by Board President John E. Leszczynski.. Also present were Board members Patricia E. DeClercq and Katherine Humphreys and Board Attorney Jenny Pitts Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, an IBM Change Authorization was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on June 3, 1991 were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I HOUSING DEVELOPMENT CORPORATION HOUSING REHABILITATION FUND ACTIVITY Ms. Marcia Townsend, Department of Economic Development, advised that this Addendum extends the Contract until December 31, 1991 in order to provide more time to the Housing Development Corporation to utilize the funds allocated for this activity. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Addendum was approved and executed. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES - COMBINED SEWER OVERFLOW CONTROL STUDY Mr. Leszczynski advised that submitted to the Board was Amendment No. 1 to the Agreement for Professional Engineering Services between the City of South Bend and Greeley and Hansen, 3750 Guion Road, Suite 200, Indianapolis, Indiana, in regards to the combined sewer overflow control study which the Board of Public Works approved and executed on October 29, 1990. Mr. Leszczynski noted that this Amendment adds subcontractors ADS for Flow monitoring and Lawson -Fisher for river sampling, that were omitted from the original Agreement. Mr. Leszczynski further noted that the addition of these subcontractors adds $113,715.00 to the Contract for a new total of $1,300,327.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Amendment No. 1 was approved and executed. In response to questions from the news media, Mr. Leszczynski advised that the total timeframe for this project is two (2) years and that the original Agreement entered into in 1990 was Just with Greeley and Hansen. He noted that the addition of the subcontractors was an expected action and it is likely that there will be additional costs added to this project in the future as well. ,APPROVE PROPOSAL FOR CONTINUING CONSULTING SERVICES - DIVISION OF ENVIRONMENTAL SERVICES Mr. Karl Kopec, Operations Manager, Division of Environmental Services, in a letter to the Board, advised that the Division of Environmental Services, is desirous of obtaining the services of Kiefer Consulting to provide technical assistance in the start-up and operation of its digested sewage sludge land application REGULAR MEETING JUNE 10, 1991 program. In that regard, Mr. Kopec submitted to the Board a Proposal for consuling services which outlines the scope of services of Kiefer Consulting. He noted that the Division is satisfied that this arrangement with Kiefer Consulting is the best means to assure that South Bend'.s land application program gets off to a proper start. Mr. Leszczynski informed members of the Board and media that Kiefer Consulting will provide consulting services associated with sludge land application program once the City starts land application. He noted that the City should be receiving its Land Application Permit in the near future. Mr. Leszczynski indicated that Kiefer Consulting shall be paid the fee of seventeen thousand six hundred and sixty dollars ($17,660.00) for one (1) year. Therefore, Ms. Humphreys made a motion that the Proposal be approved and executed. Mrs.. DeClercq seconded the motion which carried. APPROVE IBM CHANGE AUTHORIZATION Mr. Leszczynski advised that submitted to the Board was an IBM Change Authorization indicating the addition of six (6) modems to be installed at the Water Works which was part of the original bid but which was previously eliminated. At this time it has been determined that the modems are needed. The total cost of each modem is six thousand seventy-five dollars ($6,075.00). It was noted that these modems are part of the City`s new automated information processing system and will be utilized for the to -house billing of water works customers which will begin in July or August of this year. Therefore, Ms. Humphreys made a motion that the Change Authorization as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION - WAYNE STREET/ST. JOSEPH PARKING GARAGE - RETAIL SPACES NOS. 1 & 2 Mr. Leszczynski advised that Hurtt-Kenrick Architects, as Architect, Majority Builders, Inc., as Contractor and the Division of Engineering, have submitted to the Board a Certificate of Substantial Completion for the Wayne Street/St. Joseph Parking Garage - Retail Spaces Nos. 1 & 2 project which they have approved and executed. Ms. Humphreys therefore made a motion that the Certificate be approved and executed. Mrs. DeClercq seconded the motion which carried. RATIFY AWARD OF BID - EMERGENCY PAVEMENT REPAIR - BENDIX DRIVE Mr. Carl Littrell, Director, Division of Engineering, advised the Board that per the authority granted by the Board at its May 28, 1991 meeting, emergency repairs have been made to Bendix Drive in the interest of public .safety and welfare. The following Contractors submitted quotations on this emergency pavement repair work to the northbound lanes of Bendix Drive: Kaser-Spraker Construction, Inc. $3,690.00 McIntyre & Jones $4,300.00 Rieth-Riley Construction $5,500.00 The lower bidder, Kasper-Spraker began work on the project on May 30, 1991 and the street was opened to traffic on June 3, 1991. The Division of Engineering has inspected the work and found it to be satisfactory in every way. Therefore, Mrs. DeClercq made a motion that the Board ratify the award of the bid to Kaser-Spraker as outlined -above. Ms. Humphreys seconded the motion which carried. 1 1 185 REGULAR MEETING JUNE 10, 1.991 APPROVE AMENDMENT TO CHART OF CHARGES - CODE ENFORCEMENT CLEAN-UP CREW CHARGES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the Department is increasingly being faced with situations where the clean-up crew has to dispose of hazardous or unknown substances. Charges for the disposal of the hazardous or unknown substances are being set on a case by case basis once the substance is identified. Mrs. DeClercq noted that the Department has to determine how the the substance should be handled and disposed of and then the property owner is billed accordingly. Mrs. DeClercq also noted that the letter that the Department sends to property owners advising them that their property must be cleaned or the City's clean-up crew will clean it, has been revised to include information that property owners will also be billed for the actual cost for the removal and disposal of any hazardous or unknown substances on the property. It is noted that on September 22, 1987 the Board of Public Works approved a Chart of Charges for cleaning of property by the clean-up crew. For the reasons stated above Mrs. DeClercq requested that the Board approve an Amendment to the Chart of Charges by adding the following: Item 10. Disposal of toxic, hazardous or other unknown substances will be billed to the property owner in the amount of actual charges incurred. Mrs. DeClercq requested that this Amendment become effective from and after its approval by the Board. In response to questions from the news media, Mrs. DeClercq indicated that the clean-up crew has been encountering situations mere there are rubber tires to be disposed of as well as barrels of Unidentified materials which have to be analyzed and properly prepared for removal. Ms. Humphreys made a motion that the Amendment as submitted be approved. Mrs. DeClercq seconded the motion which carried. APPROVE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT MORRIS CIVIC AUDITORIUM AND PALAIS ROYALE RESTORATION Submitted to the Board was the Standard Form of Agreement Between Owner and Architect between the City of South Bend, as Owner and Sovik Mathre Sathrum Quanbeck Schlink Edwins (SMSQ), Architects, 205 South Water Street, P.O. Box 390, Northfield, Minnesota with Associate Architects, BKLC Architects, South Bend, Indiana, in regards to the Morris Civic Auditorium and Palais Royale Restoration Project. The Agreement noted that the basic services Eees are ten per cent (100) of total construction cost for a single or combined construction project. Ms. Humphreys made a motion that the Agreement be approved as submitted. Mrs, DeClercq seconded the motion which carried. APPROVE REQUEST OF DEPARTMENT OF ECONOMIC DEVELOPMENT TO ADVERTISE FOR THE RECEIPT OF BIDS FOR DEMOLITION AND ASBESTOS ABATEMENT - WEST WASHINGTON-CHAPIN DEVELOPMENT AREA In a letter to the Board, Mr. David L. Norris, Project Manager, West Washington -Chapin Revitalization Project, Department of Economic Development, requested that the Board advertise for the receipt of bids for the removal of asbestos from the following buildings: 1. 1238 West Washington 2. 1242-48 West Washington 3. 1301 West Washington 4. 1303-05 West Washington 5. 1331 West Washington 186 REGULAR MEETING JUNE 10, 1991 Additionally, the Department of Redevelopment requested that the Board advertise for the receipt of bids for the demolition of the following buildings: 1. 114 North Walnut 2. 1154 West Washington 3. 1247-49 West Washington 4. 1217-21 West Washington 5. 1302-04 1/2 West Washington. Mr. Norris noted that the above mentioned five (5) buildings either do not have any asbestos in them or have had the asbestos removed in accordance with federal and state regulations. He further noted that all of the above properties are within the West Washington -Chapin Development Area and are owned by the South Bend Department of Redevelopment. Mr. Leszczynski made a motion that this request be approved. Mrs. DeClercq seconded the motion which carried. REQUESTS REFERRED: OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE A PORTION OF ASSUMPTION_ DRIVE FOR ANNUAL PARISH FESTIVAL - AUGUST 18. 1991 Father John F. Pfister, Pastor, St. Mary of the Assumption Church, 3501 South Locust Road, South Bend, Indiana, requested permission to close a portion of Assumption Drive on Sunday, August 18, 1991 from 12:00 noon to 9:00 p.m. in conjunction with the Annual Parish Festival. OF KIDS KLUB OF CHIPPEWA HEIGHTS WESLEYAN CHURCH TO CONDUCT PARADE - JULY 20, 1991 In a letter to the Board, Ms. Doris E. Zeiger, Director of Children's Ministries, Chippewa Heights Wesleyan Church, 3712 South Michigan Street, South Bend, Indiana, requested permission to conduct a Kid's Klub Parade on Saturday, July 20, 1991 beginning at 10:00 a.m. with a rain date of July 27, 1991. Ms. Zeiger noted that the parade will begin in the church parking lot and proceed north on the alley east of lot to Klinger Street, Klinger to St. Joseph Street, St. Joseph Street south to Sherwood, Sherwood east to Fellows Street, Fellows Street south to Southmore Circle (Langley and Montgolfier), Southmore Circle west to Fellows Street, Fellow Street south to Chippewa Avenue and Chippewa Avenue west to the alley and north to the parking lot. TO CLOSE DALE STREET, BETWEEN IRVINGTON AND ECKMAN, FOR NEIGHBORHOOD BLOCK PARTY - JULY 6, 1991 In a letter to the Board, Ms. Candy Howell, 921 East Eckman, South Bend, Indiana, and Ms. Ruth Chapman, 1020 Irvington, South Bend, Indiana, requested permission to close Dale Street, between the 900 .and 1000 blocks of Irvington and Eckman Street, for the 5th annual neighborhood block party on Saturday, July 6, 1991 from 12:00 noon to 9:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above requests were referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUESTS: - OF HOSPICE OF ST. JOSEPH COUNTY, INC. TO CONDUCT ANNUAL 17K WALK FOR HOSPICE - OCTOBER 13, 1991 REGULAR MEETING JUNE 10, 1991 - OF OFFICE OF COMMUNITY AFFAIRS TO UTILIZE PARKING SPACES IN THE COLFAX AND WAYNE STREET PARKING GARAGES FOR DISPLACED MONTHLY PARKERS IN CONJUNCTION WITH ETHNIC FESTIVAL ACTIVITIES - JUNE 27-28, 1991 - OF 1991 COMMITTEE FOR THE CROP WALK TO CONDUCT ANNUAL CROP WALK - SEPTEMBER 29, 1991 - TO CLOSE SUNNYMEDE, FROM TWYCKENHAM TO GREENLAWN, FOR BLOCK PARTY - JULY 4, 1991 OF SESQUICENTENNIAL COMMITTEE OF UNIVERSITY OF NOTRE DAME TO CONDUCT PARAGE - NOVEMBER 1, 1991 - TO CLOSE 500 BLOCK OF BIRDSELL FROM THE ALLEY TO FASSNACHT FOR BLOCK PARTY - JULY 20, 1991 - TO CLOSE NAPIER, FROM MAPLE TO MC PHERSON, FOR BLOCK PARTY - AUGUST 24, 1991 - OF SOUTH BEND BRANCH OF NATIONAL ASSOCIATION OF LETTER CARRIERS TO CONDUCT INTERSECTION SOLICITATIONS FOR MDA - AUGUST 18, 1991 TO UTILIZE JEFFERSON STREET PARKING GARAGE FOR HAMFEST - JUNE 22-23, 1991 OF AWNINGS UNLIMITED, INC. TO INSTALL AWNING AT NIPSCO. 307 NORTH MICHIGAN STREET - TO CLOSE BADER AVENUE, FROM CAMPEAU TO GREENLAWN, FOR NEIGHBORHOOD BLOCK PARTY - JUNE 15 1991 Mr. Leszczynski advised that the above referred to requests, which were submitted to the Board on March 4, 1991, April 8, 1991, April 29, 1991, May 28, 1991, as well as the request submitted by Patrick and Bobbi McMahon_, 1805 Bader Avenue, South Pend, Indiana, on behalf of the residents of Bader Avenue to close Bader Avenue from Campeau to Greenlawn on Saturday, June 15, 1991 from 3;00 p.m. to 9:00 p.m. (rain date of Sunday, June 16, 1991) for a neighborhood block party, have been reviewed by the appropriate City departments and bureaus and approval is recommended. It is further noted that the request of Mr. & Mrs. Tino Terrell to close 1100 West Napier and McPherson from the alley at 1120 West Napier for a back -to -school block party was reviewed by the Bureau of Traffic and Lighting who recommended that Napier Street be closed from Maple to McPherson. Therefore, Mrs. DeClercq made a motion that the recommendations be accepted and the requests be approved. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr, Leszczynski, seconded by Mrs. DeClercq and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION: REMOVAL OF: REMARKS: 2. REMOVAL OF: LOCATION: REMARKS: Handicap Sign at 908 West Thomas Handicap Sign at 718 North Alley Handicap person, Mr. James White, moved from 718 North Allen to 908 West Thomas. Handicap Sign 1214 South 29th Street Mrs. Agnes Smith now resides in a nursing home & signs not needed. REGULAR MEETING 3. NEW INSTALLATION: LOCATION: REMARKS: JUNE 10, 1991 Stop Sign (24x24) Frances and South Bend Avenue "T" intersection. .APPROVE TITLE SHEET - HERMITAGE SOUTH ESTATES (SANITARY SEWER/WATER/STREET) Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Title Sheet was approved and signed. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the following Sidewalk Sale Permit application has been received: 1. NAME: Osco Drug ADDRESS: 128 South Michigan Street BY: Norman Johnson, General Manager DATES: June 28-29-30, 1991 Mrs. DeClercq made a motion that the application be approved. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Certificates of Insurance for the following were accepted and filed: 1. Clint Yeager d/b/a Bonneyville Carriage Rides Bristol, Indiana 46507 2. Ancon Construction Company, Inc. 2146 Elkhart Road P.O.. Box 825 Goshen, Indiana 46526 APPROVE EXCAVATION BOND Mr, Leszczynski advised that the Engineering Department has recommended that the Excavation Bond for Griffen Plumbing -Heating -Cooling, Inc., 25922 Borg Road, Elkhart, Indiana, be approved effective June 10, 1991. Mrs. DeClercq therefore made a motion that the recommendation be accepted and the bond be approved. Mr. Leszczynski seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS LISTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that forty-nine (49) properties were cleaned from May 28, 1991 to May 30, 1991 and that twenty-eight (28) City-owned/Miscellaneous properties were cleaned from May 28, 1991 to May 30, 1991. Mrs. DeClercq therefore made a motion that the lists as submitted be filed. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing one hundred eighteen (118) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket Nos. 6784 through 6819 and 6823 through 7085 and recommended approval. REGULAR MEETING JUNE 10, 1991 LI 1 Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting was adjourned at 9:55 a.m. ATTEST: V � Sandra M. Parmerlee, Clerk J hn E. Leszc` ki Patricia E. DeClercq