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HomeMy WebLinkAbout06/03/91 Board of Public Works Minutes76 REGULAR MEETING JUNE 3, 1991 The regular meeting of the Board of Public Works was convened at 9.37 a.m. on Monday, June 3, 1991, by Board President John E. Leszczynski. Also present was Board member Patricia E. DeClercq and Board Attorney Jenny Pitts Manier. Board Member Katherine Humphreys was not in attendance. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, one (1) Traffic Control Device was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on May 28, 1991 were approved. ,APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: NEW INSTALLATION: Stop Sign (24x24) LOCATION: Somersworth & Landsdown REMARKS: Newly constructed street OPENING OF BIDS - TWELVE (12) 10'X7' DUMP BODIES AND TWELVE (12) HOIST ASSEMBLIES This was the date set for receiving and opening of sealed bids -for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NEIL'S AUTOMOTIVE SERVICE, INC. 62915 Red Arrow Highway Hartford, Michigan 49057 Bid was signed by Mr. Pat Peters, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $4,405.82 'was submitted. BID - Twelve (12) Galion, Model NEAP6 Dump body and hoist package body, Model 408U 10' long x 7' wide inside. 5.5 to 7.5 cubic yard capacity, 2611 sides and 36" ends. Constructed of 8 ga. hi -,resistant steel throughout. Boxed reinforced top rail w/3" wide side board gussets 8 ga. hi -resistant steel floor w/2" side to floor radius. Tailgate completely pattern built with double acting feature fully boxed 8 ga. hi -resistant steel w/2 vertical and 1 horizontal reinforcements. Heavy duty 3-2 hardware. 1/2 x 84" half cab shield. Model U850 C underbody 17 ton hoist less hydraulics. The lights shall be recessed vertically in rear post section of dump body, as per specifications and attached drawing. Each: $ 3,671.52 Total: $44,058.24 ,DEEDS EQUIPMENT COMPANY, INC. 8015 East 45th Street Box 26036 Lawrence, Indiana 46226 10- REGULAR MEETING JUNE 3, 1991 Bid was signed by Mr. John K. Brennan, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of ten per cent (10%) was submitted. BID: Galion, Model 408, Neap *6, Body with Galion U850C hoist and all related items: Each: $ 3,476.00 Fontaine, Model U-551, Body with hoist, Model U50M-823 and all related items: Each: $ 3,392.00 ALLIED TRUCK EQUIPMENT CORPORATION 4821 Massachusetts Avenue Indianapolis, Indiana 46218 Bid was signed by Mr. Rod Miller, Sales Manager, Non - Collusion Affidavit was in order and a Bid Bond in the amount of ten per cent (10%) was submitted. BID: Twelve (12) Each Dump Bodies and Hoists - Anthony Model 1084A5 heavy duty dump body, 10'x7', 5-7 yard capacity with Model 816SA 16.2 ton capacity, single acting, double arm under body hoist. Body and hoist per specifications with one exception; hoist has 880 CID instead of 1,000 requested. Price is delivered - not installed. Each: $ 4,087.00 Total: $49,044.00 Option: Recessed amber strobe with built in flasher, deduct: Each: $ 158.00 Total: $ 1,896.00 Twelve (12) Each Aristrocrat Model 5-25U heavy duty dump body, 101x7�, 5-6 yard capacity with Model 820UDA hoist with 16.7 ton capacity. Body and hoist per specifications. Cab shield loose. Price is delivered - not installed. Each: $ 4,258.00 Total: $51,096.00 Option: Recessed amber strobe with built in flasher, deduct: Each: $ 158.00 Total: $ 1,896.00 Twelve (12) Each Perfection Model 244 heavy duty dump body, 101x7', 5-6 yard capacity with Model 4825 hoist with 17.2 ton capacity. Body and hoist per specifications. Cab shield loose. Price is delivered, not installed. Each: $ 4,556.00 Total: $54,672.00 Option: Recessed amber strobe with built in flasher, deduct: Each: $ 158.00 Total: $ 1,896.00 Option: For hoists less pump and drivelines, Deduct: $ 225.00 Total: $ 2,700.00 Note: All above bodies are less PTO's. REGULAR MEETING JUNE 3, 1991 FONTAINE TRUCK EQUIPMENT COMPANY 2770 Bluff Road Indianapolis, Indiana Bid was signed by Mr. George Wilson, Assistant General Manager, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a Bid Bond in the amount of $4,800.00 was submitted. BID: Twelve (12) Dump Bodies FTEC B10U Each: $ 3,453.00 Total: $41,436.00 NORTHERN EQUIPMENT COMPANY, INC. 16465 West Lincoln Highway Plymouth, Indiana 46563 Bid was -signed by Mr. Willard Frost, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $4,326.00 was submitted. BID• Twelve (12) Galion, Model 408-U, 10' dump bodies with Model U-850-C hoists, 1/2 cab shields, 1/2" x3" flat steel re-enforcements, to meet all specifications. All lighting to meet all specifications and mounted to meet all specifications. Delivered to the City of South Bend: Total: $43,260.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids received were referred to Mr. Phil St. Clair, Director, Division of Equipment Services, for review and recommendation. OPENING OF PROPOSALS - DEBT COLLECTION SERVICES FOR PAST DUE ,AMBULANCE ACCOUNTS FOR THE SOUTH BEND FIRE DEPARTMENT FOR 1991 This was the date set for receiving and opening of sealed Proposals for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ,:REDIT BUREAU OF SOUTH BEND-MISHAWAKA 312 West Colfax Avenue South Bend, Indiana 46634 Proposal was submitted by Mr. Ron R. Wujcik, General Manager. PROPOSAL: Commission rate is thirty per cent (300) for accounts with the exception of accounts placed in suit or forwarded, which is fifty per cent ( 50 0) . FEDERATED COLLECTION AGENCY 2015 West Western Avenue Suite 138, Marycrest Building South Bend, Indiana 46629 Proposal was submitted by Mr. Robert Forgash, President. PROPOSAL: Federated Shall retain thirty-five per cent (35%) for all monies collected and no fees will be assessed on unrecovered 1 1 1 accounts. REGULAR MEETING JUNE 3, 1991 MIDWEST COLLECTION SERVICES, INC. 3222 Mishawaka Avenue P.O. Box 4187 South Bend, Indiana 46634 Proposal was submitted by Mr. John N. Nickelson, President. PROPOSAL: Rates: Thirty-five per cent (350) straight Fifty per cent (500) sue, transfer or skip. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq .and carried, the bids received were referred to the Fire Department for review and recommendation. APPROVE AGREEMENT FOR STAFF SUPPORT - NEIGHBORHOOD BUSINESS DEVELOPMENT Submitted to the Board was an Agreement for Staff Support between the Neighborhood Business Development Corporation, Inc., and the City of South Bend by and through its Board of Public Works on behalf of its Economic Development Department for 1991. The Agreement indicates that the NBDC shall pay to the City the sum of ten thousand dollars ($10,000.00) for these staff services. Therefore, Mrs. DeClercq made a motion that the Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT - SOCIETY BANK - RE: SOUTH BEND HOME IMPROVEMENT LOAN PROGRAM Mr. Leszczynski advised that submitted to the Board was a Contract between the City of South Bend and Society Bank whereby the bank acts as a consortium member bank for guaranteed home loans under the South Bend Home Improvement Program. Mrs. DeClercq made a motion that this Contract be approved. Mr. Leszczynski seconded the motion which carried. APPROVE AGREEMENT FOR PROFESSIONAL SERVICES - AIRPORT 2010 PROJECT Mr. Jon Hunt, Executive Director, Department of Economic Development, submitted to the Board a Proposal for Professional Services, as received from Marketing Partners, 420 Main Street, St. Joseph, Michigan, in the amount of six thousand dollars ($6,000.00) in regards to the Airport 2010 Project. The Proposal indicates that Marketing Partners shall provide a marketing situation assessment as a preliminary step to help the City attract high -quality economic investment that matches available resources and the proposed land uses of the project. Mr. Hunt was present and informed the Board that Marketing Partners will help the City in the initial stages of developing a marketing plan for the Airport 2010 project by doing some initial research and analysis with some of the planning going into the marketing research. Mr. Hunt noted that this out-of-town firm was selected for two (2) reasons, one being that one of the former principals of Project Future is associated with this firm and he is familiar with the area and also because of Marketing Partner's track record in handling this type of situation. Mr. Hunt reiterated that this is only the first step in the process for the Airport 2010 Project. In response to an inquiry from Mr. Leszczynski regarding the Redevelopment Commission's comments concerning this Proposal, Mr. Hunt noted that the Redevelopment Commission was advised of this Proposal but because civil City of South Bend funds will be ' O REGULAR MEETING JUNE 3, 1991 utilized, it was determined by Chief Assistant City Attorney Jenny Pitts Manier that Board of Public Works approval would be required and not Redevelopment Commission approval. Therefore, Mrs. DeClercq made a motion that the Proposal be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE NOTICE OF SUBSTANTIAL COMPLETION - CONTRACT II, DIVISION A - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mr. Robert Toppel, Construction Coordinator, submitted to the Board a Substantial Completion Certificate for Contract II, Division A of the Wastewater Treatment Plant Improvements Project. Mr. Leszczynski made a motion that the Notice of Substantial Completion be approved and executed. Mrs. DeClercq seconded the motion which carried. REQUESTS REFERRED: - TO PURCHASE CITY -OWNED PROPERTY AT 1614 SCOTT STREET In a letter to the Board, Todd and Candy Manges, 513 West Calvert Street, South Bend, Indiana, advised that they recently purchased a house at 1618 Scott Street and are interested in purchasing the City -owned lot Next door to the house at 1614 Scott Street. TO PURCHASE CITY -OWNED PROPERTY AT 705 WENGER In a letter to the Board, Ms. Rosa Perkins, 725 East Wenger Street, South Bend, Indiana, advised that she and her husband are interested in purchasing the City -owned lot at 705 Wenger Street which her husband has maintained for more than twenty-five (25) years. - TO CLOSE WILBER STREET, FROM MARQUETTE TO PORTAGE, FOR NEIGHBORHOOD BLOCK PARTY - JULY 4, 1991 Ms. Susan Farrell, 1842 Wilber Street, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that the 1800 block of Wilber, from Marquette and Wilber to Portage and Wilber, be closed from 2:00 p.m. to 6:00 p.m. on July 4, 1991 for a neighborhood block party. OF OFFICE OF COMMUNITY AFFAIRS TO CONDUCT, PARADE, BIKE RACE, BED RACE, ICE SCULPTURE, RUN AND SHUTTLE, IN CONJUNCTION WITH ETHNIC FESTIVAL - JUNE 29-30, 1991 Ms. Mikki Dobski, Director, Office of Community Affairs, requested permission to conduct the following events in conjunction with the Ethnic Festival: PARADE: BIKE RACE• BED RACE_ ICE SCULPTURE: RUN• June 29, 1991 10 a.m. - 12:00 noon Eddy Street, East Jefferson Blvd., to Columbia June 29, 1991 12:00 noon - 7:00 p.m. St. Joseph, Western,.Columbia & Wayne (around St. Joseph Towers) June 30, 1991 11:00 a.m. - 3:00 p.m. Washington, between Michigan and Main June 30, 1991 1st Source/Marriott Sidewalk June 30, 1991 7:30 a.m. Same route as last year - Howard Park, Northside Boulevard 1 1 1 REGULAR MEETING JUNE 3, 1991 SHUTTLE: JUNE 29-30, 1991 12:00 Noon - 7:00 p.m. The shuttle will operate between the Festival, Coveleski Stadium and the East Race Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above requests were referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF THE REDEVELOPMENT COMMISSION THAT THE BOARD OF PUBLIC WORKS ACT AS AGENT FOR SMALL SCALE DEMOLITION AND ASBESTOS ABATEMENT & SOLICIT BIDS - STUDEBAKER CORRIDOR In a letter to the Board, Ms. Ann E. Kolata, Director, Redevelopment Commission, requested that the Board of Public Works act as agent for the Redevelopment Commission in the matter of small scale demolition and asbestos abatement in the Studebaker Corridor. Ms. Kolata further requested that the Board advertise for the receipt of bids for the asbestos abatement and demolition in the Studebaker Corridor. Mrs. DeClercq made a motion that the requests be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR ONE (1) 1500 GPM COMBINATION PUMPER AND ELEVATING DEVICE WITH A -TELESCOPING BOOM 65 FEET IN HEIGHT - FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor requested that the Board advertise for the receipt of bids for the above referred to equipment. Chief Taylor stated that this vehicle will replace a unit now in service and that lease purchase agreements, funded by the Emergency Medical Services Capital Improvement Fund, will be the method used for payment. Mrs. DeClercq made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUESTS: OF FIRST UNITED METHODIST CHURCH TO CLOSE ALLEY AND EAST/WEST ALLEY AROUND THE WITH FUND-RAISER - JUNE 29, 1991 E NORTH/SOUTH IN CONJUNCTION - OF LOCAL YOUTH DEPARTMENT I.B.P.O.E. OF W. TO CONDUCT MARCH - JUNE 8, 1991 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on May 20, 1991 and May 28, 1991, and approved is recommended. Therefore, in separate motions, Mrs. DeClercq moved that the recommendations be accepted and the requests be approved-. Mr. Leszczynski seconded the motions which carried. APPROVE TITLE SHEET - HERMITAGE SOUTH ESTATES - SECTION 1 - PART 2 (SEWER/WATER/STREET) Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. AND/OR RELEASE C AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the following bonds be approved and/or released as indicated: CONTRACTORS BOND REGULAR MEETING Susanna J. Brown 1538 Vernerlee Lane South Bend, IN - LaFree Excavating 1251 West 3rd Street Osceola, IN EXCAVATION BOND - Abe's Free Flow, Inc. 406 East Calvert South Bend, IN Therefore, Mr. Leszczynski approved and/or released as the motion which carried. JUNE 3, 1991 Approved Effective 6-3-91 Released Effective 9-21-91 Approved Effective 6-3-91 made a motion that the bonds be recommended. Mrs. DeClercq seconded FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS LISTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that fifty (50) properties were cleaned from May 20, 1991 to May 23, 1991 and that twenty-four (24) City-owned/Miscellaneous properties were cleaned from May 20, 1991 to May 22, 1991. Mrs. DeClercq therefore made a motion that the lists as submitted be filed. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 6548 through Claim Docket No. 6777 and recommended approval.. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting was adjourned at 9:50 a.m. i Jbhn E. Leszczyn ATTE T: Sandra M. Parmerlee, Clerk 1