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HomeMy WebLinkAbout05/28/91 Board of Public Works MinutesIM REGULAR MEETING MAY 28, 1991 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, May 28, 1991, by Board President John E. Leszczynski. Also present was Board member Patricia E. DeClercq and Board Attorney Jenny Pitts Manier. Board Member Katherine Humphreys was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq,'seconded by Mr. Leszczynski and carried, the minutes of the regular meetings of the Board held on May 13, 1991 and May 20, 1991, were approved. AGENDA ITEMS ADDED/STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq .and carried, the following items were added to the agenda: 1. Invoke emergency powers of the Board to authorize repairs at Bendix/Sugar Maple Lane 2. Award bid for repairs - Robertson's building Additionally, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were stricken from the agenda at this time: 1. Request of the Redevelopment Commission to have the Board of Public Works act as Agent regarding small scale asbestos abatement and demolition - Studebaker Corridor 2. Request to advertise for the receipt of bids for asbestos abatement and demolition - Studebaker Corridor APPROVE INVOKING EMERGE. BENDIX/SUGAR MAPLE LANE OF THE BOARD FOR REPAIRS Mr. Leszczynski advised that over the weekend some pavement sunk in the vicinity of Bendix/Sugar Maple Lane. Therefore, Mr. Leszczynski made a motion that the Board invoke its emergency powers and authorize the solicitation of quotations for the repair to the pavement at that location. Mrs. DeClercq seconded the motion which carried. AWARD BID - EMERGENCY REPAIRS TO ROBERTSON'S BUILDING It is noted that on May 6, 1991, pursuant to the request of the Department of Economic Development, the Board of Public Works declared that an emergency existed in that portions of the exterior wall of the Robertson's Building were falling off. Pursuant to that designation, the Deparment of Economic Development, has solicited and received Quotations from Midland Engineering Company, 52369 U.S. 33 North, P.O. Box 1019, South Bend, Indiana, in the amount of $14,325.00 and from Slatile 1toofing and Sheet Metal Company, Inc., in the amount of $4,955.00. At this time, the Department recommends that the Board, as agent for Redevelopment, award the contract to Slatile at the low bid of $4,955.00. Therefore, Mr. Leszczynski made a motion that the bid be awarded to Slatile as recommended. Mrs. DeClercq seconded the motion which carried. OPENING OF BIDS - THREE (3) TRANSPORT 40 TRACK MAGNETIC TAPE RECORDER/REPRODUCERS AND ONE (1) PORTABLE COMPANION 40 TRACK REPRODUCER UNIT FOR THE CITY'S COMMUNICATION SYSTEM This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the 1 1 e • REGULAR MEETING MAY 28, 1991 Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DICTAPHONE CORPORATION 3191 Broadbridge Avenue Stratford, CT 06497-2559 Bid was signed by Mr. Gordon F. Moore, Vice President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One (1) Veritrac 9403 40 Track Magnetic Tape Recorder/ Reproducer $43,390.00 One (1) Veritrac 5402 40 Track Magnetic Tape Recorder/ Reproducer $34,748.00 MAGNASYNC/MOVIOLA CORPORATION 1135 Mansfield Avenue Hollywood, California 90038 Bid was signed by Mr. Marty M. Murphy, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: Three (3) Magnasync Specialist Plus 2-R/P-40E+T- 1"-60, 40 Channel, dual deck, recorder/reproducer at: $18,445.00 each Total: $55,335.00 One (1) Magnasync Specialist Plus 1-P/0-40E+T- 1"-AS-RAI-ICR402-40" 40 Channel, single deck reproducer at: $ 9,963.60 Ten (10) Cassette tapes included. One (1) Part No. 62121 Headphone Set $ 57.00 One (1) Part No. 113839 Foot Control $ 296.25 TOTAL: $65,651.85 Terms: Per Bid Specifications Delivery: 30-60 Days A.R.O. Warranty: One Year on parts and labor Five Year on Record and Reproduce Heads Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to Mr. Glenn Zubler for review and recommendation. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE ADMINISTRATION Addendum I indicates that the Contract shall be extended to June 30, 1991. 17:0_ ri, REGULAR MEETING MAY 28, 1991 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to Addendum was approved and executed. APPROVE CONSTRUCTION CONTRACT - BID PACKAGE #3 - IMPROVEMENTS AT WASTEWATER TREATMENT PLANT Mr. Leszczynski advised that in accordance with the bid awarded on April 8, 1991, to Procare Services, 2001 Clover Road, Mishawaka, Indiana, in the amount of $44,608.00 for the above referred to project,,a Contract in said amount was submitted to the Board for approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Performance Bond, Labor and Material Payment Bond and Certificate of Insurance as submitted were filed. APPROVE PROPOSAL FOR PROFESSIONAL SERVICES - ASBESTOS REMOVAL AND DEMOLITION - COLFAX THEATRE BUILDING Mr. Leszczynski advised that Ken Herceg & Associates, Inc., 224 West Jefferson Boulevard, Suite 200, South Bend, Indiana, submitted to the Board a Proposal for Professional Services for Asbestos Removal and Demolition of the Colfax Theatre Building. The total cost of this Proposal shall not exceed $42,270.00. Mr. Leszczynski made a motion that the Proposal as submitted be ,approved. Mrs. DeClercq seconded the motion which carried. PROPOSAL FOR PROFESSIONAL SERVICES - AIRPORT 2010 PROJECT - TABLED Mr. Leszczynski advised that Mr. Jon Hunt, Executive Director, Department of Economic Development, was to address the Board today concerning this Proposal but was unable to attend the meeting today. Therefore, Mr. Leszczynski made a motion that this matter be tabled at this time. Mrs. DeClercq seconded the motion which carried. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION - ASBESTOS ABATEMENT - TRANSWESTERN BUILDING Mr. Leszczynski advised that Cole Associates, Inc., Architect and Clean Air Systems, Inc., Contractor, have submitted to the Board a Certificate of Substantial Completion for the above referred to project. Mrs. DeClercq made a motion that the Certificate be approved and executed. Mr. Leszczynski seconded the motion which carried. CERTIFICATE OF SUBSTANTIAL COMPLETION - WAYNE STREET/ST. JOSEPH PARKING GARAGE RETAIL SPACES - TABLED Mr. Leszczynski made a motion that the Certificate of Substantial Completion for the Wayne Street/St. Joseph Parking Garage Retail Spaces be tabled at this time in order to secure the appropriate/approval signatures from the Division of Engineering regarding this project. Mrs. DeClercq seconded the motion which carried. REQUESTS REFERRED: TO CLOSE SUNNYMEDE, FROM TWYCKENHAM TO GREENLAWN. FOR NEIGHBORHOOD BLOCK PARTY - JULY 4, 1991 Mr. John F. Waldron, 1632 Sunnymede Avenue, South Bend, Indiana, requested permission to close the 1500-1700 blocks of Sunnymede Avenue, from Twyckenham Drive to Greenlawn Street from 10:00 a.m. to 6:00 p.m. on Thursday, July 4, 1991 for a neighborhood block party. REGULAR MEETING MAY 28, 1991 OF SESQUICENTENNIAL COMMITTEE OF UNIVERSITY OF NOTRE DAME TO CONDUCT PARADE - NOVEMBER 1, 1991 Ms. Jill A. Saenger, Sesquicentennial Committee, University of Notre Dame, 202 Main Building, Notre Dame, Indiana, advised the Board that the 1991-1992 academic year marks the 150th anniversary of the University of Notre Dame. The Sesquicentennial Committee is planning many activities and events to celebrate the year. A first annual homecoming weekend is planned for November 1-3, 1991. Invitations to and information about the weekend have been sent to thousands of alumnae. As a part of this weekend, they would like to host a parade for the South Bend community sponsored by the University on Friday, November 1, 1991 at 3:00 p.m. The dormitories and other organizations on campus are putting together different entries for the parade and it is hoped that the community will also participate. Ms. Saenger noted that the staging for the parade will be at or near the Goodwill Plaza on the corner of Eddy and Howard Streets. The parade would head west on Howard to Notre Dame Avenue, then north on Notre Dame Avenue to the campus. The parade will end up at the Notre Dame Stadium where a pep rally for Saturday's football game will immediately follow. TO CLOSE 1100 WEST NAPIER AND MC PHERSON FROM THE ALLEY AT 1120 WEST_NAPIER, FOR BACK -TO -SCHOOL BLOCK PARTY - AUGUST 24, 1991 Tino & Sharon Terrell, 1106 West Napier, South Bend, Indiana, submitted an Application for Use of And Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that 1100 West Napier and McPherson from the alley at 1120 West Napier, be closed for a back -to -school block party to be held on Saturday, August 24, 1991 from 12:00 noon to 8:00 p.m. OF AWNINGS UNLIMITED, INC. TO INSTALL AWNING AT NIPSCO. 307 NORTH MICHIGAN STREET Ms. Diane Harvell, Awnings Unlimited, Inc., 57299 DeCamp Boulevard, Elkhart, Indiana, requested approval for the installation of a fifty-eight foot (581) awning to be installed at NIPSCO at 307 North Michigan Street, South Bend, Indiana. Submitted with the request was a sketch indicating the exact size and dimensions of the awning. OF LOCAL YOUTH DEPARTMENT I.B.P.O.E. OF W. TO CONDUCT MARCH - JUNE 8, 1991 Ms. Bernice Freeman, Local Youth Directress, Local Youth Department, I.B.P.O.E. of W., 1609 North Huey Street, South Bend, Indiana, advised that the weekend of June 7-9, 1991 is being desingated as "Youth Explosion" weekend. Activities are being planned by New Wings of Faith Church's Heroes Camp located at 320 West Jefferson Street. The LaSalle Landing Lodge #298 and Pride of South Bend Temple *264 Order of the Elk's Youth Department will be participating in the events on the weekend. To show support they are planning a March on Saturday, June 8, 1991. The participants will assemble in the parking lot of the Elk's Landing Lodge, 1001 Western Avenue at 11:30 a.m. and the March will begin promptly at 12:00 p.m. Participants will walk on the sidewalks heading left on Laurel Street to West Washington to the Century Center where a program has been scheduled to begin at 12:30 p.m. It is anticipated that five hundred (500) individuals will participate in the March. 172 REGULAR MEETING MAY 28, 1991 OF NATIONAL ASSOCIATION OF LETTER CARRIERS TO CONDUCT INTERSECTION SOLICITATIONS FOR MDA - AUGUST 18 1991 Ms. Stephanie Santos, District Director, Muscular Dystrophy Association, 112 North Main Street, Mishawaka, Indiana, requested permission, on behalf of the South Bend Branch of the National Association of Letter Carriers, to conduct the annual Tag Day for Jerry's Kids by conducting intersection solicitations on August 18, 1991 from 11:00 a.m. to 2:00 p.m. at the following locations: 1. Ireland and Miami 2. Edison and Ironwood 3. Lombardy and Western 4. Twyckenham and Lincolnway East TO CLOSE THE 500 BLOCK OF BIRDSELL FOR BLOCK PARTY - JULY 20. 1991 Ms. Mary Crawford, 513 North Birdsell, South Bend, Indiana, submitted an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that the 500 block of Birdsell to Fassnacht be closed for a block party on Saturday, July 20, 1991 from 12:00 noon to 7:00 p.m. TO UTI_LIZE JEFFERSON STREET PARKING GARAGE FOR HAMFEST - JUNE 22-23, 1991 Mr. Wayne Werts, 1889 Riverside Drive, South Bend, Indiana, advised the Office of Community Affairs, that he would like to utilize the Jefferson Street Parking Garage on June 22-23, 4:00 p.m. I Mr. Leszczynski made a motion that the above referred to requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS TO ASSESS THE MAINTENANCE MANAGEMENT NEEDS AT THE WASTEWATER TREATMENT PLANT In a letter to the Board, Mr. John J. Dillon, Director, Division of Environmental Services, requested that the Board advertise for the receipt of Proposals to assess the maintenance management .needs at the Wastewater Treatment Plant. These bids would be obtained from professional engineering companies familiar with projects as such. Therefore, Mr. Leszczynski made a motion that their request be approved. Mrs. DeClercq seconded the motion which carried. REQUESTS APPROVED: - REQUEST OF ADAMS HIGH SCHOOL TO LIFT "NO PARKING" BAN ON TWYCKENHAM DRIVE AND WALL STREET IN CONJUNCTION WITH SENIOR HONORS RECOGNITION PROGRAM - JUNE 3 1991 - REQUEST TO CLOS] 'BAST WAYNE SOUTH, DE, FOR NEI Mr. Leszczyn bureaus have submitted to recommended. THE ISLAND BLOCK PARTY - ki advised that the appropriate City de reviewed the above referred to requests the Board on May 20, 1991, and approval 1991 partments and which were is Therefore, Mr. Leszczynski made a motion that the request of John Adams High School be approved. Mrs. DeClercq seconded the motion which carried. REGULAR MEETING MAY 28, 1991 Additionally, Mrs. DeClercq made a motion that the request to close East Wayne South for a neighborhood block party be 'approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST OF LYKOWSKI CONSTRUCTION, INC. TO MOVE HOUSE FROM 1114 CEDAR TO 1017 CEDAR SUBJECT TO COMPLIANCE WITH CITY REGULATIONS Mr. Leszczynski advised that Lykowski Construction, Inc., 21707 West Ireland Road, South Bend, Indiana, has requested permission to move a house from 1014 Cedar Street to 1017 Cedar Street. Mr. Greg Pal, Acting Building Commissioner, has reviewed this request and advised the Board that he has found everything in order and recommends approval. Board Attorney Jenny Pitts Manier informed the Board that the required $5,000,000.00 Certificate of Insurance has been received but does not name the City of South Bend as co-insured. She has advised Lykowski of this error and they have promised to submit a corrected Certificate of Insurance. Therefore, Mrs. DeClercq made a motion that this request be approved subject to the ,applicant meeting all requirements of the City with regard to insurance and well as other regulations. Mr. Leszczynski seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATIONS Mr. Leszczynski advised that the following two (2) Rubbish and Garbage Removal license applications have been received: 1. Roosevelt Brooks, Jr. 720 Sancome Avenue South Bend, Indiana 2. Sylvester Mullins 115 South Cherry Street South Bend, Indiana It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and both applicants were found to be in compliance. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the following Contractors Bonds be approved and/or released: CONTRACTORS BONDS Hal A. Finch 1127 Woodward Avenue South Bend, Indiana - Portage Construction 129 Dixie Way South South Bend, Indiana Released Co., Inc. Approved Effective 5-28-91 Effective 5-28-91 - Rolando Hernandez Approved Effective 5-28-91 1127 Sylvan Lane South Bend, Indiana 174, REGULAR MEETING MAY 28, 1991 Mrs. DeClercq made a motion that the recommendation be accepted and the bonds be approved and/or released as indicated above. Mr. Leszczynski seconded the motion which carried. APPROVE TITLE SHEETS: - COMPUTERIZED TRAFFIC SIGNAL SYSTEM PHASE II - CROSS CREEK SECTION THREE, PART THREE (SEWER/WATER/STREET) - WEST GATE COVE (SEWER/WATER) Mr. Leszczynski advised that the above referred to Title Sheets have been submitted to the Board at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Title Sheets were approved and signed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: LOCATION: REMARKS: 2. REMOVAL OF: REVISED TO: LOCATION: REMARKS: Stop Sign Duey and St. Vincent "T" Intersection Traffic Signals 2-Way Stop - Garst-Keasey Michigan-Garst-Keasey Traffic study shows signals do not meet warrants. Install 2-way stop signs. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the Board is in receipt of one (1) Sidewalk Sale Permit application as follows: NAME: LITTLE BLESSINGS BOUTIQUE BY: Janet Koucouthakis LOCATION: 2123 Miami Street DATES: August 1-2-3, 1991 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Sidewalk Sale Permit application was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS LISTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that thirty-three (33) properties were cleaned from May 13, 1991 to May 16, 1991 and that twenty-eight (28) City-owned/Miscellaneous properties were cleaned from May 13, 1991 to May 16, 1991. Mrs. DeClercq therefore made a motion that the lists as submitted be filed. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Service of St. Joseph County, submitted a list containing one hundred forty-five (145) claims and recommended approval. Additionally, the Deputy Controller's office submitted Claim Docket Nos. 5774-6150, 6200-6501 and 6158-6193 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. 1 REGULAR MEETING MAY 28, 1991 ADJOURNMENT There being motion made carried, the 1 no further business to come before the Board, upon a by Mr. Leszczynski, seconded by Mrs. DeClercq and meeting adjourned at 9:48 a.m. ATTE Sandra M. Parmerlee, Clerk 1 J hn E. Leszczyns i Patricia E. DeClercq �i% Katherine Humphreys