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HomeMy WebLinkAbout05/20/91 Board of Public Works Minutes162 REGULAR MEETING MAY 20, 1991 The regular meeting of the Board of Public Works was convened at �:32 a.m. on Monday, May 20, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. APPROVE UTILITY AGREEMENTS - SIGNALIZATION OF SEVENTY (70) INTERSECTIONS - PHASE II Mr, Leszczynski advised that submitted to the Board were Utility Agreements between the City of South Bend Board of Public Works and the Water Works, Indiana Bell Telephone, Heritage Cablevision Corporation, Northern Indiana Public Service Company, Indiana and Michigan Power Company and the South Bend Bureau of Sewers in conjunction with Phase II of the signalization of seventy (70) intersections. Mr. Leszczynski made a motion that the Utility Agreements as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: BUREAU OF HOUSING BUREAU OF HOUSING MANAGEMENT AND INSPECTION ACTIVITY The targeted goals for this activity are to administer housing rehabilitation programs as appropriate throughout the City, to manage rental units in New Hope Housing program in a manner which will continue to provide decent, affordable housing for low/moderate income households, to monitor units in Rental Rehab and Urban Homestead Programs to assure continued compliance with applicable requirements, to service outstanding loans to ensure all reasonable measures are taken to protect the loan portfolio and to operate the new Southgate as a transitional housing facility for low/moderate income people. The total cost of this activity shall not exceed,$438,000.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contract was approved and executed. APPROVE NON-EXCLUSIVE EASEMENT AGREEMENT Board Attorney Jenny Pitts Manier advised that submitted to the Board today is a Temporary Non -Exclusive Easement Agreement between the Taripp Development Corporation and the City of South Bend. Ms. Manier noted that this Easement was the recommendation of the Board in regards to the Vacation Petition submitted by Mr. Christopher Matteo, Taripp Development Corporation, 807 East Jefferson Boulevard, South Bend, Indiana, to vacate the first north/south alley East of Frances Street, running south from Cedar Street. Mrs. DeClercq made a motion that the Easement be .approved. Ms. Humphreys seconded the motion which carried. APPROVE ADDENDUM - NEONATAL/PEDIATRIC/MATERNAL AMBULANCE LEASE AND STAFFING AGREEMENT Assistant Fire Chief Rick Switalski advised the Board that the above referred to Addendum submitted to the Board today amends the current Agreement with Memorial Hospital to allow the City Fire Department to staff their second unit for emergency transports when the primary unit is out on a run. Chief Switalski also advised that this Addendum has been approved by ate Firefighters Union and the Board of Public Safety on May 15, 1991. Therefore, Ms. Humphreys made a motion that the Addendum as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. 1 1 1 REGULAR MEETING APPROVE CONSTRUCTION CONTRACT - ASBES 1302-1304-1/2 WEST WASHINGTON PROJECT MAY 20, 1991 1217-1221 & Mr. Leszczynski advised that in accordance with the bid awarded on February 18, 1991, to Specialty Systems of Illinois, Inc., South Bend Division, 1408 Elwood Avenue, South Bend, Indiana, in the amount of $7,380.37, for the above referred to project, a Contract in said amount was submitted to the Board for approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Performance Bond, Labor and Material Payment Bond and Certificate of Insurance as submitted were filed. APPROVE CONSTRUCTION CONTRACT - TWO (2) 10,000 GALLON UNDERGROUND MOTOR FUEL STORAGE TANKS, REMOVAL OF OLD TANKS AND DISPENSING EQUIPMENT INSTALLATION - WASTEWATER TREATMENT PLANT Mr. Leszczynski advised that in accordance with the bid awarded on April 8, 1991, to Petroleum Equipment, Inc., 12875 McKinley Highway, Mishawaka, Indiana, in the amount of $68,981.49 for the above referred to project, a Contract in said amount was submitted to the Board for approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Performance Bond and Labor and Material Payment Bond as submitted were filed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - NILES AVENUE PHASE IV PROJECT Mr. Leszczynski advised that Rieth-Riley Construction Company, Inc., 25200 S.R. 23, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount for the above referred to project be increased by $10,469.15 for a new Contract sum including this Change Order in the amount of $546,593.70. Additionally pubmitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE CHANGE ORDER NO. 3 - REMODELING OF EQUIPMENT SERVICES FACILITY Mr. Leszczynski advised that The Troyer Group, Inc., 415 Lincolnway East, Mishawaka, Indiana and L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, have submitted Change Order No. 3 for the above referred to project indicating an increase of $13,495.00 for a new Contract sum of $835,976.00. Mr. Leszczynski noted that this increase is for a number of items including $11,000.00 to provide 480V, 30 3 wire 400 amp electrical service. Mr. Leszczynski made a motion that the Change Order be approved and executed. Mrs. DeClercq seconded the motion which carried. AWARD BIDS - FIFTY (50) COMPLETE SURVIVAIR MARK II SELF CONTAINED BREATHING APPARATUS, 30 MINUTE LP SERIES 9842 UNITS AND FIVE (5) SURVIVAIR MARK II 60 MINUTE HP, SERIES 9870 UNITS In a letter to the Board Fire Chief Luther Taylor advised the South Bend Fire Department offered for sale fifty (50) (30) minute S.C.B.A.'s and five (5) one (1) hour units. A that thirty provision was inserted requiring all offers to purchase must be for lots of ten (10) units. On May 13, 1991, proposals were received and opened by the Board. The bids on the thirty (30) minute units were as follows: Warren Township Fire Department 10 units $3,000.00 Penn Township Trustee (Joseph R. Ganser) 10 units $3,000.00 REGULAR MEETING MAY 20, 1991 Liberty Township Trustee (Martha L. Lambert) Industrial Fuels and Resources TOTAL UNITS: 10 units $ 2,765.00 20 units $ 6,000.00 50 $14,765.00 The bid from Safety and Environmental Resources, Inc. for the one (1) hour units was as follows: Three (3) Units - $1,215.00 Chief Taylor noted that except for two (2) 1-hour units, the bids were for the exact number of units offered. He therefore recommended that the Board accept all bids as received. Additionally, he requested that the Board give him permission to dispose of the last two (2) units by whatever means possible and at the best offer. Therefore, Mrs. DeClercq made a motion that the Chief's recommendations be accepted and the bids be awarded. Ms. Humphreys seconded the motion which carried. REQUESTS REFERRED: - REQUEST OF JOHN ADAMS HIGH SCHOOL FOR REMOVAL OF "NO PARKING" ON TWYCKENHAM DRIVE AND WALL STREET IN CONJUNCTION WITH SENIOR HONORS RECOGNITION PROGRAM - JUNE 3, 1991 In a letter to the Board, Mr. William M. Przybysz, Principal, John Adams High School, 808 South Twyckenham Drive, South Bend, Indiana, requested that the ban on "no parking" on Twyckenham Drive and Wall Street near John Adams High School, be lifted from 8:00 a.m. to 11:00 a.m. on Monday, June 3, 1991. Mr. Przybysz stated that the school is holding their Senior Honors Recognition Program and many parents will be attending. REQUEST TO CLOSE EAST WAYNE STREET SOUTH, FROM THE ISLAND TO SUNNYSIDE, FOR NEIGHBORHOOD BLOCK PARTY - JUNE 1, 1991 Ms. Michelle Shakour, 1218 East Wayne South, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Sunnyside, from the Island to Sunnyside, be closed on Saturday, June 1, 1991 from 3:00 p.m. to 8:00 p.m. for a neighborhood block party. -- REQUEST OF NEAR NORTHWEST NEIGHBORHOOD, INC. TO ACQUIRE CITY -OWNED PROPERTY AT 1225 VAN BUREN In a letter to the Board, Mr. John W. Oxian, Near Northwest Neighborhood, Inc., P.O. Box 1132, South Bend, Indiana, advised that on behalf of Near Northwest Neighborhood, Inc., he would like to inquire on how they may purchase and/or have donated to their non-profit neighborhood association the property located at 1225 Van Buren (Key #18-1080-3344). Mr. Oxian stated that they would like to obtain this property as part of a land bank for future home construction, gardening or for upkeep and beautification. REQUEST OF FIRST UNITED METHODIST CHURCH TO CLOSE ALLEY BEHIND CHURCH IN CONJUNCTION WITH CHURCH FUNDRAISER - JUNE 29, 1991 In a letter to the Board, Mr. Allan D. Byrne, Pastor, First United Methodist Church, 333 North Main Street, South Bend, Indiana, advised that they would like permission to have the north/south alley and east/west alley that bounds their church blocked off on Saturday, June 29, 1991 for the purpose of holding a major fundraiser for the church. Pastor Byrne stated that the fundraiser will be called the Main Street Event and will take place in the church parking lot. 65 REGULAR MEETING MAY 20, 1991 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above requests were referred to the appropriate City departments and bureaus for review and recommendation. PETITION FOR THE ESTABLISHMENT OF A RESTRICTED RESIDENTIAL PARKING ZONE - 700-718 EAST CEDAR STREET - REFERRED Mr. Leszczynski advised that the Board is in receipt of a Petition for the Establishment of a Residential Parking Zone from 700-718 East Cedar Street (south side). Therefore, Mr. Leszczynski made a motion that the Petition be referred to the Bureau of Traffic and Lighting in order that the appropriate traffic study can be conducted. Mrs. DeClercq seconded the motion which carried. APPROVE REQUESTS: OF MADISON HOME SCHOOL ORGANIZATION TO CLOSE PARK LANE FROM LAFAYETTE BOULEVARD TO MAIN STREET, IN CONJUNCTION WITH ANNUAL ICE CREAM SOCIAL - MAY 31, 1991 OF ST. JOE VALLEY WATERCOLOR SOCIETY FOR VARIOUS TRAFFIC ASSISTANCE IN CONJUNCTION WITH LEEPER PARK ART FAIR - JUNE 15-16 1991 TO CLOSE A PORTION OF 30TH STREET FOR NEIGHBORHOOD/GOING AWAY PARTY - JUNE 2. 1991 OF PAUL GILL FURNITURE TO INSTALL CANOPY AT 425 SOUTH MICHIGAN ,STREET Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were received by the Board on May 13, 1991, April 22, 1991, and March 4, 1991 and approval is recommended. It is noted that the request to close 30th Street, from Pleasant to Northside Boulevard, has been amended and it is recommended by the Bureau of Traffic and Lighting that the street be closed between two alleys. Therefore, Mrs. DeClercq made motions that the requests of the Madison Home School Organization, the St. Joe Valley Watercolor Society and of Paul Gill Furniture be approved. ,Ms. Humphreys seconded the motions which carried. Additionally, Mr. Leszczynski made a motion that the request to close a portion of 30th Street for a neighborhood block party be approved. Mrs. DeClercq seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the following one (1) Rubbish and -Garbage Removal license application has been received and reviewed: 1. KARL CONJALKA 309 West Front Box 584 New Carlisle, Indiana Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to license application was approved and referred to the Deputy Controller's office for issuance of the appropriate license. APPROVE SIDEWALK SALE PERMIT APPLICATIONS Mr. Leszczynski advised that the Board is in receipt of two (2) .Sidewalk Sale Permit applications as follows: FW REGULAR MEETING MAY 20, 1991 1. Dainty Maid Bake Shop 231 South Michigan Street South Bend, IN 46601 Dates: June 29, 1991 and June 30, 1991 2. Dainty Maid Bake Shop 231 South Michigan Street South Bend, Indiana 46601 Dates: May 31, 1991 and June 1, 1991 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the two (2) Sidewalk Sale Permit applications were approved. APPROVE AND OR RELEASE CONTRACTORS BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the Contractor's Bond for Victor Lynn and Monty Noble, d/b/a Express Concrete Company be approved effective May 20, 1991 and that the Contractor's Bond for Ronnie G. Perry be released effective May 20, 1991. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the bonds be approved and/or released as indicated above. Mrs. DeClercq seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Certificate of Insurance for Dainty Maid Bake Shop, Inc., 231 South Michigan Street, South Bend, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS LISTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that thirty-three (33) properties were cleaned from May 6, 1991 to May 9, 1991 and that thirty-one (31) City-owned/Miscellaneous properties were cleaned from May 6, 1991 to May 9, 1991. Mrs. DeClercq therefore made a motion that the lists as submitted be filed. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mr. Juan A. Manigault, Executive Director, Employment and Training Services, submitted to the Board a list containing sixty-nine (69) claims and recommended approval. Mrs. DeClercq therefore made a motion that the claims be approved and the report as submitted be filed. Mr. Leszczynski seconded the motion which carried. PRIVILEGE OF THE FLOOR: INQUIRY BY THE NEWS MEDIA REGARDING THE STATUS OF THE ATTENDANCE AT THE PARKING GARAGES DUE TO INCREASED ON -STREET PARKING VIOLATION ENFORCEMENT In response to a question from the news media whether the City has seen an increase in the parking spaces filed in the parking garages after the implementation of on -street parking violation enforcement by Parking Properties, Ms. Katherine Humphreys, Director, Administration and Finance , advised that the City has not noticed any increase at this time. Ms. Humphreys noted that typically the summer months are a slower time for the parking garages and it is expected that this fall will show an increase in the number of spaces utilized. Ms. Humphreys also stated that a lot of parking violation tickets have been issued in the downtown area and a lot of those tickets have been been paid. 1 Ij Ll REGULAR MEETING MAY 20. 1991 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:50 a.m. AT ST: Sandra M. Parmerlee, Clerk 11 1 o E. Leszczynsk Patricia E. DeClercq Katherine Humphreys