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HomeMy WebLinkAbout05/13/91 Board of Public Works Minutes154 REGULAR MEETING MAY 13. 1991 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, May 13, 1991, by Board President John E. Leszczynski. Also present were Board members Patricia E. DeClercq and Katherine Humphreys and Board Attorney Jenny Pitts Manier. .APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on May 6, 1991, were approved. OPENING OF SEALED BIDS - FIFTY (50) COMPLETE SURVIVAIR MARK II SELF CONTAINED BREATHING APPARATUS, 30 MINUTE LP SERIES 9842 UNITS AND FIVE (5) SURVIVAIR MARK II 60 MINUTE HP, SERIES 9870 UNITS Mr. Leszczynski advised that this was the date set for the receiving of sealed bids for the sale of the above referred to equipment which the Fire Department has declared obsolete and offered for sale. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and read: SAFETY & ENVIRONMENTAL RESOURCES, INC. 1122 Division Street P.O. Box 582 Mishawaka, Indiana 46544 Bid was signed by Mr. Dan Wilson, President. BID: $1,215.00 for three (3) Mark II, 60 minute HP Series 9870 SCBA. INDUSTRIAL FUELS AND RESOURCES. INC. 604 South Scott Street South Bend, Indiana 46625 Bid was signed by Mr. Bernard Vance, Safety and Environmental Compliance. BID: Two (2) Lots Survivair Mark II SCBA 30 minute LP Series 9842, Complete (10 units per lot) Bid per lot: $3,000.00 Per lot Total Bid: $6,000.00 Per 2 lots Total of 20 units MARTHA L. LAMBERT LIBERTY TOWNSHIP TRUSTEE P.O. Box 729 300 South Main Street North Liberty, Indiana 46554 Bid was signed by Ms. Martha L. Lambert. BID: $2,765.00 for ten (10) complete Survivair Mark II SCBA, 30 Minute LP Series 9842. WARREN TOWNSHIP FIRE DEPARTMENT 53820 Quince Road South Bend, Indiana 46628 BID: $3,000.00 for ten (10) complete Survivair Mark II -SCBA, 30 minute LP Series 9842 units. REGULAR MEETING MAY 13, 1991 JOSEPH R. GANSER PENN TOWNSHIP TRUSTEE 219 Lincolnway West Mishawaka, Indiana 46544-1982 Bid was signed by Mr. Joseph R. Ganser, Trustee, Penn Township. BID: $3,000.00 for one (1) Lot of ten (10) Survivair Mark II SCBA, 30 Minute LP Series 9842. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF QUOTATION - STATE THEATRE MAROUEE ROOF REPAIR Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for roof repairs to the State Theatre Marquee. The following Quotation was received and read: NORTH CENTRAL ROOFING, INC. 1118 North Logan Street Mishawaka, Indiana 46545, Bid was submitted by Mr. Thomas R. Parkinson, President. TOTAL BASE BID: $12,592.00 TOTAL ALTERNATE 41: $ 9,989.00 TOTAL ALTERNATE 42: $ 1,291.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Quotation was referred to the Engineering Department and the Department of Economic Development for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval: NEIGHBORHOOD HOUSING SERVICES NHS HOUSING ASSISTANCE PROGRAMS The targeted goals for this activity include providing administrative and technical support for the Acquisition/Rehab/Rental and Revolving Loan Programs, to make loans for rehabilitation of six (6) houses through the Reloving Loan Fund, to continue to offer the property at 741 Cottage Grove for sale, to continue the efficient and effective management of twenty-four (24) rental units within the Northwest and Northeast neighborhoods, to -promote homeownership to low/moderate income residents by assisting in the sale of one (1) home to a first time homeowner, hosting a community awareness event with the Northeast Neighborhood Council and to identify by December 31, 1991, what types of projects and activities NHS plans to promote and offer in 1992. The total cost of this activity shall not exceed $30,000.00. HOUSING DEVELOPMENT CORPORATION HOUSING REHAB FUND - MONROE PARK The targeted goal for this activity is to acquire, through long-term lease, and rehabilitate ten (10) residential units for rental to low/moderate income (less than eighty per cent (80D) of median) households. The total cost of this activity shall not exceed $380,000.00. 1,5 REGULAR MEETING MAY 13, 1991 ADDENDUM I NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND NHS REVOLVING LOAN FUND ACTIVITY Addendum I extends the Contract for this activity until December 31, 1993. ADDENDUM I NEIGHBORHOOD HOUSING SERVICES Addendum I extends the 1991 Contract to December 31, 1991. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq -and carried, the above referred to Contracts and Addenda were approved and executed. ACCEPT AND APPROVE STORM SEWER EASEMENTS - CORBY/TWYCKENHAM STORM SEWER PROJECT Mr. Leszczynski advised that in conjunction with the Corby/Twyckenham Storm Sewer project, submitted to the Board at this time are two (2) storm sewer Easements as provided to the City by Mr. John Friedline. It is noted that one (1) permanent Easement is thirty feet (301) in width and the other Temporary Construction Right -of -Way Easement is twenty feet (201) and parallel to the permanent easement. It is also noted that these Easements are a necessary part of the most crucial segment of the first phase of the Corby/Twyckenham Storm Sewer Project proposed for contract letting in August of 1991. Therefore, Mr. Leszczynski made a motion that these Easements be accepted and approved. Mrs. DeClercq seconded the motion which carried. APPROVE AT&T INDIVIDUAL COMMISSION AGREEMENT - PTI AMENDMENT Board Attorney Jenny Pitts Manier advised that submitted to the Board is an Amendment to the City's pay telephone Commission Agreement which indicates the amount of commission the City receives for all the pay telephones located in the City's public buildings. It was noted that the Agreement indicates a commission rate of fourteen per cent (14%) for nineteen (19) telephones. It is further noted that the AT&T Individual Commission Agreement - PTI Amendment, as submitted, is between AT&T Communications, Inc., acting on behalf of the Interstate Division of the American Telephone and Telegraph Company and the AT&T Communications interexchange companies and the City. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. APPROVE CONTRACT FOR CONSULTING SERVICES Mr. Leszczynski advised that submitted to the Board was a Contract for Consulting Services between Sam Mercantini and the City of South Bend by and through the Board of Public Works on behalf of the Department of Economic Development. The term of the Contract is January 1, 1991 through December 31, 1991. The Contract indicates that Mr. Mercantini shall be paid an amount not to exceed $24,720.00 for services provided under this Contract which include all aspects of the commercial revolving loan fund program including assistance to the Neighborhood Business Development Corporation Loan Committee. Mrs. DeClercq made a motion that this Contract be approved and executed. Ms. Humphreys seconded the motion which carried. 1 REGULAR MEETING MAY 13. 1991 ADOPT RESOLUTION NO. 24-1991 - WRITING OFF AMBULANCE SERVICE OUTSTANDING ACCOUNTS FOR 1988 Mr. Leszczynski advised that the Board is in receipt of a Resolution from the Fire Department which writes off ambulance service outstanding accounts for 1988. Assistant Fire Chief Rick Switalski advised the Board that the Resolution writes -off the ambulance service's outstanding accounts which are considered to be uncollectible for the year 1988 and that this action will close the books for that year. Chief Switalski further advised that the procedure for ambulance billing is to turn the account over to a collection agency after one hundred twenty (120) days from the date of service. After the collection agency exhausts every effort to collect these accounts, they are written off. It is noted that submitted with the Resolution was a list which represents those accounts considered uncollectible. During 1987, the City billed a total of $474,080.00 for ambulance services. The total amount to be written off for 1988 is $147,635.06 which results in $326,444.94 in revenue or a sixty-nine per cent (690) collection rate for 1988. Therefore, Ms. Humphreys made a motion that the Resolution as submitted writing off the ambulance service's outstanding accounts considered to be uncollectible for 1988 be adopted. Mrs. DeClercq seconded the motion which carried and the following Resolution No. 24-1991 was adopted: RESOLUTION NO. 24-1991 WHEREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Federated Collection Agency has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $147,635.06 be written off the accounts receivable of the City of South Bend as uncollectible. Dated: May 13, 1991. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia DeClercq S/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk 158 REGULAR MEETING MAY 13, 1991 APPROVE WASTEWATER DISCHARGE PERMIT Ms. Megan. Wright, Pretreatment Coordinator, Environmental Services, submitted to the Board and recommended approval of a Wastewater Discharge Permit for Prairie View R.D.F./Div. of Ind. Wastes Systems, Inc., 15505 Shively Road, Wyatt, Indiana, Ms. Wright noted that this is a new permit. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Permit as submitted was approved. APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Ms. Mikki Dobski, Director, Office of Community Affairs, submitted to the Board the following applications for food, craft, display and activity booths in conjunction with the Ethnic Festival and recommended approval: Food 53 Craft 46 Display 15 Activity 8 Total: 122 Mrs. DeClercq made a motion that the booth applications as submitted be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST OF LA SALLE GRILL TO INSTALL CANOPIES Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request submitted by the LaSalle Grill, 115 West Colfax, South Bend, Indiana, to install four (4) canopies and approval is recommended. Mrs. DeClercq made a motion that the recommendations be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUESTS: REQUEST OF ST. JOSEPH COUNTY MEMORIAL SOCIETY TO CLOSE WASHINGTON STREET IN CONJUNCTION WITH MEMORIAL DAY ACTIVITIES MAY 27, 1991 - REQUEST OF HOLY CROSS CHURCH TO CLOSE VASSAR STREET IN CONJUNCTION WITH PARISH FESTIVAL - MAY 19, 1991 - REQUEST TO CLOSE 400 BLOCK OF NORTH COQUILLARD DRIVE FOR NEIGHBORHOOD BLOCK PARTY - MAY 25, 1991 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on April 22, 1991 and April 29, 1991 and approval is recommended. Therefore, Mrs. DeClercq made a motion that the above referred to three (3) requests be approved. Ms. Humphreys seconded the motion which carried. REQUESTS REFERRED: - TO CLOSE 30TH STREET FROM PLEASANT TO NORTHSIDE BOULEVARD. FOR NEIGHBORHOOD/GOING AWAY PARTY - JUNE 2 1991 Ms. Lydia C. DeGeyter, 1325 South 30th Street, South Bend, Indiana, submitted to the Board an Application for Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting permission to close 30th Street, from Pleasant to Northside Boulevard, for a neighborhood/going away party to be held on Sunday, June 2, 1991 from 1:30 p.m. to 7:00 p.m. 1 n 1 REGULAR MEETING MAY 13, 1991 OF MADISON HOME SCHOOL ORGANIZATION TO CLOSE PARK LANE BETWEEN LAFAYETTE BOULEVARD AND MAIN STREET, IN CONJUNCTION WITH ANNUAL ICE CREAM SOCIAL - MAY 31, 1991 Ms. Kathie Carter, MHSO Co -Chairman, Madison Home School Organization, 832 North Lafayette Boulevard, South Bend, Indiana, advised that Madison School will be having their annual Ice Cream Social on Friday, May 31, 1991 from 5:00 p.m. to 7:00 p.m. As in the past, they are requesting that Park Lane, from Lafayette Boulevard to Main Street, be closed in conjunction with this event. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above two (2) requests were referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF ROBERT BLUM LODGE NO. 278 TO CONDUCT PROCESSION FROM BENDIX DRIVE TO CITY CEMETERY - MAY 19, 1991 In a letter to the Board, Mr. Walt Pellow, Committee Chairman, Robert Blum Lodge No. 278, I.O.O.F., 1625 North Bendix Drive, P.O. Box 3600, South Bend, Indiana, advised that every third Sunday of May the Oddfellow Lodge honors Schuyler Colfax for the work he did in Oddfellows. This year members will meet at the Lodge on Bendix Drive at 1:30 p.m. on May 19, 1991, for a procession to the City Cemetery. Mr. Pellow stated that the vehichles will have flags and they would like to stay together with a police escort. Mr. Pellow noted that both Mayors of South Bend and Mishawaka have proclaimed May 19th as Schuyler Colfax Day. Mr. Leszczynski noted that due to the closeness of this event, he would make a motion that this annual request be approved subject to the appropriate review and favorable recommendations by the necessary City departments and bureaus. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS FOR DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR 19 In a letter to the Board, Fire Chief Luther Taylor advised that the South Bend Fire Department E.M.S. Division utilizes the 91 services of a collection agency for past due ambulance accounts. Therefore, he requested that the Board solicit Proposals for debt collection services for past due ambulance accounts for the year 1991. Mrs. DeClercq made a motion that this request be Approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR TWELVE (12) DUMP BODIES AND TWELVE (12) HOIST ASSEMBLIES Mr. Phil St. Clair, Director, Division of Equipment Services, requested that the Board advertise for the receipt of bids for twelve (12) 10' x 7' dump bodies and twelve (12) hoist assemblies. Mr. St. Clair noted that this equipment is to be installed on current Street Department single axle trucks as part of the Truck Rebuild Program. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF THE REDEVELOPMENT COMMISSION THAT THE BOARD OF PUBLIC WORKS ACT AS AGENT FOR THE REDEVELOPMENT COMMISSION REGARDING THE DEMOLITION OF THE COLFAX THEATRE PROPERTY In a letter to the Board, Ms. Cleo Hickey, Downtown Project Manager, Redevelopment Commission, advised that on behalf of the Commission, she is requesting that the Board of Public Works act as agent for the Commission regarding the demolition of the Colfax Theatre Property. Ms. Hickey further advised that Mr. Ken Herceg will be retained as engineer for the project and will REGULAR MEETING MAY 13, 1991 prepare the demolition specifications for public bid. Ms. Humphreys made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following one (1) traffic control device was approved: 1. REMOVAL OF: Yield Sign REVISED TO: Stop Sign (24x24) LOCATION: Peashway and St. Louis APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the following Contractors and Excavation Bonds be approved: CONTRACTORS BONDS - Robert N. Akens Approve Effective 5-13-91 1209 Woodward South Bend, IN - Tim McLaughlin Approve Effective 5-13-91 1501 Leer South Bend, IN EXCAVATION BOND - Joe H. Anderson, d/b/a Approve Effective 5-13-91 Anderson Backhoe Therefore, Mrs. DeClercq made a motion that the recommendations be accepted and the bonds be approved. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Certificates of Insurance for the following were accepted and filed: 1. Doyle Signs, Inc. 232 Interstate Road Addison, IL 60101 2. Michiana Paving & Excavating 705 South Beiger Street Mishawaka, IN 46544 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted a list containing thirty-three (33) miscellaneous lots cleaned from April 29, 1991 to May 3, 1991 and a list containing thirty-one (31) City owned/miscellaneous lots cleaned from April 29, 1991 to May 3, 1991. Mrs. DeClercq made a motion that the lists as submitted be accepted and filed. Ms. Humphreys seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY SERVICE REPORT - APRIL Mr. Leszczynski stated that the Board is in receipt of the Monthly Service Report for the month of April as submitted by the Humane Society of St. Joseph County, IN, Inc. indicating the number and types of animals handled for the City of South Bend. Mrs. DeClercq made a motion that the report as submitted be accepted and filed. Mr. Leszczynski seconded the motion which carried. REGULAR MEETING MAY 13, 1991 1 1 APPROVE CLAIMS Mr. Juan Manigault, Executive Service of St. Joseph County, eighty-seven (87) claims and Chief Deputy Controller John Docket No. 5509 through Claim approval. Upon a motion made Leszczynski and carried, the as submitted were filed. Director, Employment and Training submitted a list containing recommended approval. Additionally, D. Leisenring, submitted Claim Docket No. 5767 and recommended by Mrs. DeClercq, seconded by Mr. claims were approved and the reports ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:56 a.m. ATTE T: 'San ra M. Parmerlee, Clerk Jo n E. Leszczynsk Patricia E. DeClercq Katherine Humphreys