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HomeMy WebLinkAbout05/06/91 Board of Public Works MinutesREGULAR MEETING MAY 6. 1991 The regular meeting of the Board of Public Works was convened at 9:31 A.m. on Monday, May 6, 1991, by Board President John E. Leszczynski. Also present were Board members Patricia E. DeClercq and Katherine Humphreys and Board Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys dnd carried, the minutes of the regular meeting of the Board held on April 29, 1991, were approved. OPENING OF BIDS - THREE (3) TRANSPORT 40 TRACK MAGNETIC TAPE RECORDER/REPRODUCERS AND ONE (1) PORTABLE COMPANION 40 TRACK REPRODUCER UNIT FOR THE CITY'S COMMUNICATION SYSTEM This was the date set for receiving -and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney Jenny Pitts Manier informed the Board that the bids submitted by Magnasync, 1135 Mansfield Avenue, Hollywood, California and Dictaphone, 3191 Broadbridge Avenue, Stratford, CT, did not contain the required State Board of Accounts Form 95 and recommended that they be rejected. Therefore, Mrs. DeClercq made a motion that the bids as submitted be rejected. Ms. Humphreys seconded the motion which carried. APPROVE EMERGENCY REPAIR - ROBERTSON'S BUILDING In a letter to the Board, Ms. Cleo Hickey, Downtown Project Manager, Department of Economic Development, advised that it has been brought to her attention that a potentially dangerous situation currently occurs at the Robertson's building located downtown in that pieces of the back exterior wall have been chipping off and falling into the alley. Ms. Hickey noted that she and Mr. Ken Herceg have inspected the suspect area and make recommendation to the Board that emergency repair be made to the exterior wall. Ms. Hickey stated that she will obtain_ at least two (2) independent quotes for this masonry work using a report that will be supplied to her by Mr. Herceg. Ms. Hickey therefore requested that the Board follow the emergency procedures in order to expedite the repair of the property. Mr. Leszczynski made a motion that this request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE CONTRACT FOR COLLECTION SERVICES - MIDWEST COLLECTION SERVICES, INC. Mr. Leszczynski advised that submitted to the Board was a Contract for Collection Services between the City of South Bend and Midwest Collection Services, Inc., 3222 Mishawaka Avenue, South Bend, Indiana. The Contract indicates that Midwest shall serve as the collection agent for the City for past due accounts for the Department of Code Enforcement. Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, informed the Board that Midwest has provided these services in the past and the Department is pleased with their performance. Therefore, Mrs. DeClercq made a motion that the Contract as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - MICHIANA WATERSHED, INC. Pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events adopted by the Board of Public Works on March 4, 1985, Michiana Watershed, Inc., St. Joseph County Chapter, has filled Resolution requirements and the 152 REGULAR MEETING MAY 6, 1991 appropriate Agreement was presented to the Board at this time. It was noted that on April 15, 1991, the Board of Public Works approved the date for this event subject to the -sponsor meeting all Resolution requirements. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - ACCESS ROAD FOR MAPLE LANE RESERVE CENTER Mr. Leszczynski stated that in accordance with the bid awarded on April 1, 1991, to Northern Indiana Construction Company, Inc., 55803 Dogwood, P.O. Box 1333, Mishawaka, Indiana, in the amount of $90,992.23 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion_ made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. ROVE CONSTRUCTION CONTRACTS - WASTEWATER TREATMENT PLANT IMPROVEMENTS - PAVEMENT AND CURB WORK - BID PACKAGES ##1 AND #2 Mr. Leszczynski advised that in accordance with the bids awarded on April 8, 1991, to Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $68,677.00 for Bid Package No. 1 and to L.L. Geans & Sons., Inc., 56535 Magnetic Drive, Mishawaka, Indiana, in the amount of $45,560.00 for Bid Package No. 2, Contracts in said amounts were being submitted for Board approval Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contracts were approved and the appropriate Certificates of Insurance, Performance Bonds and Labor and Materials Payment Bonds as submitted were filed. APPROVE CHANGE ORDER NOS. 1 & 2 - EQUIPMENT SERVICES BUILDING REMODELING Mr. Leszczynski indicated that the Troyer Group, Inc., 4'5 Lincolnway East, Mishawaka, Indiana and L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, have submitted Change Order No. 1 for the above referred to project indicating a decrease of $4,178.00 for a new Contract amount of $815,541.00. Additionally submitted was Change Order No. 2 for this project indicating an increase of $6,940.00 for new Contract amount of $822,481.00. Mr. Leszczynski noted that these Change Orders are for a variety of items. Therefore, Mr. Leszczynski made a motion that the Change Orders as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF TEMPLE BETH-EL TO CONDUCT 8.5K WALK - MAY 12, 1991 Mr. Leszczynski reminded members of the Board that on April 22, 1991, the Board received a request from Temple Beth -El to conduct a 8.5K Run and a 5K Walk on either May 5, 1991 or May 12, 1991. At this time, Temple Beth -El has advised that they wish to withdraw their request to conduct the run but request permission to conduct a walk only on May 12, 1991 at 9:00 a.m. Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed this request and approval is recommended. Therefore, Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF UNION STATION TO ERECT CANOPY Mr. Leszczynski advised that on April 22, 1991, the Board received a request from Mr. Kevin M. Smith of Union Station, 310 West South Street, South Bend, Indiana, to install a steel canopy that will protrude from above the new entrance door at the same elevation as the two (2) pre-existing canopies. Mr. Leszczynski 1 1 REGULAR MEETING MAY 6, 1991 Further advised that the appropriate City departments and bureaus have reviewed this request and approval is recommended. It is noted that the City Attorney's office has determined that an Easement will be required in this situation as the canopy will be a permanent part of the Union Station structure and will encroach into the public right-of-way. Therefore, Mrs. DeClercq made a ■ motion that the request be approved. Ms. Humphreys seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Certificates of Insurance for Kaser-Spraker Construction, Inc., P.O. Box 3605, South Bend, Indiana and Parking Properties, Inc., d/b/a Coyne-Kangesser Parking Co. 1401 Lakeside Avenue, Cleveland, OH 44114 were accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that thirty-seven (37) properties were cleaned from April 22, 1991 to April 25, 1991 and that eleven (11) City Owned/Miscellaneous properties were cleaned from April 22, 1991 to April 25, 1991. Mrs. DeClercq therefore made a motion that the lists as submitted be filed. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 5091 through Claim Docket No. 5149 and recommended Approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR: QUESTIONS REGARDING BOWMAN CREEK FLOODING Mr. Leszczynski responded to questions from the news media concerning Councilman Bill Soderberg's previous comments about the flooding of Bowman Creek, the impact of the ponds behind the AM General Plant on the flooding and the building of retention basins in the county to eliminate flooding. Mr. Leszczynski noted that building retention basins in the county will not totally prevent the flooding but may lessen the impact. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:47 a.m. �;Jn E. Leszczv 4/a f 'd a Patricia E. DeClercq rine _HltWi5hr ATiT:-T "Sandra M. Parmerlee, Clerk