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HomeMy WebLinkAbout04/08/91 Board of Public Works MinutesREGULAR MEETING APRIL 8, 1991 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, April 8, 1991, by Board President John E. Leszczynski. Also present were Board members Mrs. Patricia E. DeClercq and Katherine Humphreys as well as Board Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on April 1, 1991, were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I YOUNG WOMEN'S CHRISTIAN ASSOCIATION WOMEN'S CRISIS SHELTER ACQUISITION ACTIVITY Addendum I indicates that the Contract for this activity shall be extended through August 31, 1991. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Addendum was approved and executed. APPROVE CONSTRUCTION CONTRACT - COMBINED SEWER OVERFLOW BACKWATER GATE REPLACEMENT PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on March 11, 1991, to Haskins, Inc., 2520 Oak Road, Plymouth, Indiana, in the amount of $34,500.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE INDEMNIFICATION AGREEMENTS - ETHNIC FESTIVAL ACTIVITIES Ms. Mikki Dobski, Director, Office of Community Affairs, submitted to the Board Indemnification Agreements for property holders who will be affected by Ethnic Festival activities and requested that the Board sign_ these Agreements indemnifying these owners. It is noted that Ms. Dobski submitted Indemnification. Agreements between the City and the South Bend Community School Corporation, Crowe Chizek and Company, the Holladay Corporation and Teachers Credit Union for use of their property for various activities during the Ethnic Festival on June 29-30, 1991. Mrs. DeClercq made a motion that the Agreements as submitted be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT AMENDMENT - EDISON ROAD DESIGN Mr. Leszczynski advised that the City asked Ken Herceg & Associates, Inc., 224 West Jefferson Boulevard, Suite 200, South Bend, Indiana, to change the alignment of Edison Road, in conjunction with the widening and reconstruction project, in order to save some trees. Therefore, Mr. Herceg submitted to the Board an Amendment to the Agreement for Professional Services for the Design_ of Edison Road Widening and Reconstruction, which was approved by the Board on December 18, 1989, indicating an increased fee of $9,950.00 for a new contract amount of $145,850.00. Mr. Leszczynski made a 1 1 REGULAR MEETING APRIL 8, 1991 motion that the Amendment as submitted be approved. Mrs. DeClercq seconded the motion which carried. APPROVE CERTIFICATE OF ACCEPTANCE AND SCHEDULE - NCR Mr. Leszczynski advised that NCR Corporation, 1920 East McKinley Avenue, Mishawaka, Indiana, submitted a Certificate of Acceptance and Schedule for the City of South Bend CAD and Records/Reporting system. The Schedule indicates a final payment due of $60,995.00 Plus a finance charge of $5,196.80 for a total due of $66,191.80. Ms. Humphreys made a motion that the Certificate of Acceptance and Schedule as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. AWARD BIDS - DIVISION OF ENVIRONMENTAL SERVICES - 3113 RIVERSIDE DRIVE• - LANDSCAPING - EAST AND WEST SIDES OF RIVERSIDE nRTVP PAVEMENT AND CURB WORK - INCLUDES TWO WIDENING OF SOME EXISTING PAVEMENT In 1 t 2) PARKING LOTS AND a e ter to the Board, Mr. John J. Dillon, Director, Environmental Services, recommended the following bid awards in reference the above referred to projects: Bid Packa e #1 Rieth Riley Construction Company $ 60,542.00 Alternate #1 - Accepted $ 8,135.00 $ 68,677.00 Bid Package #2 L.L. Geans & Sons, Inc. $ 45,560.00 Bid Package #3 Pro Care Services, Inc. $ 41,904.00 Alternate #1 - Accepted .$ 2,704.00 $ 44,608.00 TOTAL PROJECT: $158,845.00 It is noted that bids for these projects were opened by the Board on April 1, 1991. Mr. Leszczynski made a motion that the recommendations be accepted and the bids be awarded as outlined above. Mrs. DeClercq seconded the motion which carried. AWARD BID - TWO (2) 10 000 GALLON UNDERGROUND MOTOR FUEL STORAGE TANKS REMOVAL OF OLD TANKS AND DISPENSING EQUIPMENT In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, advised that he reviewed the bids received on April 1, 1991 for the above referred to project and recommends the acceptance of the bid of Petroleum Equipment, Inc., 12875 McKinley Highway, Mishawaka, Indiana, in the amount of $68,981.49. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mrs. DeClercq seconded the motion which carried. AWARD BID - SIX (6) WATERTIGHT 15 YARD ROLL OFF CONTAINERS AND FOUR (4) FORTY (40) YARD OPEN TOP ROLL OFF CONTAINERS Mr. Robert Kruszynski, Manager, Department of Sanitation, advised the Board that he has reviewed the bid received on April 1, 1991 for the above referred to roll off containers and at this time recommends that the Board award the bid of Best Equipment Company, Inc., 2804 North Catherwood Avenue, Indianapolis, Indiana in the amount of $32,680.00. Ms. Humphreys made a motion that the recommendation be accepted and the bids be awarded. Mrs. DeClercq seconded the motion which carried. REGULAR MEETING APRIL 8, 1991 REQUEST OF OFFICE OF COMMUNITY AFFAIRS FOR USE OF APPROXIMATELY EIGHTY-FIVE (85) PARKING SPACES IN THE COLFAX AND WAYNE PARKING GARAGES FOR MONTHLY PARKERS DISPLACED BY ETHNIC FESTIVAL - REFERRED In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested the use of approximately eighty-five (85), spaces in the Colfax and Wayne parking garages to accommodate monthly parkers from the Shoppers Park Free and Baers Parking lots who will be displaced by the Ethnic Festival. Ms. Dobski noted that these individuals will be displaced for two (2) days, June 27-28, 1991. Mrs. DeClercq made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried, PROVE RE, BORATORY UEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR BENCH TESTS/SUPPLY OF POLYMER - BUREAU OF WASTEWATER Mr. Karl R. Kopec, Manager of Operations, Environmental Services, advised that the Bureau of Wastewater uses polymers to aid in the dewatering of waste activated and anerobically digested sludges. These are new processes that were added as part of the recent expansion. The plant personnel have established process control and standard operating procedures and are now ready to begin the bid process for the supply of polymer. Mr. Kopec stated that the bid process begins with an advertisement to all potential bidders to perform laboratory bench tests. This allows the supplier to determine which polymer works best in this application. Next, the polymer is tested during a full scale trial run at the Wastewater Treatment Plant. Each supplier who can meet the minimum performance standards as well as all other conditions of the trial will be invited to submit a bid for the supply of polymer. Therefore, the Bureau of Wastewater requests permission from the Board to purchase polymer subject to the pre -qualification and bidding process. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. DENY REQUEST TO CLOSE FRANCES STREET, FROM MADISON TO CEDAR, FOR BLOCK PARTY - APRIL 27, 1991 Mr. Leszczynski advise( bureaus have reviewed 1 submitted to the Board of the request is recor that the Police Departr of the neighbors in th- contacted. Additional'. beer will- be sold and 1 approximately five hun( participants are expect security. Lt. Blume of this request be denied problem for the Police that the appropriate City departments and he above referred to request which was on March 25, 1991 and at this time denial mended. Mr. Leszczynski further advised ent has informed the Board that a survey s area revealed that no one had been y, roomates of the applicant advised that hat a bard will be outside. Additionally, red (500) to six hundred (600) ed and no provisions have been made for the Police Department recommended that as it would create a very high security Department. Mrs. DeClercq therefore made a motion deny the request be accepted and the seconded the motion which carried. APPROVE BLOCK PARTY REQUESTS: that the recommendation to approved. Mr. Leszczynski - TO CLOSE NORTH ST_ PETER STREET, FROM COLFAX TO WASHINGTON, FOR BLOCK PARTY - APRIL• 27, 1991 - TO CLOSE KALORAMA, FROM HILL STREET TO NORTH ST. LOUIS BOULEVARD, FOR BLOCK PARTY - APRIL 19, 1991 Mr. Leszczynski advised that the Board is in receipt of recommendations from the various City departments and bureaus who 7 u 1 1 REGULAR MEETING APRIL 8, 1991 have reviewed the above referred to requests which were submitted on April 1, 1991 and approval is recommended. Therefore, Mrs. DeClercq made a motion that the request to close North St. Peter Street, from Colfax to Washington, be approved. Ms. Humphreys seconded the motion which carried. Additionally, Ms. Humphreys made a motion that the request to close Kalorama, from Hill Street to North St. Louis Boulevard, be approved. Mrs. DeClercq seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION: Handicap Parking Space LOCATION: 624 LaPorte REMARKS: Requested by Mrs. Comer 2. NEW INSTALLATION: No Parking - East Side REVISED TO: One Way North Bound LOCATION: Lawndale - Lincolnway West to LaPorte 3. NEW INSTALLATION: No Parking - West Side REVISED TO: One Way South Bound LOCATION: Diamond - Lincolnway West to LaPorte APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the Department has reviewed the Rubbish and Garbage Removal license application of Mr. Alexander Rowell, 1248 South Bendix, South Bend, Indiana. Mrs. DeClercq noted that the Department reviewed this application because in the past there have been some difficulties in that Mr. Rowell parked the garbage truck on either the street or on residential property. At this time Mr. Rowell has provided evidence to the Department that he has secured an appropriate parking place for his vehicle. Therefore, Mrs. DeClercq recommended the approval of the license application with the stipulation that Mr. Rowell's truck not be parked in a residential area and that he park his truck at 18311 East Edison Road. Mrs. DeClercq stated that the license issued should stipulate that if Mr. Rowell's truck is parked at his home or in any residential district, the license will be revoked. It was noted that an inspection of the truck to be used had been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Therefore, Mrs. DeClercq made a motion that the application be approved with the above outlined stipulation. Ms. Humphreys seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the Excavation Bond for Anderson Backhoe Service, In., 1502 North Illinois, South Bend, Indiana, be released effective April 3, 1992. Additionally, it is recommended that the Contractor's Bond for Jim Ready Concrete be approved effective April 8, 1991. Mr. Leszczynski made a motion that the recommendations be accepted and the bonds be released and/or approved as indicated above. Mrs. DeClercq seconded the motion which carried. REGULAR MEETING APRIL 8, 1991 FILING OF HUMANE SOCIETY MONTHLY REPORT Mr. Leszczynski advised that the Board is in receipt of the Monthly Service Report as submitted by the Humane Society of St. Joseph County, IN, Inc., for the month of March, 1991, indicating the number and types of animals handled for the City of South Bend. Mrs. DeClercq made a motion that the report be accepted for filing. Ms. Humphreys seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Certificates of Insurance for the following were accepted and filed: 1. Reinke Construction Corporation and Reibro Development Corporation P.O. Box 3095 South Bend, Indiana 2. C. E. Stafford Construction Company, Inc. 111 South Cherry Street South Bend, Indiana FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that twenty-seven (27) properties were cleaned from March 25, 1991 to March 28, 1991 and that seventeen (17) City Owned/Miscellaneous properties were cleaned from March 25, 1991 to March 28, 1991. Mrs. DeClercq made a motion that the lists as submitted be filed. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing seventy-five (75) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 3626 through Claim Docket No. 3897 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:47 a.m. Jo n E. &LeszQzynskjU Patr is E. DeClercq -� ine Humes evs AT ST: Sandra M. Parmerlee, Clerk n 1 1