Loading...
HomeMy WebLinkAbout03/25/91 Board of Public Works MinutesREGULAR MEETING MARCH 25, 1991 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, March 25, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following items were added to the agenda: 1. Title Sheet - Portage Realty's Country Village in Georgetown Unit 6 2. Request for temporary street name changes. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on March 18, 1991, were approved. OPENING OF BIDS: ACCESS ROAD FOR MAPLE LANE RESERVE CENTER This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: L.L. GEANS & SONS, INC. 56535 Magnetic Drive Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky R. Non -Collusion Affidavit was in Commitment Form was completed Bond was submitted. BID: $96,894.20 Geans, President, order, Non -Discrimination and a five per cent (50) Bid NORTHERN INDIANA CONSTRUCTION COMPANY INC. P.O. Box 1333 Mishawaka, Indiana 46546-1333 Bid was signed by Mr. David J. Walorski, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (5a) Bid Bond was submitted. BID: $90,992.23 KANKAKEE VALLEY CONSTRUCTION COMPANY INC. 2055 North 150 E. P.O. Box 1471 LaPorte, Indiana 46350 Bid was signed by Mr. James B. Nelson, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (50) Bid Bond was submitted. BID: $116,074.00 JANSMA-COURSEY ASPHALT INC. P- O . Box 139 Argos, Indiana 46501 Bid was signed by Mr. Douglas W. Coursey, President, 1 1 1 REGULAR MEETING MARCH 25, 1991 Lom 1 1 Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (5%) Bid Bond was submitted. BID: $116,080.20 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Richard A. Jankowski, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (50) Bid Bond was submitted. BID: $108,854.25 LA PORTE CONSTRUCTION COMPANY, INC. P.O. Box 577 LaPorte, Indiana 46350 Bid was signed by Mr. Thomas G. Blackburn, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (50) Bid Bond was submitted. BID: $111,153.88 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (50) Bid Bond was submitted. BID: $132,100.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Thomas O. Walsh, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (50) Bid Bond was submitted. BID: $112,968.30 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were referred to the Engineering Department for review and recommendation. APPROVE APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY FOR THE OPERATION OF TAXICABS - J.J.R. TAXI Mr. Leszczynski advised that pursuant to the Board's Public Hearing that was held on March 18, 1991, regarding the Application for a Certificate of Public Convenience and Necessity for the Operation of Taxicabs as submitted by Mr. Darrell Courtney, President, The J.J.R. Corporation, 435 East Jefferson Boulevard, Fort Wayne, Indiana, in the name of J.J.R. Taxi, 1615 Lincolnway East, South Bend, Indiana, the Board is prepared at this time to make a recommendation concerning the application. 0 REGULAR MEETING MARCH 25, 1991 Ms. Humphreys inquired of Mr. Kevin Butler, Attorney at Law, One Michiana Square, South Bend, Indiana, who was present on behalf of the Yellow Cab Company, if they have had discussions with JJR Taxi regarding the coordination of taxicab services. Mr. Butler advised that they did have a general discussion last week with representatives of JJR Taxi. Mr. Leszczynski noted that his findings and discussions with the Board Attorney reveal that on paper everything is in conformance with the ordinance. He noted that the City will monitor this company as well as the other taxi cab companies that are currently licensed to make sure they are in conformance with all ordinance requirements which include but are not limited to twenty-four (24) hour services and the requirement that anyone calling for service must be afforded that service and no one can be denied service. Therefore, Mr. Leszczynski made a motion that the application as submitted be approved. Ms. Humphreys seconded the motion which carried. ADOPT RESOLUTION NOS. 9-1991 & 10-1991 - DISPOSAL OF SERVICE REVOLVERS Mr. Leszczynski advised that Police Chief Ronald G. Marciniak has informed the Board that Corporal Shirley Woods has retired in good standing from the Police Department effective February 20, 1991 after twenty (20) years of service. Additionally, Captain Patrick Cottrell has retired in good standing from the Department effective February 18, 1991 after twenty-one (21) years of service. In keeping with Section 2-124 of the Municipal Code of the City of South Bend, Chief Marciniak requested that the Board declare Corporal Woods' and Captain Cottrell's service revolvers as surplus property and no longer useful to the City. This declaration will authorize the presentation of the firearms to these retired officers as a tribute to their service to the City. Therefore, Mrs. DeClercq made a motion that the Resolutions as submitted be adopted. Ms. Humphreys seconded the motion which carried and the following Resolution Nos. 9-1991 and 10-1991 were adopted: RESOLUTION NO. 9-1991 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Captain Patrick Cottrell has retired from the South Bend Police Department after twenty-one (21) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; REGULAR MEETING MARCH 25, 1991 NOW, THEREFORE, BE IT Works of the City of South No. 250K383 a .357 caliber longer needed by the City which it was intended and of less than Five Hundred RESOLVED by the Board of Public Bend that service revolver Serial Smith and Wesson revolver, is no and is unfit for the purpose for has an estimated fair market value Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 25th day of March, 1991. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 10-1991 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Corporal Shirley Woods has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 249K243 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 25th day of March, 1991. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk REGULAR MEETING MARCH 25, 1991 ADOPT RESOLUTION NO. 11-1991 - FIXING RATES AND CHARGES TO BE COLLECTED FOR THE PARKING OF VEHICLES AT MUNICIPALLY OPERATED PARKING FACILITIES Mr. Leszczynski advised that the Resolution submitted to the Board today increases the parking garage rates from $1.00 to $2.00 for after hours/evening parking at the parking garages. Ms. Humphreys noted that these rates are now consistent with the rates charged by Century Center. Therefore, Mrs. DeClercq made a motion that the Resolution be adopted subject to Common Council approval. Ms. Humphreys seconded the motion which carried and the following Resolution No. 11-1991 was adopted: RESOLUTION NO. 11-1991 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA FIXING RATES AND CHARGES TO BE COLLECTED FOR THE PARKING OF VEHICLES AT MUNICIPALLY OPERATED PARKING FACILITIES WHEREAS, I.C. 36-9-11-7 authorizes the Board of Public Works to fix rates for municipally owned off-street parking facilities, subject to approval of the Common Council; and WHEREAS, increasing maintenance and operating costs make it necessary to increase existing parking rates. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the following monthly parking rates be established for the Municipal Services Facility flat lot, the Colfax Street Parking Garage, the Jefferson Street Parking Garage, and the Wayne Street Parking Garage: SECTION I. The following monthly rates shall be charged for individual vehicles parked at the Municipal Services Facility parking lot: (a) Municipal Services Facility, Rate $16.00 per mo. SECTION II. The following monthly rates shall be charged for vehicles parked at City operated parking garages: Rate (a) Per vehicle, on a month -to -month basis $40.00 per mo. (b) Per vehicle, on a three-year contract $43.00 per mo. (c) Per vehicle, on a five-year contract $48.00 per mo. (d) Group rates on a monthly contract 5 - 49 vehicles $35.00 per mo. 50 or more vehicles $32.00 per mo. (e) Priority for committing parking spaces within a City operated parking garage shall be given to vehicles with the longest term parking contract and the highest monthly rental rate. Commitment of spaces within a parking garage within a particular rate structure shall be determined based upon (1) the number of parking spaces committed per single billing; (2) the length of time the person has committed spaces within that garage; and (3) the payment experience of the account. Persons entering into long term agreements for parking may be granted an option to renew within the discretion of the Board of Public Works or its designee. 1 L� M REGULAR MEETING MARCH 25,, 1991 SECTION III. The following hourly rates shall be charged for individual vehicles parked at City operated parking garages: Hours Rate 0 to 1 hour $ 1.00 2 hours $ 1.50 3 hours $ 2.00 4 hours $ 2.50 5 to 8 hours $ 3.00 9 to 24 hours $ 5.00 After hours/evening $ 2.00 SECTION IV. This Resolution rescinds and supersedes all prior resolutions setting rates for municipal parking facilities. SECTION V. Nothing herein shall affect rights and liabilities accrued prior to the effective date of this resolution. Adopted this 25th day of March, 1991. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Katherine Humphreys s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 12-1991 - ASSIGNING INTERESTS IN CERTAIN CONTRACTS RELATING TO THE AIRPORT ECONOMIC DEVELOPMENT AREA PUBLIC IMPROVEMENT PROJECT TO THE SOUTH BEND REDEVELOPMENT AUTHORITY Mr. Leszczynski advised that the above referred to Resolution which was submitted to the Board today is necessitated due to bonding requirements. Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, advised that since the engineering services are going to be paid from bond proceeds it is necessary to reassign these contracts to the Redevelopment Authority. It is noted that the Contractors involved, Cole Associates, Clyde E. Williams & Associates and Ken Herceg & Associates, have agreed to this reassignment. Therefore, Mrs. DeClercq made a motion that Resolution No. 12-1991 be adopted. Ms. Humphreys seconded the motion which carried and the following Resolution No. 12-1991 was adopted: RESOLUTION NO. 12-1991 RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ASSIGNING ITS INTERESTS IN CERTAIN CONTRACTS RELATING TO THE AIRPORT ECONOMIC DEVELOPMENT AREA PUBLIC IMPROVEMENT PROJECT TO THE SOUTH BEND REDEVELOPMENT AUTHORITY WHEREAS, the Redevelopment District of the City of South Bend, Indiana, previously issued its Nine Hundred Fifty Thousand Dollars ($950,000) aggregate principal amount of City of South Bend Redevelopment District tax Increment Revenue Bonds of 1990, originally dated September 1, 1990, the proceeds of which have been and are being used by the South Bend Redevelopment Commission (the "Commission") for engineering expenses relating to the Airport Economic Development Area Public Improvement Project (the "Engineering Expenses"); and WHEREAS, the Board of Public Works of the City of South Bend (the "Board") has entered into certain contracts for such 9 REGULAR MEETING MARCH 25, 1991 Engineering Expenses pursuant to IC 36-7-14-21(d); and WHEREAS, the South Bend Redevelopment Authority (the "Authority") recently issued its Four Million Two Hundred Thousand Dollars ($4,200,000) aggregate principal amount of South Bend Taxable Redevelopment Authority Lease Rental Revenue Bonds (Airport Economic Development Area Public Improvement Project), originally dated January 1, 1991, and its Two Million Three Hundred Fifty -Five Thousand Dollars ($2,355,000) aggregate principal amount of South Bend Redevelopment Authority Lease Rental Revenue Bonds (Airport Economic Development Area Public Improvement Project), originally dated March 1, 1991 , the proceeds of which are to be used to reimburse the Commission for Engineering Expenses incurred and to pay for remaining Engineering Expenses as well as to complete other public improvements for the Airport Economic Development Area Public Improvements Project; and WHEREAS, the Board hereby determines that it is in the best interests of the City of South Bend that the Engineering Expenses be paid from the proceeds of the Authority Bonds and that the Board assign its interests in the Engineering Contracts previously entered into by the Board to the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS THAT: 1. The Board hereby assigns all of its rights, interests and obligations to and under the contracts between the Board and Clyde E. Williams & Associates, Inc., Cole Associates, Inc., and Ken Herceg & Associates, Inc. to the Authority, which contracts are attached hereto as Exhibit A. 2. This Resolution shall be in full force and effect from and upon compliance with the procedures required by law. ADOPTED at a meeting of the City of South Bend Board of Public Works held the 25th day of March, 1991, in the Board of Public Works Meeting Room located on the Thirteenth (13th) Floor of the County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS By: s/John E. Leszczynski By: s/Patricia E. DeClercq By: s/S. Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM II LOAN SALE AND ASSIGNMENT AGREEMENT Addendum II extends this Contract until December 31, 1993. ADDENDUM III HOUSING REHABILITATION FUND ACTIVITY Addendum III adds Davis -Bacon compliance statement to the Contract. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Addenda were approved and executed. REGULAR MEETING MARCH 25. 1991 APPROVE UTILITY AGREEMENTS - CORBY BOULEVARD, NILES AVENUE TO TWYCKENHAM DRIVE, PROJECT Mr. Leszczynski advised that Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana, has submitted Utility Agreements necessitated due to reconstruction of some utilities in conjunction with the above referred to project. The Agreements are between the City of South Bend and Indiana Bell Telephone Company, Northern Indiana Public Service Company, Indiana Michigan Power Company, Heritage Cablevision and the South Bend Water Works. Mr. Leszczynski made a motion that the Agreements as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE PURCHASE AGREEMENT_- SALE OF CITY -OWNED PROPERTY AT 514 WALNUT In accordance with the bid awarded on March 4, 1991, for the purchase of the City -owned lot at 514 Walnut Street in the amount $140.00 to Mr. Eugene J. Kowalik, 320 North Brookfield Street, South Bend, Indiana, the Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. APPROVE AGREEMENTS - IBM Mr. John Leisenring, Deputy City Controller, addressed the Board and advised that submitted to them were the following Agreements with IBM: 1. CHANGE AUTHORIZATION - IBM HARDWARE ACQUISITION This document indicates the purchase of seventeen (17) 5250 Emulation Kits which will be installed in personal computers as a alternative to purchasing terminals for work stations. With this method, an individual can have both a personal computer and a terminal on the system without two (2) pieces of equipment. The Change Authorization also indicates the purchase of one (1) Workstation Controller, One 8530-E21 PS/2, One (1) 8512-001 Color Display, One (1) 4201-003 IBM Proprinter and One (1) IBM DOS 3.3 Operating System. Additionally, configuration changes affect the IBM total fixed price charge on Page 10 of the IBM Statement of Work. The equipment results in an addition of $16,490.00 to the IBM total fixed price. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above Change Authorization form was approved and executed. 2. INSTALLMENT PAYMENT AGREEMENTS The first Installment Payment Agreement is for the purchase of one (1) PS/2 Model 30, one (1) PS/2 Color Display and one (1) Proprinter III and is in the amount of $2,741.00. Mr. Leisenring noted that this Agreement is for fifty-four (54) months for a monthly fee of $59.74. It is noted that an Addendum to Agreement was attached to this Installment Payment Agreement indicating this cost. The second Installment Payment Agreement is for the purchase of one (1) Twinaxial Workstation Controller Mes. A40523 and is in the amount of $2,805.00. for fifty-two (52) months at a monthly payment of $62.78. Ms. Humphreys made a motion that the Agreements be approved and executed. Mrs. DeClercq seconded the motion which carried. 9 REGULAR MEETING MARCH 25, 1991 3. FINANCING AGREEMENTS/ADDENDUM TO AGREEMENTS Mr. Leisenring noted that the first Financing Agreement indicates an amount to be financed of $829.00 for a monthly payment of $18.00. This is for Other IBM Charges EMO @ $734.00 and PC software @ $95.00. The second Financing Agreement indicates that the amount to be financed is $39,868.89 for a payment amount of $881.00. This is for Other IBM Charges and Services @ $29,988.89 and Emulation Kits @ $10,880.00. Ms. Humphreys made a motion that these Financing Agreements/Addendum to Agreements be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMITS Ms. Megan Wright, Pretreatment Coordinator, Environmental Services, submitted to the Board and recommended that the Board approve Wastewater Discharge Permits for the following: 1. Van Waters & Rogers 59865 Market Street South Bend, Indiana 2. Swank Uniform Rental 1101 King Street South Bend, Indiana (Permit No. SB031) 46614 (Permit No. SB032) 46616 Ms. Wright noted that these are new permits. Therefore, Mr. Leszczynski made a motion that the permits as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE SELECTION OF DESIGN PROPOSAL - MORRIS CIVIC AUDITORIUM/ PALAIS ROYALE In a letter to the Board, Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, advised that on March 22, 1991, the Redevelopment Commission heard a report from James Wyllie, President of the Board of Directors of South Bend Entertainment District, regarding selection of an architect for the renovation of the Morris Civic Auditorium and Palais Royale. The Entertainment District Board recommended accepting the Proposal from the firm of SMSQ of Northfield, Minnesota. The Redevelopment Commission accepted this recommendation and pursuant to Resolution No. 31-1990, recommends that the Board of Public Works accept the Proposal of Sovik Mathre Sathrum Quanbeck Schlink Edwins Architects as the architect for this project. Ms. Kolata was present and reiterated that it is requested that the Board accept the Proposal of SMSQ as the successful Proposer for architect and design services for the Morris Civic Auditorium and Palais Royale Project. Ms. Kolata noted that this is one (1) of fourteen (14) Proposals received. The Proposals were narrowed down to five (5) which were selected and interviewed. Ms. Kolata further noted that the local firm of BKLC will be involved in this project. Therefore, Mrs. DeClercq made a motion that the Board approve the selection of the Proposal of SMSQ for the above referred to project. Mr. Leszczynski seconded the motion which carried. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT - CROSS CREEK Mr. Leszczynski advised that Mr. Larry D. Spradlin, Sr., Engineering Aide, Bureau of Design and Administration, submitted to the Board and requested that the Board accept Irrevocable Standby Letter of Credit #5-8846, Cross Creek, Section III, Part 1 1 REGULAR MEETING MARCH 25, 1991 E 1 1 III, Lot #153 from Society Bank for the account of Cross Creek, Inc., 828 East Jefferson Boulevard, South Bend, Indiana. It is noted that Irrevocable Standby Letter of Credit No. S-8846 is in the amount of $3,800.00 and expires on July 12, 1991. Mr. Leszczynski made a motion that the Letter of Credit be accepted and approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - STREET DEPARTMENT MATERIALS In a letter to the Board, Mr. Bill Penn, Director, Division of Transportation, requested that the Board advertise for the receipt of bids for Street Department materials. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was approved. APPROVE COMMUNICATION SYSTEM Mr. John E. Leszczynski, Director, Public Works, requested that the Board advertise for the receipt of bids for the above referred to equipment. Mr. Leszczynski noted that this equipment will replace current equipment which is antiquated. Therefore Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. REQUEST TO ACQUIRE CITY -OWNED PROPERTY AT 1307-11 W. WASHINGTON AND 106-110 NORTH WALNUT - REFERRED In a letter to the Board, Mr. David L. Norris, Project Manager, West Washington -Chapin Revitalization Project, Department of Economic Development, requested that the Board transfer ownership of the the City -owned lots located at 1307-11 West Washington and 106-110 North Walnut to the Redevelopment Commission. Ms. Norris noted that both properties are within the West Washington -Chapin Development Area and are needed to complete the assemblage of land for new development along the 1200 and 1300 blocks of West Washington as is recommended by the Comprehensive Plan for the area. Therefore, Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO CONDUCT PUBLIC AUCTION TO DISPOSE OF UNCLAIMED PROPERTY - POLICE DEPARTMENT Police Chief Ronald G. Marciniak requested permission to dispose of unclaimed bicycles and other unclaimed property at a Public Auction to be held on May 18, 1991 from 8:30 a.m. to 12:30 p.m. or until all items are sold. Chief Marciniak noted that this is the first Auction of the year and will be held, rain or shine, in the Street Department garage at the rear of the South Bend Police Station. Chief Marciniak further noted that a partial list of items to be sold are bicycles, television sets, stereo gear, jewelry, lawnmowers, radios, tools, typewriters, generator, clothing and miscellaneous items. Receipts received from the sale will be forwarded to the proper accounts of the City. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. REQUESTS OF LA SALLE GRILL TO INSTALL CANOPIES AND FOR YELLOW STRIPE IN FRONT OF THEIR ENTRY - REFERRED In a letter to the Board, Mr. Stephen S. Haskin, Executive Vice REGULAR MEETING MARCH 25, 1991 President, LaSalle Grill, 115 West Colfax, South Bend, Indiana, requested an easement across the sidewalk for their canopy. Mr. Haskin noted that the design of the canopy has already been approved by the Design Review Committee. Additionally, Mr. Haskin requested a yellow stripe in front of their entry to allow their customers access and egress in case of an emergency. Mr. Haskin was present at the meeting and submitted a letter from B.H. Awning & Tent, 2275 M-139, Benton Harbor, Michigan, outlining the dimensions of the four (4) canopies to be installed. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST TO CLOSE FRANCES, FROM MADISON TO CEDAR, FOR BLOCK PARTY - APRIL 27, 1991 - REFERRED Mr. Leszczynski advised that Mr. David B. Neidell, 424 North Frances #12, South Bend, Indiana, submitted to the Board an Application For Use of and Blocking of Access to Public Right -of -Way for a Party or Similar Event, requesting that Frances Street, from Madison to Cedar, be closed from 1:00 p.m. to 7:00 p.m. on Saturday, April 27, 1991 for a block party. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST FOR TEMPORARY STREET NAME CHANGES In a Memorandum to the Board, Mayor Joe Kernan requested that the Board approve the following recommendations of street sign changes for Monday, April 1, 1991: 1. Corner of Ford/Warren - Change to Dyngus Boulevard 2. Corner of Hill/South Bend Avenue - Change to Solidarity Avenue 3. Corner of Colfax/Elm - Change to Solidarity Boulevard Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the temporary street name changes approved. TITLE SHEET - PORTAGE REALTY'S COUNTRY VILLAGE IN GEORGETOWN UNIT 6 - SANITARY Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the following Contractors/Excavation Bonds be approved and/or released as indicated: CONTRACTORS BONDS Brent Huffman Approve Effective 3-18-91 Todd W. Lentz, d/b/a Todd W. Release Effective 7-23-91 Lentz Concrete Contractor David Strange, d/b/a David Release Effective 3-25-91 Strange Concrete 1 REGULAR MEETING MARCH 25, 1991 EXCAVATION BOND Ross A. Catanzarite, Jr., Release Effective 3-15-91 d/b/a South Bend Plumbing Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the bonds were approved and/or released as indicated above. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: Handicap - One (1) space LOCATION: 718 North Allen Street REMARKS: Request of Mr. James White FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that twenty-five (25) properties were cleaned from March 11, 1991 to March 15, 1991 and that fifteen (15) City Owned/Miscellaneous properties were cleaned from March 11, 1991 to March 15, 1991. Mrs. DeClercq made a motion that the lists as submitted be filed. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring submitted Claim Docket No. 2915 through 3196 and Claim Docket No. 3206 through 3427 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:59 a.m. J hn E. LeszczynvsWif Patricia E. DeClercq Katherine Humphreys ATTE / Yu Sandra M. Parmerlee, Clerk