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HomeMy WebLinkAbout03/11/91 Board of Public Works Minutes7 REGULAR MEETING MARCH 11, 1991 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, March 11, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were added to the agenda: 1. Award Bid - Combined Sewer Overflow Backwater Gate Replacement Project 2. Traffic Control Devices 3. Humane Society Monthly Report APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on March 4, 1991, were approved. OPENING OF BIDS - PAINTING AND FINISHING AT THE WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It is noted that the Engineers Estimate for this project is approximately one hundred thirty seven thousand dollars ($137,000.00). The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (5%) Bid Bond was submitted. BID: $115,380.00 Alternate No. 1: Deduct: $46,515.00 INTERSTATE DECORATING SERVICE 140 North Meade Street P.O. Box 3684 South Bend, Indiana 46619 Bid was signed by Mr. Kenneth W. Sedam and Mr. Dewey R. McFarland, Non -Collusion Affidavit was in order, Non - Discrimination Commitment Form was compieted and a five per cent (5%) Bid Bond was submitted. BID: $87,588.00 Alternate No. 1: Deduct: $42,000.00 GIBSON-LEWIS, INC. 1001 West llth Street P.O. Box 488 Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter, President, Non - Collusion Affidavit was in order, Non -Discrimination 1 J M. REGULAR MEETING MARCH 11. 199 Commitment Form was completed and a five per cent (5%) Bid Bond was submitted. BID: $216,466.00 Alternate No. 1: Deduct: $71,852.00 J. L. MANTA, INC. 7757 South Chicago Avenue Chicago, Illinois 60619 Bid was signed by Mr. Leo Manta, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and a five per cent (5%) Bid Bond was submitted. BID: $186,334.00 Alternate No. 1: Deduct: $56,780.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Bureau of Wastewater for review and recommendation. OPENING OF BIDS - ONE (1) PORTABLE HAMMERMILL GRINDER This.was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INNOVATOR MANUFACTURING, INC. 120 Weston Street London, Ontario, Canada Bid was signed by Mr. Patrick Hogan, President, indicating Mr. John Kemerly, Fort Wayne, Indiana, as Agent of Bidder, Non -Collusion Affidavit was in order, Non -Discrimination Commitment Form was completed and Check 44163907 in the amount of $9,907.90 was submitted. BID: One (1) Innovator Model 20595 Tub Grinder with Throat Extension: $99,079.00 (US) Options: Cummins LTA10-C325 engine: $10,950.00 Bid contained three (3) pages of specification deviations. BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Avenue Indianapolis, IN 46219 Bid was signed by Mr. Norman G. Dahlmann, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Haybuster, Industrial Grinder Model IG-10, complete with all options requested: $65,482.00 Delivery: Four (4) to six (6) weeks ARO Alternate Bid: One (1) Haybuster, Industrial Grinder Model IG-12, completed with all options requested: $106,240.00 Delivery: Ten (10) to twelve (12) weeks ARO w REGULAR MEETING MARCH 11, 1991 RECYCLING SYSTEMS, INC. 8507 South Winn Road Winn, Michigan 48896 Bid was signed by Mr. Bruce Wood, Governmental Marketing Representative, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a Cashier's Check in the amount of $9,287.50 was submitted. BID: One (1) RSI Industrial Tub Grinder: $92,875.00 FUEL HARVESTERS EQUIPMENT 2501 Commerce Drive Midland, Texas 79703 Bid was signed by Mr. Michael K. Clinton, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $10,289.10 was submitted. BID: One (1) Tub Grinder P10-300 Complete as specified: $102,891.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Division of Environmental Services for review and recommendation. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM III DIVISION OF ECONOMIC DEVELOPMENT AND BUSINESS ASSISTANCE WEST WASHINGTON DEVELOPMENT ACTIVITY Addendum III extends the Contract term to June 30, 1991. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Addendum was approved and executed. AWARD BID - ONE (1) CAB AND CHASSIS WITH GROSS VEHICLE WEIGHT OF 62,000 LBS., AND ONE (1) ROLL OFF HOIST CAPABLE OF LIFTING A CAPACITY OF 60,000 POUNDS AT DUMP ANGLE OF 48 TO 50 DEGREES (THIS HOIST TO BE MOUNTED ON ABOVE MENTIONED CAB & CHASSIS In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, advised that he has reviewed the bids received on February 25, 1991 for the above referred to equipment and at this time recommends that the Board award the low bid of Shamrock Ford Truck Sales, Inc., 4707 West Western Avenue, South Bend, Indiana, in the amount of $65,600.00 for one (1) 1991-Ford LNT8000 Rolloff Cab and Chassis with Cite Equipment. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be approved. Ms. Humphreys seconded the motion which carried. AWARD BID - COMBINED SEWER OVERFLOW BACKWATER GATE REPLACEMENT PROJECT In a letter to the Board, Mr. Karl R. Kopec, Manager of Operations, Bureau of Wastewater, recommended that the low bid of Haskins, Inc., 2520 Oak Road, Plymouth, Indiana, in the amount of $34,500.00 be awarded for the above referred to project. It is noted that bids for this project were received and opened by the Board on March 4, 1991. Mr. Leszczynski therefore made a motion that the recommendation be accepted and the bid be awarded. Mrs. DeClercq seconded the motion which carried. 1 75 REGULAR MEETING MARCH 11. 1991 APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR PAVEMENT AND CURB WORK AND LANDSCAPING - DIVISION OF ENVIRONMENTAL SERVICES In a letter to the Board, Mr. John J. Dillon, Director, Division of Environmental Services, requested that the Board advertise for the receipt of bids for the following projects for the Division of Environmental Services at 1111 Riverside Drive: Project 41 - Pavement and curb work. This includes two (2) parking lots and widening of some existing pavement. Project #2 - Landscaping on the east and west sides of Riverside Drive. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was approved. APPROVE RE WATERTIGHT SE FOR THE RECEIPT OF BIDS FOR SIX (6 CONTAINERS AND FOUR (4) 40 YD. OPEN TOP ROLL OFF CONTAINERS In a letter to the Board Mr. Robert Kruszynski, Manager, Bureau of Sanitation, requested that the Board advertise for the receipt of bids for six (6) watertight 15 yard roll off containers and four (4) 40 yard open top roll off containers. TO 15 YD. ROLL OFF Mr. Kruszynski noted that these containers will be used by the Department of Sanitation to carry grit from the Wastewater Treatment Plant and scrap from various City owned sites throughout the City to the landfill on a daily basis. This bid reflects additional equipment being added to the fleet and will not show a trade-in. Therefore, Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF ST. JOSEPH COUNTY DEMOCRATIC CENTRAL COMMITTEE TO USE CITY -OWNED FACILITIES AS POLLING PLACES Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Kenneth P. Fedder, Chairman, St. Joseph County Democratic Central Committee, P.O. Box 1375, South Bend, Indiana, requesting permission and approval to use the following City -owned facilities as polling places for the May 7, 1991 Primary election and November 5, 1991 General Election and all future primary and general elections: - Leeper Park - Fire Station #2 - Pinhook Pavilion - Fire Station #3 - Martin Luther King Center - Fire Station #5 - LaSalle Recreation Center - Fire Station #6 - LaSalle Fillmore Center - Fire Station #7 - Potawatomi Greenhouse - Fire Station 49 - North East Neighborhood Center - Fire Station #10 Mr. Leszczynski made a motion that this request be approved. Ms. Humphreys seconded the motion which carried. REQUEST OF FOREST SIGN AND DISPLAY, INC TO REMOVE OLD SIGN AT 1905 MIAMI (JOVI'S LOUNGE) AND INSTALL NEW SIGN - REFERRED Mr. Brian Jesswein, Forest Sign & Display, Inc., 2729 South Main Street, South Bend, Indiana, requested permission to remove the existing sign at Jovi's Lounge, 1905 Miami Street, South Bend Indiana and replace it with a new illuminated sign as described in detail in the request. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. 0 REGULAR MEETING MARCH 11, 1991 REQUEST OF BURKHART ADVERTISING TO INSTALL ONE (1) ILLUMINATED SIGN AT 2216 MIAMI STREET - REFERRED In a letter to the Board, Mr. Ronald M. Como, Service/ Installation Manager, Burkhart Advertising, 1247 Mishawaka Avenue, P..O. Box 536, South Bend, Indiana, requested permission to install one three foot (3') by five foot (51) double face internally illuminated projecting sign at 2216 Miami Street. Mr. Como indicated that it appears that the building front sits on the property line with the sidewalk in front. The sign would be installed on the north facia of the building and would project into the public right-of-way five feet (51). The height of the sign will be a minimum of ten feet (101) above grade. Mr. Como submitted with the request pictures of the location and a drawing of the proposed sign. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUESTS: - OF COMMUNITY RESOURCE CENTER TO SELL GREEN CARNATIONS FROM THE SIDEWALK AT THE NORTH ENTRANCE OF THE COUNTY -CITY BUILDING - MARCH 15, 1991 - TO CLOSE RIVERSIDE DRIVE, BETWEEN GOLDEN AND CALIFORNIA, IN CONJUNCTION WITH 5TH ANNUAL NEIGHBORHOOD EASTER EGG HUNT - OF MAURICE MATTHYS LITTLE LEAGUE TO CONDUCT OPENING DAY PARADE - MAY 11, 1991 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on March 4, 1991, and approval is recommended. Therefore, Mrs. DeClercq made a motion that the request of the Community Resource Center be approved subject to the various licensing requirements. Ms. Humphreys seconded the motion which carried. Additionally, Mrs. DeClercq made a motion that the request to close Riverside Drive in conjunction with the neighborhood annual Easter Egg Hunt be approved. Mr. Leszczynski seconded the motion which carried. Finally, Mrs. DeClercq made a motion that the request of Maurice Matthys Little League to conduct their annual opening day parade be approved. Ms. Humphreys seconded the motion which carried. APPROVE TITLE SHEET - WASTEWATER TREATMENT PLANT SITE IMPROVEMENTS PROJECT Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: No Parking Tow Zone LOCATION: 224 North Main REMARKS: To be installed on south side of building 2. NEW INSTALLATION: No Parking Tow Zone LOCATION: In alley east/west and north/south of 225 North Main REGULAR MEETING MARCH 11, 1991 M 1 1 C FILING OF HUMANE SOCIETY MONTHLY REPORT - FEBRUARY 1991 Mr. Leszczynski advised that The Humane Society of St. Joseph County, IN., Inc. has submitted a report for the month of February indicating the types and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mrs. DeClercq seconded the motion which carried. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: INDIANA FURNITURE Mr. Fred Romine 742 West Indiana Avenue Used merchandise Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Certificate of Insurance for Kankakee Valley Construction Company, Inc., P.O. Box 1471, LaPorte, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that forty-three (43) properties were cleaned from February 25, 1991 and March 1, 1991, and that seven (7) City Owned/Miscellaneous properties were cleaned from February 25, 1991 to March 1, 1991. Mrs. DeClercq made a motion that the lists as submitted be filed. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 2614 through Claim Docket No. 2851 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:47 a.m. ado E: Leszcz�rfs�i eei& a" Patrr cia E. DeClercq �-1 AT'VEST: n i n1tnerine tiumpnreys Sandra M. Parinerlee. Clerk