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HomeMy WebLinkAbout03/04/91 Board of Public Works MinutesREGULAR MEETING MARCH 4, 1991 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, March 4, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following items were added to the agenda: 1. Request to advertise for the receipt of bids - Maple Lane Reserve Center Access Road 2. Title Sheet - Maple Lane Reserve Center Access Road APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on February 25, 1991, were approved. OPENING OF BIDS - COMBINED SEWER OVERFLOW BACKWATER GATE REPLACEMENT PROJECT (91-01) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was submitted and a five per cent (50) Bid Bond was submitted. BID: $37,200.00 HASKINS, INC. 2520 Oak Road Plymouth, Indiana 46563 Bid was signed by Mr. Mark Haskins, President, Non -Collusion Affidavit was in order and a five per cent (50) Bid Bond was submitted. BID: $34,500.00 HRP COMPANY, INC. 1216-18 West Washington Street South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, General Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5a) Bid Bond was submitted. BID: $54,800.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were referred to the Division of Environmental Services for review and recommendation. 1 I� REGULAR MEETING MARCH 4, 1991 1 Ll OPENING AND AWARD OF BID - SALE OF CITY -OWNED PROPERTY - 514 WALNUT STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 514 Walnut Street, South Bend, Indiana. Mr. Leszczynski further advised that the property has an appraisal value of $140.00. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was received: MR. EUGENE J. KOWALIK BID: $140.00 320 North Brookfield South Bend, Indiana It was noted that Mr. Kowalik owns the property located at 512 Walnut Street adjacent to the above referred to property. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the bid of Mr. Eugene Kowalik in the amount of $140.00 was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: SOUTH BEND HERITAGE FOUNDATION SOUTH BEND HERITAGE ADMINISTRATION The targeted goals for this activity are to provide administrative and service support for neighborhood programs within the Near West Side neighborhood, particularly within the boundaries of the West Washington/Chapin Revitalization Project, to provide housing assistance in the West Washington/Chapin neighborhood, to provide commercial assistance in the West Washington/Chapin neighborhood and to identify four (4) potential housing or commercial units for rehabilitation in 1992. The total cost of this activity shall not exceed $45,000.00. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Contract was approved and executed. APPROVE AGREEMENT FOR STAFF SUPPORT - INDUSTRIAL REVOLVING FUND/ECONOMIC DEVELOPMENT DEPARTMENT Mr. Leszczynski advised that an Agreement for Staff Support, between the Trust known as The Industrial Revolving Fund of South Bend, Indiana and the City of South Bend, by and through its Board of Public Works on behalf of its Economic Development Department, for the period January 1, 1991 to December 31, 1993. has been submitted to the Board for approval. The Agreement indicates that the City will perform services as set forth in the Agreement for the sum of twelve thousand dollars ($12,000.00) for the twelve (12) months beginning on January 1, 1991, nineteen thousand dollars ($19,000.00) for the twelve (12) months ending December 31, 1992 and twenty-six thousand dollars ($26,000.00) for the twelve months ending December 31, 1993. Payments shall be made quarterly beginning April 1, 1991. Ms. Marcia Townsend, Department of Economic Development, advised that this Agreement provides for the same services that have been contracted before between the IRF and the Department of Economic M REGULAR MEETING MARCH 4, 1991 Development for the last several years, except that the Agreement submitted today is for a three (3) year term. In response to Mr. Leszczynski's inquiry about the increasing costs as outlined in this Agreement, Ms. Katherine TT Humphreys, Director, Administration and Finance, advised that she is a member of the IRF Board and they have had increased demands placed upon them. This additional work is going to require additional staff time in matters such as loan analyses and portfolio management. Therefore, Mrs. DeClercq made a motion that the Agreement as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE FLEXIBLE BENEFITS ACCOUNT CAFETERIA PLAN RENEWAL Mr. Leszczynski advised that Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board the renewal Agreement for the flexible benefits account cafeteria plan with Lincoln National Life Insurance Company. Ms. Humphreys noted that the Plan Document submitted today outlines the perimeters under which the plan is administered. Mrs. DeClercq made a motion that the Plan Document as submitted be approved. Mr. Leszczynski seconded the motion which carried. APPROVE AGREEMENT FOR ENGINEERING SERVICES - INTERSECTION IMPROVEMENTS AT BENDIX AND LATHROP STREET Mr. Leszczynski advised that The Troyer Group, Inc., 415 Lincolnway Way East, Mishawaka, Indiana, has submitted the Standard Form of Agreement Between Owner and Engineer for Professional Services to improve the intersection of Bendix Drive and Lathrop Street by widening Bendix Drive to provide opposing left turn lanes. Mr. Leszczynski further noted that the cost for these services shall not exceed $9,800.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved. REQUESTS REFERRED: Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: 1. REQUEST TO CLOSE RIVERSIDE DRIVE, FROM GOLDEN TO CALIFORNIA, IN CONJUNCTION WITH ANNUAL NEIGHBORHOOD EASTER EGG HUNT - MARCH 23, 1991 In a letter to the Board, Mr. & Mrs. Michael P. Kenahan, 1061 Riverside Drive, South Bend, Indiana, advised that plans for the neighborhood fifth annual neighborhood Easter Egg Hunt are well under way and they are requesting that Riverside Drive, from Golden to California, be closed on Saturday, March 23, 1991 from 1:30 p.m. to 4:00 p.m. in conjunction with this event. 2. REQUEST OF CITY AWNING TO REMOVE EXISTING CANOPY AT PAUL GILL'S FURNITURE ON LAFAYETTE BOULEVARD AND REINSTALL CANOPY AT 425 SOUTH MICHIGAN STREET In a letter to the Board, Mr. Hank Craft, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to remove the existing canopy at Paul Gill's Furniture store presently located on Lafayette Boulevard and re -install a canopy at Paul Gill's new location, above the door entry, at 425 South Michigan Street, South Bend, Indiana. Mr. Craft advised that the canopy will extend approximately three (3) feet from the building over REGULAR MEETING MARCH 4, 1991 the sidewalk and will be installed on the building, a minimum of eight feet (81) six inches (6") from the sidewalk level to the bottom of the canopy. 3. REQUEST OF COMMUNITY RESOURCE CENTER, INC., TO SELL FLOWERS FROM THE PUBLIC RIGHT-OF-WAY - MARCH 15, 1991 In a letter to the Board, Ms. Christine L. Neander, RSVP Coordinator, Community Resource Center, Inc., 914 Lincolnway West, South Bend, Indiana, advised that she is writing on behalf of the Retired Senior Volunteer Program for permission to sell green carnations from the sidewalk by the north entrance of the County -City Building on Friday, March 15, 1991. All proceeds from what the volunteers sell at the St. Patrick's Day Green Carnation Sale will benefit the Retired Senior Volunteer Program. 4. REQUEST OF HOSPICE OF ST. JOSEPH COUNTY, INC.. TO CONDUCT 6TH ANNUAL WALK FOR HOSPICE - OCTOBER 13, 1991 Mr. Mark M. Murray, Assistant Executive Director, Hospice of St. Joseph County, Inc., 108 North Main Street, Suites 111-113, South Bend, Indiana, advised that Hospice of St. Joseph County, Inc. would like permission to conduct its 6th Annual Walk for Hospice on Sunday, October 13, 1991. The Walk would be a 17K Walk which would begin and end at Potawatomi Park. Registration at the park would begin at 12:00 noon with the Walk commencing at 1:00 p.m. Because the Walk route is not lengthy (about ten (10) miles), they would expect to be finished by approximately 5:00 p.m. Mr. Murray submitted with the request the route which will be utilized for this event. 5. REQUEST OF MAURICE MATTHYS LITTLE LEAGUE TO CONDUCT PARADE - MAY 11, 1991 Ms. Diane Lewandowski, Opening Day Chairman, Maurice Matthys Little League, 2130 South Warren Street, South Bend, Indiana, requested permission to conduct the annual Maurice Matthys Little League Opening Day Parade, consisting of approximately sixty (60) vehicles on Saturday, May 11, 1991 beginning at 9:00 a.m. and utilizing the following route: Begin at Matthys Little League Ball Park, proceed East on Meadow Lane to Edison, North on Edison and Villageway to Washington, East on Washington to Gladstone to Linden, West on Linden to Lombardy Drive, south on Lombardy Drive to Ford Street, West on Ford Street to Sample Street, East on Sample Street to Evergreen to Ball park. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND APPROVE TITLE SHEET - MAPLE LANE RESERVE CENTER ACCESS ROAD In a letter to the Board, Mr. David Roos, Department of Economic Development, requested that the Board advertise for the receipt of bids for the construction of an access road to the Maple Lane School property. Mr. Leszczynski additionally noted that the appropriate Title Sheet for this project has been submitted to the Board for signature. Therefore, Mr. Leszczynski made a motion that the request to advertise be approved and the Title Sheet be approved and signed. Mrs. DeClercq seconded the motion which carried. M REGULAR MEETING MARCH 4, 1991 APPROVE REQUESTS: - OF ENCORE ADVERTISING, ON BEHALF OF "MEANWHILE" TO: CHANGE 200 MICHIGAN STREET TO ONE WAY - MARCH 6, 1991, BARRICADE INTERSECTION OF MICHIGAN & JEFFERSON STREETS TO ELIMINATE SOUTHBOUND TRAFFIC - MARCH 6 1991, ELIMINATE STREET PARKING ON THE EAST SIDE OF 200 BLOCK OF SOUTH MICHIGAN STREET - MARCH 6, 1991, RESTRICT PARKING ON THE WEST SIDE OF THE 200 BLOCK OF MICHIGAN STREET TO MEDIA AND PRESS VEHICLES - MARCH 6, 1991, HAVE PARKING GARAGES REMAIN OPEN UNTIL 12:30 A.M. - MARCH 6-7, 1991 - OF WOMEN'S ASSOCIATION OF THE SOUTH BEND SYMPHONY ORCHESTRA ASSOCIATION FOR ASSISTANCE IN CONJUNCTION WITH YOUTH CONCERTS TO BE HELD AT THE MORRIS CIVIC AUDITORIUM - APRIL 18-19, 1991 - - OF THE NORTHERN INDIANA CHAPTER MARCH OF DIMES TO CONDUCT 21ST ANNUAL WALK AMERICA - APRIL 27, 1991 - OF HANSEL NEIGHBORHOOD SERVICE CENTER FOR DESIGNATED HANDICAP PARKING SPACE Mr. Leszczynski noted that the above referred to requests, which were submitted to the Board on February 11, 1991 and February 25, 1991, have been reviewed by the appropriate City departments and approval is recommended at this time. It is noted that the request submitted to the Board on February 11, 1991, by Hansel Neighborhood Service Center, Inc., for designated handicapped parking spaces on Milton Street near the intersection with South Michigan Street and another space along the south side of the Head Start Administration office, has been modified in that only one (1) designated handicapped parking space on Milton Street will be required. Therefore, Mrs. DeClercq made two (2) separate motions recommending approval of the requests of Encore Advertising and Hansel Center. Mr. Leszczynski seconded the motions which carried. Additionally, Mrs. DeClercq made two (2) separate motions recommending approval of the requests of the Women's Association of the South Bend Symphony and the March of Dimes Birth Defects Foundation. Ms. Humphreys seconded those motions which carried. Mr. Tom Turza, 1902 Renfrew Drive, South Bend, Indiana, Vice President and General Manager of Storm'ns Night Club, 108 North Main Street, Suite 100, South Bend, Indiana, was present and addressed the Board concerning the request of Encore Advertising on behalf of MEANWHILE.... Mr. Turza advised that it is his understanding that MEANWHILE.... has requested free use of the parking garages and that their request was approved by the Board today. He indicated that he has been in negotiations with the City for use of the Colfax parking garage for patrons of Storm'ns Night Club and was told there would be a thirty dollar ($30.00) flat rate charge. He stated that he has not gotten anything for free and feels that the City should be fair for everyone. Ms. Humphreys informed Mr. Turza that she has the administrative responsibility for the parking garages. Also, it is the City's intent to extend the hours of the garage and ideally there would be so much business downtown in the evenings that downtown businesses would not have to subsidize extended hours of the parking garages. 1 1 REGULAR MEETING MARCH 4, 1991 1 In conclusion, Mr. Turza was assured that MEANWHILE.... was not going to receive free parking but as requested, the parking garages would remain open extended hours on March 6-7, 1991 but that patrons would be charged the prevailing acceptable rate. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that fifty-six (56) properties were cleaned from February 19, 1991 and February 22, 1991 and that fifteen (15) City Owned/Miscellaneous properties were cleaned from February 19, 1991 to February 22, 1991. Mrs. DeClercq made a motion that the lists as submitted be filed. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment Training Services of St. Joseph County, submitted a list containing one hundred thirty-eight (138) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 2340 through Claim Docket No. 2605 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being motion made carried, the no further business to come before the Board, upon a by Ms. Humphreys, seconded by Mrs. DeClercq and meeting adjourned at 9:50 a.m. AT T: " �lU Sandra M. Parmerlee, Clerk r Jahn E. ` Leszczfyr li Patricia E. DeClercq ine hre s