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HomeMy WebLinkAbout02/25/91 Board of Public Works Minutesz REGULAR MEETING FEBRUARY 25, 1991 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, February 25, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jeff Jankowski. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by and carried, a Financing Agreement and an Addendum -- submitted by IBM was added to the agenda. Mrs. DeClercq to Agreement APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on February 18, 1991, were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: LEGAL SERVICES PROGRAM OF NORTHERN INDIANA, INC. LEGAL SERVICES ACTIVITY The targeted goal for this activity is to provide two hundred twenty (220) low and moderate income persons with full case representation in civil matters and to provide an additional nine hundred sixty (960) low and moderate income persons with limited services of legal analysis, advice, counseling and referral. The total cost of this activity shall not exceed $35,370.00. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Contract was approved and executed. APPROVE AGREEMENT FOR ENGINEERING SERVICES - CONSTRUCTION OF ACCESS STREET TO MAPLE LANE RESERVE CENTER Mr. Leszczynski advised that submitted to the Board was the Standard Form of Agreement Between Owner and Engineer for Professional Services as received from Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana, in conjunction with the access street for the reserve center. The Agreement indicates that Cole shall prepare plans and specifications and related items necessary for the construction of an access street to the Maple Lane Reserve Center off of Ironwood Drive for approximately six hundred (600) feet according to the City of South Bend Public Works Standards. Mr. Leszczynski noted that the fee for these engineering services is not to exceed nine thousand five hundred dollars ($9,500.00). Ms. Humphreys made a motion that the Agreement as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CHANGE ORDER NO. 2 - ST. JOSEPH/WAYNE STREET PARKING GARAGE RETAIL SPACE PROJECT Mr. Leszczynski advised that Hurtt-Kenrick Architects, 115 West Colfax Avenue, South Bend, Indiana and Majority Builders, 62900 U.S. 31 South, South Bend, Indiana, have approved and executed Change Order No. 2 for the above referred to project and the Change Order is being submitted to the Board today for approval and execution. The Change Order indicates that the Contract amount shall be increased in the amount of $70.00 for a new Contract sum, . including this Change Order, in the amount of $105,165.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Change Order No. 2 was approved and executed. C J 1 Me REGULAR MEETING FEBRUARY 25, 1991 APPROVE -CHANGE ORDER NO. 1 - ASBESTOS ABATEMENT - TRANSWESTERN BUILDING Mr. Leszczynski advised that Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana and Clean Air Systems, Inc., 23349 State Road 23 West, South Bend, Indiana, have approved and executed Change Order No. 1 for the above referred to project which indicates an increase for the removal of approximately four thousand (4,000) pounds of friction pads and the Change Order is being submitted to the Board today for approval and execution. The Change Order indicates that the Contract amount shall be increased in the amount of $2,495.00 for a new Contract sum, including this Change Order, in the amount of $82,095.00. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, Change Order No. 1 was approved and executed. AWARD BIDS - SALE OF ABANDONED VEHICLES Ms. Kathleen J. Dempsey, Administrative Services Director, Department of Code Enforcement, reviewed the bids received and opened by the Board on February 18, 1991, for the sale of abandoned vehicles and at this time recommends that the following awards be made: MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. 2. 12921 3. 12930 4. 12972 7. 13061 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46680 VEHICLE NO. TAG NO. 6. 13059 10. 13574 AMOUNT BID $ 63.89 $ 59.75 $159.79 $123.89 AMOUNT BID $ 39.95 $ 59.95 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 466189 VEHICLE NO. TAG NO. AMOUNT BID 1. 12919 $ 41.00 5. 13051 $ 76.99 8. 13343 $102.99 9. 13366 $ 62.00 11. 13761 $ 55.00 12. 13766 $ 71.99 Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the above bids awarded. APPROVE FINANCING AGREEMENT AND ADDENDUM TO AGREEMENT - IBM Mr. Leszczynski advised that submitted to the Board was a Financing Agreement (State and Local Government) and an Addendum to Agreement (State and Local Government) Tax -Exempt Status/IRS Reporting Requirements, which were submitted by IBM, 215 South St. Joseph Street, South Bend, Indiana, in conjunction,with the 62 REGULAR MEETING FEBRUARY 25, 1991 City's purchase of IBM computer equipment. Mr. Leszczynski noted that these types of Agreements continue to be submitted to the Board as equipment is brought on-line. The Financing Agreement indicates Other IBM Charges Services for an amount financed of $28,988.89. Upon a motion made biz Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreements as submitted were approved and executed. REQUEST OF THE NORTHERN INDIANA CHAPTER MARCH OF DIMES TO CONDUCT 21ST ANNUAL WALK AMERICA - APRIL 27, 1991 - REFERRED In a letter to the Board, Ms. Diana M. Dolde, March of Dimes Birth Defects Foundation, Northern Indiana Chapter, 833 Northside Boulevard, P.O. Box 23, South Bend, Indiana, advised that the Northern Indiana Chapter of March of Dimes Birth Defects Foundation is requesting permission to conduct the 21st Annual WalkAmerica on Saturday, April 27, 1991. Submitted with the request was a route which has been utilized in the past. Mr. Leszczynski made a motion_ that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST OF WOMEN'S ASSOCIATION OF THE SOUTH BEND SYMPHONY ORCHESTRA ASSOCIATION FOR ASSISTANCE IN CONJUNCTION WITH YOUTH CONCERTS TO BE HELD AT THE MORRIS CIVIC AUDITORIUM - APRIL 18-19, 1991 - REFERRED Mr. Leszczynski advised that the Board is in receipt of a letter from Ms. Milana Tomec, Transportation Committee, Women's Association of the South Bend Symphony Orchestra Association, 50650 Tarrington Way, Granger, Indiana. Ms. Tomec stated that she is writing on behalf of the South Bend Symphony Youth Concerts Program to request the assistance of the Police Department in directing and parking buses and moving students to and from the Morris Civic Auditorium. Ms. Tomec noted that area grade school children have been invited to attend the concerts which will be held on Thursday, April 18, 1991 and Friday, April 19, 1991 at 9:15 a.m. and 11:15 a.m. Because the Century Center Parking Lot and the Shoppers Park Free lot are not available on these dates for the parking of buses, Ms. Tomec noted that pursuant to the recommendation of Police Department Lt. Larry Blume, the buses will be parked on Colfax, east and west sides, between Michigan and William Street. It is further noted that approximately seven thousand six hundred (7,600) students will be attending the concerts averaging one thousand nine hundred (1,900) per concert with a maximum of thirty-eight (38) buses and an average of twenty-six (26) private cars attending each performance. Mr. Leszczynski made a motion that the request be referred to the necessary City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST OF ENCORE ADVERTISING, ON BEHALF OF "MEANWHILE" TO: - CHANGE 200 MICHIGAN STREET TO ONE WAY - MARCH 6 1991 - BARRICADE INTERSECTION OF MICHIGAN & JEFFERSON STREETS TO ELIMINATE SOUTHBOUND TRAFFIC - MARCH 6, 1991 - ELIMINATE STREET PARKING ON THE EAST SIDE OF 200 BLOCK OF SOUTH MICHIGAN STREET - MARCH 6, 1991 - RESTRICT PARKING ON THE WEST SIDE OF THE 200 BLOCK OF MICHIGAN STREET TO MEDIA AND PRESS VEHICLES - MARCH 6, 1991 - PARKING GARAGES TO REMAIN OPEN UNTIL 12:30 A.M. - MARCH 6-7 1991 - REFERRED Mr. Leszczynski indicated that the Board is in receipt of a letter from Mr. Daniel L. Blacketor, President, Encore Advertising, Inc., 120 West LaSalle Avenue, Suite 100, South Bend, Indiana, advising that MEANWHILE... the new 3-in-1 entertainment complex located at 222 South Michigan Street (the former J.C. Penny Building) has scheduled an invitation only VIP 0 Fi 1 63 REGULAR MEETING FEBRUARY 25, 1991 Grand Opening Party for Wednesday, March 6, 1991. Over five thousand (5,000) business, government and civil leaders and their guests have been invited to this event. The event will begin with a formal press conference at 4:30 p.m. and will continue throughout the evening. MEANWHILE... is planning to provide free shuttle service to and from the club to various parking areas in downtown. Ushers will be stationed at the parking areas in order to give assistance and direction to the invited guests of MEANWHILE... On behalf of MEANWHILE..., Encore Advertising, Inc. requests the following: 1. ONE WAY• - Request that the 200 block of South Michigan Street be limited to 1-way (northbound) on Wednesday, March 6, 1991, from 5:00 p.m. to midnight. - Request a City barricade be set up at the intersection of Michigan and Jefferson Streets at 4:00 p.m. on March 6, 1991, in order to eliminate southbound traffic on the 200 block of South Michigan Street. 2. RESTRICTED PARKING: - Request that street parking on the east side of the 200 block of South Michigan Street be eliminated between 5:00 p.m. and midnight on March 6, 1991. Request that street parking on the west side of the 200 block of South Michigan Street be limited to media and press vehicles. 3. PARKING GARAGES: - Request the parking garages located at St. Joseph/ Jefferson, Main/Colfax and Main/Wayne Streets remain open until 12:30 a.m. on Thursday morning, March 7, 1991. Each garage would charge the "prevailing acceptable rate" for the evening parking. In addition, MEANWHILE... has already received approval from the Redevelopment Department to use its parking facility on the corner of St. Joseph and Wayne Streets, from the Center City Association for its parking areas and from the Century Center for its parking lot. Mr. Blacketor concluded by advising that it is estimated that five thousand (5,000) guests and two thousand five hundred (2,500) vehicles will be in the downtown area on these dates and any further suggestions to accommodate these visitors would be appreciated. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF WARNER AND SONS, INC. TO OCCUPY THE PUBLIC RIGHT-OF-WAY IN CONJUNCTION WITH TRANSWESTERN BUILDING DEMOLITION PROJECT Mr. Mark A. Weaver, Project Manager, Warner and Sons, Inc., 29099 U.S. 33 West, P.O. Box 87, Elkhart, Indiana, requested permission to install a temporary construction fence to secure the demolition site at the Transwestern Building. Mr. Weaver noted that the fence would be up throughout the project, approximately one hundred thirty-five (135) days and would be chain link fencing. It is noted that on January 14, 1991, the Board of Public Works awarded the low bid of Warner and Sons, Inc., for the demolition of the Transwestern Building. E REGULAR MEETING FEBRUARY 25, 1991 Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that Warner and Sons has supplied to her office the required Occupancy and Demolition Bonds in conjunction with this project. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request to occupy the public right-of-way in conjunction with the demolition of the Transwestern Building Project was approved. APPROVE SECONDHAND DEALERS LICENSE APPLICATIONS Mr. Leszczynski advised that the following four (4) secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: WESTERN ELECTRONICS Mr. Vendel Vegh 1530 Western Avenue Used & new merchandise RED'S PAWN SHOP Mr. Stephen A. Krupnik 1072 Lincolnway East Unredeemed Pledges CLOTHES AND THINGS Ms. Cheryl McIntosh 1029 East Madison Clothes, furniture and miscellaneous CLASSIC BOUTIQUE Ms. Ethel Anderson 1636 L.W.W. Used furniture & miscellaneous Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: LOCATION: REMARKS: No Parking 815 South Lafayette Requested by Police Traffic Safety Department - FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that sixty-nine (69) properties were cleaned from February 4, 1991 and February 16, 1991 and that twenty-seven (27) City Owned/ Miscellaneous properties were cleaned from February 5, 1991 to February 13, 1991. Mrs. DeClercq made a motion that the lists as submitted be filed. Ms. Humphreys seconded the motion which carried. fj REGULAR MEETING FEBRUARY 25, 1991 JIM APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket Nos. 1676 through 1998 and Docket Nos. 2006 through 2249 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:41 a.m. 1 ATT , r r Sandra M. Parmerlee, Clerk 1 A4 A -4L-112- John E. Leszczyngkj Patricia E. DeClercq