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HomeMy WebLinkAbout02/18/91 Board of Public Works MinutesM_ REGULAR MEETING FEBRUARY 18, 1991 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, February 18, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following item was added to the agenda: 1. Equipment Lease/Purchase Agreement, Tax Designations and Covenants, Escrow Agreement and two (2) Uniform Commercial Code Financial Statement Forms UCC-1 in regards to Fire Department equipment APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on February 11, 1991, were approved. OPENING OF BIDS• - ONE (1) CAB AND CHASSIS WITH GROSS VEHICLE WEIGHT OF 62,000 LBS. - ONE (1) ROLL OFF HOIST CAPABLE OF LIFTING A CAPACITY OF 60,000 POUNDS AT A DUMP ANGLE OF 48 TO 50 DEGREES (THIS HOIST WILL BE MOUNTED ON ABOVE MENTIONED CAB AND CHASSIS) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WABASH FORD TRUCK SALES, INC. 1301 South Holt Road Indianapolis, Indiana 46241 Bid was signed by Mr. Mike Gellenbeck, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $67,800.00 was submitted. BID: One (1) Truck Cab & Chassis Ford LNT8000 $49,517.00 One (1) Roll Off Hoist Body Accurate-AH-10-60 $18,283.00 Total Combined Price: $67,800.00 Body Option: Flip Up Auxiliary Stops - Add: $ 370.00 GALBREATH, INCORPORATED P.O. Box 220 Winamac, Indiana 46996 Bid was signed by Mr. Mark A. Salinas, Non -Collusion. Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $2,100.00 was submitted. BID: One (1) Roll -Off Hoist U5-IO-174 60,000 # $19,378.00 Inside -Outside Alternate Bid: M REGULAR MEETING FEBRUARY 18, 1991 One (1) Roll -Off Hoist UT-IO-174 60,000# $20,046.00 Inside -Outside JORDAN MOTORS INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by Mr. Thomas L. Wargo, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One (1) 1991 Ford LNT8000 $51,921.00 POZZO MISHAWAKA, INC. 2802 Home Street Mishawaka, Indiana Bid was signed by Mr. John McKie, Non -Collusion Affidavit was in order, Bob -Discrimination Commitment form was completed and a Bid Bond in the amount of $7,573.00 was submitted. BID: One (1) New Mack DM688S as described: $58,387.00 One (1) Roll -Off installed by Galbreath: $19,378.00 Total: $77,765.00 SHAMROCK FORD TRUCK SALES, INC. 4707 West Western Avenue South Bend, Indiana 46619 Bid was signed by Dorinda Chambers, Secretary, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) 1991 Ford LNT8000 Roll -Off Cab & Chassis with Cite Equipment: $65,600.00 Options: 1. Cite Equipment A. Flip Up Auxiliary Stops: Add $ 370.00 Alternate Bid: 1. Best Equipment: Deduct: $ 1,541.00 WISE INTERNATIONAL TRUCKS 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Richard B. Stopczynski, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $8,475.00 was submitted. BID: One (1) Chassis - 1991 International Model 2654 tandem truck: $55,235.00 1 1 R 1 1 REGULAR MEETING FEBRUARY 18, 1991 One (1) Body - 1991 Converto Roll Off Hoist Model LTH-6022: $17,963.00 Total bid: $73,198.00 Alternate: One (1) 1991 Galbreath Roll Off Hoist Model U5-OR-174: Add: $ 1,415.00 Alternate Bid Total: $74,613.00 Optional Equipment: Galbreath Hoist UT-IO-174 telescopic lift cylinder: Add: $ 668.00 Auxiliary Fold -Down Stops: Add: $ 315.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Sanitation for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twelve (12) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana BID: VEHICLE NO. 466189 TAG NO. AMOUNT BID 1. 12919 $ 41.00 2. 12921 $ 41.00 4. 12972 $126.99 S. 13051 ,$ 76.99 7. 13061 $ 71.00 8. 13343 $102.99 9. 13366 $ 62.00 10. 13574 $ 42.00 11. 13761 $ 55.00 12. 13766 $ 71.99 MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46614 BID: VEHICLE NO. TAG NO. AMOUNT BID 1. 12919 $ 22.79 2. 12921 $ 63.89 3. 12930 $ 59.75 4. 12972 $159,79 5. 13051 $ 39.79 6. 13059 $ 22.79 Z REGULAR MEETING FEBRUARY 18, 1991 7. 13061 $123.89 8. 13343 $ 89.89 9. 13366 $ 39.79 10. 13574 $ 43.67 11. 13761 $ 22.79 12. 13766 $ 59.75 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46680 BID: VEHICLE NO. TAG NO. AMOUNT BID 1. 12919 $ 39.75 2. 12921 $ 39.75 3. 12930 $ 25.75 4. 12972 $ 85.80 5. 13051 $ 61.95 6. 13059 $ 39.95 7. 13061 $ 61.95 8. 13343 $ 61.95 9. 13366 $ 61.95 10. 13574 $ 59.95 11. 13761 $ 39.95 12. 13766 $ 61.95 Upon a motion made by Mr. Leszczynski, by seconded Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: C.A.N.C.O., INC. C.A.N.C.O. NEGLECT PREVENTION ACTIVITY The targeted goal for this activity is to provide crisis intervention counseling to seventy-five families within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $23,870.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contract was approved and executed. APPROVE UTILITY AGREEMENTS Mr. Leszczynski advised that Mr. Robert Kruszynski, Manager, Department of Sanitation, has submitted to the Board for approval and execution two (2) Utility Agreements giving the City permission to lay or maintain its sewer in the rights -of -way for the proposed rebuild of the following two (2) streets: Corby Boulevard - Niles Avenue to Twyckenham (Project #M-S 030) and Twyckenham Drive - McKinley Avenue to South Bend Avenue (Project # M-S 140). Mr. Kruszynski also noted that the City will also abide by its own rules regarding servicing, replacing, and maintaining those sewers. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Utility Agreements were approved and executed. REGULAR MEETING FEBRUARY 18, 1991 APPROVE PUBLIC WORKS CONSTRUCTION CONTRACT - TRANSWESTERN BUILDING DEMOLITION Mr. Leszczynski advised that in accordance with the bid awarded on January 14, 1991, to Warner & Sons, Inc., P.O. Box 87, 29099 U.S. 33 West, Elkhart, Indiana, in the amount of $873,456.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE AGREEMENT FOR PROFESSIONAL SERVICES - RIVER CROSSING NO. 1 & CSO 422 Mr. Leszczynski advised that submitted to the Board was a Standard Form of Agreement Between Owner and Engineer for Professional Services as submitted by Lawson -Fisher Associates, 525 West Washington Street, South Bend, Indiana, in regards to the improvements to be constructed for River Crossing No. 1 and CSO No. 22. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Agreements as submitted were approved and executed. APPROVE MAINTENANCE AGREEMENT - PARKING GARAGE EQUIPMENT Mr. Leszczynski informed the Board that Mr. Terry Coleman, Department of Administration and Finance, submitted to the Board a Maintenance Agreement with Cincinnati Time Recorder Distributor, 105 54th Street, S.W., Grand Rapids, Michigan, who will provide maintenance coverage for the new operations equipment in the three (3) municipally owned parking garages whose warranty coverage has recently expired. The cost of this maintenance coverage is $6,500.00. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved. ADOPT RESOLUTION NO. 7-1991 - RENEWAL OF SCRAP METAL/JUNK DEALERS/TRANSFER STATION LICENSES FOR 1991 Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that inspections have been made by the Department of Code enforcement and the Fire Department Prevention Bureau of all sixteen (16) applicants who submitted renewal applications for the operation of scrap metal/junk dealers/transfer station operations and all were found to be in compliance. Mrs. DeClercq recommended that the Board approve these applications and therefore made a motion that the Board send the appropriate Resolution to the Common Council for their consideration and adopt Resolution No. 7-1991 as submitted to the Board today. Mr. Leszczynski seconded the motion which carried and the following was adopted: BOARD OF PUBLIC WORKS RESOLUTION NO. 7-1991 WHEREAS, scrap metal/junk dealers/transfer stations license renewal applications for the year 1991 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and 52 REGULAR MEETING FEBRUARY 18, 1991 WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such businesses; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: A-1 Auto Parts 2014 S. Lafayette Blvd. Boliden Metech, Inc. 445 N. Sheridan Hurwich Iron Company, Inc. 1610 Circle Ave. Hurwich Iron Company, Inc. 2016 W. Washington Ave. Hurwich Iron Company, Inc. 1700 S. Lafayette Blvd. Hurwich Iron Company, Inc. 1602 S.Lafayette Blvd. North Side Iron & Paper Company 3123 S. Gertrude St. South Bend Baling & Iron Company 1420 S. Walnut St. South Bend Iron & Metal Company 429 W. Indiana Ave. South Bend Scrap & Processing Division 3114 S. Gertrude St. South Bend Scrap & Processing Division 1305 Prairie Avenue South Bend Waste Paper Company 1519 S. Franklin St. Steve & Gene's Auto Truck Salvage 3109 S. Gertrude St. Super Auto Salvage Corporation 3300 S. Main St. Weaver Truck & Equipment Company 3700 S. Gertrude St. Western Avenue Iron. & Metal Company 3123 S. Gertrude St. BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 18th day of February, 1991. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 8-1991 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CENTRE TOWNSHIP Mr. David Norris, Department of Economic Development, addressed the Board and advised that the Resolution submitted to the Board today contains a fiscal plan in regard to the voluntary annexation of property located in Centre Township southwest of the intersection of Jackson and Miami Roads. Mr. Norris noted that area is currently vacant land and that the developer of this property is responsible for the infrastructure improvements to the thirty-four (34) acres site and therefore there will be no expenditure of funds by the City. Mr. Norris noted that wastewater treatment and collection systems can be provided without additional expenditures and the Department of Code Enforcement can also provide services without additional equipment or personnel. Mr. Norris therefore respectfully requested that the Board adopt the Resolution which has been prepared and submitted. Ms. Humphreys made a motion that Resolution No. 8-1991 be adopted. Mrs. DeClercq seconded the motion which carried and the following Resolution No. 8-1991 was adopted: REGULAR MEETING FEBRUARY 18, 1991 RESOLUTION NO. 8-1991 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CENTRE TOWNSHIP WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the hereinafter described real estate located in German Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed is a 34 acre tract of land located to the south of the City of South Bend and west of the intersection of Jackson and Miami Roads, which tract the petitioner wishes to develop for residential use, which development will require a level of municipal public services basic to the establishment and maintenance of such development, which services shall include services of a non -capital nature, including street and road maintenance, fire and police protection, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, water facilities and storm water facilities; and WHEREAS, the Board of Public Works of the City of South Bend, Indiana, now desires to establish and adopt a fiscal plan and establish a definite policy showing (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature, including street construction, street lighting, water facilities, sewer facilities, and storm water drainage facilities to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, that have characteristic of topography, patterns of land use, and population density similar to that of the territory to be annexed; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation; and. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and of the area proposed to be annexed that the real property located in Centre Township, St. Joseph County, Indiana, described in Exhibit 111" to Attachment "B", attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of REGULAR MEETING FEBRUARY 18, 1991 the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City which have characteristics of typography, patterns of land utilization and population density similar to said territory; and to furnish to said territory services of a capital improvement nature, such as street construction., street lighting, water facilities, sewer facilities, and storm water facilities, within three (3) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section hereby now Attachment furnishing III. That the Board of Public Works shall and does establish and adopt the fiscal plan described in "B" attached hereto and made a part hereof, for the of said services to the territory to be annexed. Adopted this 18th day of February, 1991. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski s/Katherine Humphreys s/Patricia E. DeClercq Attest: s/Sandra M. Parmerlee, Clerk ATTACHMENT "B" CITY OF SOUTH BEND, INDIANA FISCAL PLAN FOR THE ANNEXATION OF PROPERTY LOCATED IN CENTRE TO?KINSHIP SOUTHWEST OF THE INTERSECTION OF JACKSON AND MIAMI ROADS INTRODUCTION The following Fiscal Plan, developed through the cooperative efforts of the City of South Bend's Controller's Office, Department of Public Works, Police Department, Fire Department, Department of Neighborhood Code Enforcement, and the Department of Public Parks represents the City's policy for the annexation of the property located southwest of the intersection of Jackson and Miami Roads in Centre Township, St. Joseph County (hereinafter, "Annexation Area"). This annexation meets the statutory contiguity requirements. I. LOCATION The Annexation Area, commonly known as Phase II of Hermitage Estates, is located on the south side of the City of South Bend in part of the Northeast Quarter of Section 36, Township 37 North, Range 2 East, Centre Township. The Legal Description for the Annexation Area , marked as Exhibit 1, is attached hereto and made a part of this fiscal plan. A map showing the Annexation Area, marked as Exhibit 2, is attached hereto and made a part hereof. There are approximately 33.96 acres of land within the Annexation Area. 1 1 1 N REGULAR MEETING FEBRUARY 18, 1991 II. EXISTING LAND USE The Annexation Area is currently vacant land. III. PROPOSED DEVELOPMENT The developer of this project proposes to construct both single- family and duplex units on the site. There will be no more than four (4) units per acre. All surface drainage is to be handled in compliance with the City of South Bend's Subdivision Standards. The developer of the project is responsible for all infrastructure improvements including streets, street lighting, water, sewers and stormwater drainage facilities. IV. PROVISION OF CITY SERVICES A. Public works No expenditure of funds by the City will be required to provide capital improvements due to the fact that the developer will providing street construction, street lighting, sewer facilities, water facilities, and stormwater drainage facilities throughout the Annexation Area. The proposed streets represent less than one percent of the City's current road system and can be easily maintained with existing personnel and equipment. The wastewater treatment and collection systems can provide service to the proposed area without any additional expenditures by the City. The water system is adequate and available for the Annexation Area. The City can also provide solid waste collection services to the Annexation Area without additional equipment or personnel. B. Police Protection The Annexation Area will be added to Beat 15. A new beat, Beat 16, was recommended as part of other annexations which have occurred on the southeast side of South Bend within the last year and a half. The proposed use and proximity of this Annexation Area to schools, commercial and residential areas as well as other recently annexed areas increases the need for the recently recommended beat to provide proper service to the overall area. The Annexation Area will become part of Beat 16 once the new beat is fully staffed and funded. The Annexation Area will account for approximately 5 percent of the cost for the new beat. The South Bend Police Department estimates this to be a total yearly cost of approximately $8500. Police protection of the scope detailed herein will be furnished to the Annexation Area within one (1) year after the effective date of the annexation. Police Officials recommend, however, that the additional officers and beat allocation be in place at the start of the construction of the project to deter theft of building materials and tools and to provide emergency response for medical and police matters. Personnel costs will be included in the annual operating budget of the Police Department. Vehicle costs will be paid from either the Cumulative Capital Development Fund or the General Fund. C. Fire Protection 0 REGULAR MEETING FEBRUARY 18, 1991 The Annexation Area is located approximately 2.0 miles from South Bend Fire Department Station Number 10 at 308 West Ireland Road. Additional Fire Department units will respond, including engine Number 8, which is located at 2402 Twyckenham, approximately 2.0 miles from the Annexation Area. Response times will be comparable to other areas of the City. The Fire Department does not foresee any unusual fire protection problems related to the proposed development. No additional equipment will need to be purchased or personnel hired to provide fire protection to the Annexation Area. The long range plan, already in place, provides for a continual review of the needs for additional personnel and equipment for all areas of the City. Relocation of Station Number 10 nearer to the southeast side of South Bend is also being considered. D. Neighborhood Code Enforcement The Department of Neighborhood Code Enforcement can perform code enforcement activities without acquiring additional equipment or hiring additional personnel. The Humane Society of St. Joseph County currently provides animal control services on a County -wide basis. E. Public Parks There are adequate park facilities in the Southeast portion of the City which can be utilized by residents of the Annexation Area. Parks and facilities which are reasonably close to the Annexation Area are: Hamilton Park which has playground equipment, picnic tables and ball diamonds; Erskine Golf Course, which has an 18 hole course; O'Brien Park which has picnic facilities, a lighted softball diamond, football field, playground equipment and about five ( 5 ) acres of woods; and Marshall Park, which has a tot lot, lighted tennis courts, ball diamonds, and a football field. No additional personnel or equipment will be needed to provide services to the Annexation Area. V. HIRING PLAN This annexation will not result in the elimination of jobs of employees of another governmental entity. APPROVE LEASE AGREEMENT - FRATERNAL ORDER OF POLICE LODGE NO. 36 Mr. Leszczynski advised that the Lease Agreement submitted today is a renewal Agreement between the Fraternal Order of Police Lodge No. 36 and the City of South Bend in regards to the property located at 25327 State Road 23. Ms. Katherine Humphreys, Director, Administration and Finance, noted that this Lease Agreement is a three (3) year Agreement in effect from February 1, 1991 to and including January 31, 1994. She noted that there are some changes in the 'Language from the previous annual lease in regard to the payment schedule. It is noted that the City agrees to pay to the Fraternal Order of Police the sum of twenty two thousand five hundred dollars ($22,500.00) payable in three (3) annual installments of seven thousand five hundred dollars ($7,500.00) no later than February 28 during each year of the Lease. Mrs. DeClercq made a motion that the Lease Agreement as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. 1 1 1 REGULAR MEETING FEBRUARY 18, 1991 APPROVE EQUIPMENT LEASE/PURCHASE AGREEMENT, TAX DESIGNATIONS AND COVENANTS, ESCROW AGREEMENT AND UNIFORM COMMERCIAL CODE FINANCIAL STATEMENT FORMS UCC-1 IN REGARDS TO FIRE DEPARTMENT AIR TANKS AND CAB AND CHASSIS Mr. Leszczynski advised that the above referred to documents have been submitted to the Board for approval and execution. It is noted that the Equipment Lease/Purchase Agreement indicates Chrysler Capital Public Finance Corporation, 106 West llth Street, Suite 1530, Kansas City, Missouri as the Lessor. A description of the equipment included in this Lease/Purchase Agreement is as follows: - One (1) 1990 Ford 350 LX Modula 144" Super Duty Cab -Chassis - Ten (10) Survivair 30 minute, 2216 PSI, SCBA, NF with case - Fifty-five (55) Survivair 30 minute, 2216 PSI, SCBA, less case - Six (6) Survivair 60 minute 45000 PSI, SCBA, NFPA less case - Seventy-one (71) Survivair nosecups The Agreement also notes that the Rental Payment Amount is $211,955.46, the interest portion is $25,712.53 and the Principal portion is $186,242.93. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to documents were approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TUB GRINDER In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, requested that the Board advertise for the receipt of bids for one (1) portable Hammermill grinder, commonly referred to as a "tub -grinder." Mr. Kruszynski stated that this unit will be used to process residential yard waste by pulverization (tree limbs, plywood, leaves grass clippings, etc.) The unit will be located at the Organic Resource site on Old Cleveland Road and will be used for the Yard Waste Program. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. AWARD BID - ASBESTOS ABATEMENT - 1217-1221 & 1302-1304-1/2 W. WASHINGTON STREET In a Memorandum to the Board, Mr. Bob Allen, Manager, Bureau of Public Construction, recommended that the Board award the low bid of Specialty Systems of Illinois, South Bend Division, 1408 Elwood Avenue, South Bend, Indiana, in the amount of $7,380.37 for the above referred to project. Mr. Leszczynski advised that bids for this project were opened by the Board on February 11, 1991. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bid awarded. AWARD BID - DEMOLITION - 1215-1/2, 1243 & 1402 W. WASHINGTON STREET In a Memorandum to the Board, Mr. Bob Allen, Manager, Bureau of Public Construction, recommended that the Board award the low bid of Bradberry Brothers, Inc., 20061 Dice Street, South Bend, Indiana, in the amount of $12,500.00 for the above referred to project. Mr. Leszczynski advised that bids for this project were opened by the Board on February 11, 1991. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bid awarded. REGULAR MEETING FEBRUARY 18, 1991 REJECT QUOTATION - ASBESTOS REMOVAL AT OSCO DRUG STORE In a Memorandum to the Board, Mr. Bob Allen, Manager, Bureau of Public Construction, advised that he has reviewed the Quotation received by the Board on February 4, 1991 for the asbestos abatement of the Osco Drug store located downtown and as only one (1) Quotation was received and that Quotation exceeds the engineers estimate for this project, he recommends that the Quotation be rejected. Mr. Allen noted that new Quotations will be sought for this project. Mrs. DeClercq made a motion that the recommendation be accepted and the Quotation be rejected. Mr. Leszczynski seconded the motion which carried. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE REMOVAL Mr. Leszczynski advised that the following two (2) Rubbish and Garbage Removal license applications have been received, reviewed and recommended for approval: 1. Jessie J. Love 309 South Iowa Street South Bend, Indiana 2. Grayson R. Warren, Jr. 220 Seebirt Place South Bend, Indiana It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and the applicants were found to be in compliance. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALER Mr. Leszczynski advised that the following two (2) secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: KEN'S DISCOUNT SALES, INC. Mr. Ken Parritt 2802 West Western Avenue General merchandise - new & used R & R USED APPLIANCES Ms. Patricia Torres 1518 Mishawaka Avenue Used merchandise Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE RELEASE OF EXCAVATION BOND Mr. Leszczynski stated that the Engineering Department has recommended that the Excavation Bond for Shambaugh & Son, Inc., P.O. Box 1287, Fort Wayne, Indiana, be released effective February 18, 1991. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be released. Mrs. DeClercq seconded the motion which carried. FILING OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY FOR THE OPERATION OF TAXICABS - J.J.R. TAXI Mr. Leszczynski indicated that the Board is in receipt of an Application for Certificate of Public Convenience and Necessity 7 IL 1 [1 REGULAR MEETING FEBRUARY 18, 1991 11 for the Operation of Taxicabs as submitted by J.J.R. Taxi, 1615 Lincoln Highway East, South Bend, Indiana as submitted by Mr. David Courtney, Treasurer. Therefore, Mr. Leszczynski made a motion that the application be accepted for filing. Mrs. DeClercq seconded the motion which carried. APPROVE TITLE SHEET - COMBINED SEWER OVERFLOW BACKWATER GATE REPLACEMENT Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mrs. DeClercq, seconded by Mr. .Leszczynski and carried, the above referred to Title Sheet was approved and signed. FILING OF HUMANE SOCIETY MONTHLY REPORT Mr. Leszczynski stated that the Humane Society of St. Joseph County, IN, Inc., has submitted the monthly report for the month of January, 1991, indicating the number and types of animals handled for the City of South Bend. Mrs. DeClercq made a motion that the report be accepted for filing as submitted. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing one hundred sixty-three (163) claims and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the report as submitted was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:57 a.m. SJ)hn qE.LsVzcz"y�nt11i/' Wa:2�-0 (� a 2- " � '�' — Patricia E. DeClercq t *K�aherine Hum vy ATT u `Sandra M. Parmerlee, Clerk