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HomeMy WebLinkAbout02/11/91 Board of Public Works MinutesREGULAR MEETING FEBRUARY 11, 1991 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, February 11, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Ms. Katherine Humphreys was not in attendance. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM ADDED Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following matter was added to the agenda: 1. Agreement for Financial Advisor Services APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on February 4, 1991, were approved. OPENING OF BIDS - ASBESTOS ABATEMENT - 1217-1221 & 1302-1304-1/2 W. WASHINGTON STREET This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski informed the Board that Summit Abatement Contracting, Inc., 7255 Tower Road, Battle Creek, MI, has advised that they decline to bid at this time. The following bids were opened and publicly read: VLS INSULATING COMPANY, INC. 2104 North Lynn Street Mishawaka, Indiana 46545 Bid was signed by Mr. Dennis L. Gradeless, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $551.90 was submitted. BID: $11,038.00 SPECIALTY SYSTEMS OF ILLINOIS INC. SOUTH BEND DIVISION 1408 Elwood Avenue South Bend, Indiana 46628 Bid was signed by Mr. Joe Taylor, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $7,380.37 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were refereed to the Engineering Department and the Department of Economic Development for review and recommendation. OPENING OF BIDS - DEMOLITION - 1215-1/2 1243 & 1402 W. WASHINGTON STREET This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the REGULAR MEETING. FEBRUARY 11, 1991 Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BRADBERRY BROTHERS, INC. 20061 Dice Street South Bend, Indiana 46614 Bid was signed by Mr. W. Bradberry, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $625.00 was submitted. BID: $12,500.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmello Non -Collusion Affidavit was in Commitment form was completed Bond was submitted. BID: $23,276.00 Ritschard, President, order, Non -Discrimination and a five per cent ( 5 0 ) Bid TOROK EXCAVATING & DEMOLITION, INC. 54195 North Burdette South Bend, Indiana 46637 Bid was signed by Mr. Bill Torok, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $1,410.00 was submitted. BID: $28,200.00 E-RECT-O, INC. P.O. Box 846 Mishawaka, Indiana 46544-0846 Bid was signed by Mr. Damon Deacon, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $2,000.00 was submitted. BID: $39,790.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were refereed to the Engineering Department and the Department of Economic Development for review and recommendation. In response to questions from the news media regarding when the City anticipates the asbestos abatement and demolition projects getting underway, Mr. Leszczynski advised that it is anticipated that these projects will begin as soon as possible after bid review and award. ADOPT RESOLUTION NOS. 4 & 5-1991 - AUTHORIZING THE TEMPORARY OBSTRUCTION OF A PORTION OF TUCKER STREET AND GRANT STREET Mr. Leszczynski advised that the Resolutions submitted to the Board today are renewals of Resolution Nos. 31-1989 and 32-1989 which the Board adopted on August 21, 1989, which allows the closing off of these dead-end streets by Steel Warehouse. Mr. Leszczynski noted that it has been determined that this action is in the best interests of the City and therefore the renewal Resolutions have been prepared. 1 1 REGULAR MEETING FEBRUARY 11, 1991 E Mrs. DeClercq made a motion that both Resolutions No. 4-1991 authorizing the temporary obstruction of a portion of Tucker Street and Resolution No. 5-1991 authorizing the temporary obstruction of a portion of Grant Street be adopted. Mr. Leszczynski seconded the motion which carried and the following Resolutions were adopted: RESOLUTION NO. 4-1991 A RESOLUTION AND FINDINGS OF THE SOUTH BEND BOARD OF PUBLIC WORKS AUTHORIZING THE TEMPORARY OBSTRUCTION OF A PORTION OF TUCKER STREET IN THE CITY OF SOUTH BEND WHEREAS, a portion of Tucker Street, specifically that portion abutting the property of Steel Warehouse Company, Inc. at 2722 Tucker Street (hereinafter referred to as "Steel Warehouse"), dead ends at and services only the warehousing operations of Steel Warehouse; and WHEREAS, said portion of Tucker Street is being used by itinerant and private trash haulers as an access road to said Steel Warehouse and surrounding vacant properties, for the sole purpose of illegally dumping on said properties trash, rubbish and debris; and WHEREAS, the Board of Public Works hereby finds that these circumstances present a threat to the public health and safety in the form of vermin, disease and other nuisance conditions resulting from said illegal dumping; and WHEREAS, the Board of Public Works hereby finds that the temporary obstruction of said portion of Tucker Street by means of a locked fence erected, operated and maintained by Steel Warehouse presents no inconvenience, loss or harm to the public, due to the dead-end nature of said portion of Tucker Street, and is justified as a remedy to the threat to the public health and safety presented by said illegal dumping. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. That the owners of Steel Warehouse are hereby authorized to temporarily obstruct that portion of Tucker Street in the City of South Bend abutting the Steel Warehouse property at 2722 Tucker Street, by means of erecting, operating and maintaining a locked fence thereon. 2. That the Board of Public Works shall review the situation annually, determine the need for the continued obstruction of. said portion of Tucker Street and act accordingly to authorize or not its continued obstruction. 3. That this Resolution shall become effective upon its passage. Adopted this llth day of February, 1991. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/Patricia E. DeClercq, Member ATTEST: s/Sandra M. Parmerlee, Clerk m REGULAR MEETING FEBRUARY 11, 1991 RESOLUTION NO. 5-1991 A RESOLUTION AND FINDINGS OF THE SOUTH BEND BOARD OF PUBLIC WORKS AUTHORIZING THE TEMPORARY OBSTRUCTION OF A PORTION OF GRANT STREET IN THE CITY OF SOUTH BEND WHEREAS, a portion of Grant Street, specifically that portion abutting the property of Steel Warehouse Company, Inc. at 1500 South Grant Street (hereinafter referred to as "Steel Warehouse"), dead ends at and services only the warehousing operations of Steel Warehouse; and WHEREAS, said portion of Grant Street is being used by itinerant and private trash haulers as an access road to said Steel Warehouse and surrounding vacant properties, for the sole purpose of illegally dumping on said properties trash, rubbish and debris; and WHEREAS, the Board of Public Works hereby finds that these circumstances present a threat to the public health and safety in the form of vermin, disease and other nuisance conditions resulting from said illegal dumping; and WHEREAS, the Board of Public Works hereby finds that the temporary obstruction of said portion of Grant Street by means of a locked fence erected, operated and maintained by Steel Warehouse presents no inconvenience, loss or harm to the public, due to the dead-end nature of said portion of Grant Street, and is justified as a remedy to the threat to the public health and safety presented by said illegal dumping. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. That the owners of Steel Warehouse are hereby authorized to temporarily obstruct that portion of Grant Street in the City of South Bend abutting the Steel Warehouse property at 1500 Grant Street, by means of erecting, operating and maintaining a locked fence thereon. 2. That the Board of Public Works shall review the situation annually, determine the need for the continued obstruction of said portion of Grant Street and act accordingly to authorize or not its continued obstruction. 3. That this Resolution shall become effective upon its passage. Adopted this llth day of February, 1991. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/Patricia E. DeClercq, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT FOR FINANCIAL ADVISOR SERVICES - SPRINGSTED. INC. In a letter to the Board, Ms. Katherine Humphreys, Director, Administration and Finance, submitted an Agreement for Financial Advisor Services between the City and Springsted, Inc., 135 North Pennsylvania Street, Suite 2015, Indianapolis, Indiana. Ms. Humphreys noted that these services have been required for the C f� m REGULAR MEETING FEBRUARY 11, 1991 City's Tax Anticipation Time Warrants for 1991. She noted that the City has used Springsted for all of the short-term borrowing since 1988 and this Agreement represents the standard terms and conditions. In response to questions from the news media, Mr. Leszczynski and Board Attorney Jenny Pitts Manier advised that the Agreement with Springsted indicates that they shall be paid a fee which is the greater of $6,000.00 or $1.00 per thousand of issue size. As the amount of the issue is $7,050,000.00, the fee will be $7,050.00. Therefore, Mrs. DeClercq made a motion that the Agreement as submitted be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: FRIENDS OF THE UNEMPLOYED, INC. FRIENDS OF THE UNEMPLOYED ACTIVITY The targeted goal for this activity is to assist forty (40) unemployed persons in obtaining job placement counseling and provide four hundred fifty (450) persons with employment information through a walk-in job clinic. The total cost of this activity shall not exceed $4,832.00. Ms. Marcia Townsend, Department of Economic Development, advised that this Contract is a renewal contract for 1991 and that the Friends of the Unemployed have been funded for this activity for several years. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to contracts was approved and executed. APPROVE AGREEMENT FOR SERVICES OF HEARING OFFICER - HUMAN RIGHTS COMMISSION Mr. Leszczynski advised that Ms. Cynthia Love -Bush, Human Rights Commission, has submitted to the Board a renewal of an Agreement for Services of Hearing Officer. The Agreement, between the City of South Bend and Ms. Deborah Hunter Hays, is for the period February 1, 1991 until December 31, 1991 and indicates that Ms. Hays shall be compensated the sum of four hundred dollars ($400.00) per case assigned for public hearing. Mrs. DeClercq made a motion that the Agreement as submitted be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 8TH ANNUAL SUNBURST MARATHON - JUNE 8, 1991 Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the South Bend Tribune has fulfilled resolution requirements and the appropriate Agreement is being presented to the Board at this time. It was noted that on January 21, 1991, the Board of Public Works approved the request submitted by the South Bend Tribune to conduct this event. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. ME REGULAR MEETING FEBRUARY 11, 1991 APPROVE WASTEWATER DISCHARGE PERMITS: - A.E. PISTONS - SOLVAY AUTOMOTIVE, INC. - ZIKER CLEANERS Mr. Leszczynski advised that Ms. Megan Wright, Pretreatment Coordinator, Environmental Services, submitted to the Board and requested that Industrial Discharge Permits for the above named companies be approved. Ms. Wright noted that the AE Pistons permit has been revised and that Solvay Automotive has changed their name from Hedwin Corporation. Ziker Cleaners is a new permit. Mr. Leszczynski stated that these are the standard permits and he therefore made a motion that the permits be approved. Mrs. DeClercq seconded the motion which carried. REQUESTS APPROVED: - OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT PARADE - MAY 4, 1991 - OF CRIME STOPPERS TO CONDUCT 4TH ANNUAL MOONLIGHT WALK - MAY 5, 1991 Mr. Leszczynski advised that the above referred to requests which were submitted to the Board on February 4, 1991, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the requests be approved. Mrs. DeClercq seconded the motion which carried. AWARD BID - ONE RE DEPARTMENT 1) DUAL REAR WHEEL 14,500 GVW CREWCAB CHASSIS In a letter to the Board, Mr. Phil St. Clair, Director, Division of Equipment Services, advised that after reviewing the bids received on February 4, 1991, for the above referred to crewcab chassis, it is his recommendation that the Board award the low bid of Jordan Motors, Inc., 609 East Jefferson, Mishawaka, Indiana, in the amount of $19,725.00. Mr. St. Clair noted that Jordan's bid includes a deduction for the trade-in of a 1980 Chevy Step Van. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. AWARD BID - GAS SPHERES PURGING AND INSPECTION In a letter to the Board, Mr. Karl R. Kopec, Manager of Operations, Environmental Services, recommended that the Board award the bid of Hartford Steam Boiler, 300 South Riverside Plaza, 700N, Chicago, Illinois, in the amount of $70,000.00 for the purging and inspection of gas spheres, gas piping and for the installation of sphere isolation valves at the Division of Environmental Services. Mr. Kopec noted that this was the sole bid received on January 7, 1991. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mrs. DeClercq seconded the motion which carried. REQUEST OF HANSEL NEIGHBORHOOD SERVICE CENTER, INC FOR DESIGNATED HANDICAPPED PARKING SPACES - REFERRED In a letter to the Board, Mr. Ronald M. Stewart, Director, Head Start, Hansel Neighborhood Service Center, Inc., 1045 West Washington Street, P.O. Box 3132, South Bend, Indiana, advised that the Hansel Neighborhood Services Center, Inc., Head Start Program, located at 1820 South Michigan Street, would like to request that a handicapped parking space and sign be placed on Milton Street near its intersection with South Michigan Street and along the south side of the Head Start Administrative Office. Mr. Stewart noted that this would provide convenient access, including wheel chair access, to the Head Start Office on an 1 [l M REGULAR MEETING FEBRUARY 11, 1991 ongoing basis for parents and visitors with handicap conditions. Mr. Leszczynski made a motion that this request be referred to the necessary City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: Handicapped Parking Space LOCATION: 502 South 23rd Street REMARKS: Requested by Mr. Kirk A. Ruff, Sr. 2. NEW INSTALLATION: Handicapped Parking Space LOCATION: 616 Lindsey REMARKS: Requested by Mr. Philip Shapiro APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following one (1) Rubbish and Garbage license application has been received, reviewed and recommended for approval: 1. Superior Waste Systems 20645 West Ireland Road South Bend, Indiana 46680 It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE RELEASE OF CONTRACTORS BOND Mr. Leszczynski advised that the Engineering Department has recommended that the Bond of Contractor for Bill Heiman Construction, Inc., be released effective March 13, 1991. Mr. Leszczynski therefore made a motion that the recommendation be accepted and the bond be released. Mrs. DeClercq seconded the motion which carried. APPROVE TITLE SHEETS: - IRONWOOD DRIVE SANITARY SEWER EXTENSION PROJECT - TWYCKENHAM DRIVE WIDENING Mr. Leszczynski advised that Title Sheets for the above referred to projects were being presented at this time for execution. Mr. Leszczynski noted that the Ironwood Drive Sanitary Sewer Extension Project will take place from Randolph to Ireland and the Twyckenham Project will extend from McKinley to State Road 23. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheets were approved and signed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Certificates of Insurance for the following were accepted and filed: - Jacobs, Visconsi & Jacobs Company, Etal 25425 Center Ride Road Cleveland, Ohio 1 t REGULAR MEETING FEBRUARY 11, 1991 - Mr. Thomas Walsh W & K Equipment Company Walsh and Kelly, Inc. 1700 East Main Street Griffith, Indiana FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that nine (9) City/Miscellaneous Properties were cleaned from January 24, 1991 to January 30, 1991 and that thirty-eight (38) other properties were cleaned from January 23, 1991 through January 29, 1991. Therefore, Mrs. DeClercq made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket Nos. 1164 through 1409 and Nos. 1528 through 1617 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:56 a.m. ANNOUNCEMENT OF SPECIAL MEETING It was noted that there will be a Special Meeting of the Board of Public Works at 2:30 p.m. on Tuesday, February 12, 1991, regarding the Official Statement/Tax Anticipation Time Warrants. John E. Leszczynsk Patricia E. DeClercq Katherine Humphreys ATTEST: Sandra M. Parmerlee, Cler