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HomeMy WebLinkAbout01/28/91 Board of Public Works MinutesREGULAR MEETING. JANUARY 28, 1991 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, January 28, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the opening of bids for Century Center - Dimmer Bank and Lighting Console, was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on January 21, 1991, were approved. FAVORABLE RECOMMENDATION - ALLEY VACATION: A PORTION OF AN E/W ALLEY SOUTH OF MISHAWAKA AVENUE RUNNING E. FROM 20TH STREET TO 21ST STREET Mr. Leszczynski advised that the Board has received Substitute Bill No. 72-1990 from the Common Council along with a letter from the Council Attorney asking the Board to give their recommendation to the Council concerning the vacation of the following alley: An East-West alley South of Mishawaka Avenue running East from 20th Street to 21st Street bordered by Lots 5 and 43 on the North and Lots 13 and 42 on the South excepting the north -south alley for a total combined distance of 267 feet more or less, all in Dunn's 1st Addition, the Original Plat of River Park Hammond & Whitcomb Addition and Shank's 1st Addition in the City of South Bend, St. Joseph County, Indiana. Mr. Leszczynski noted that basically what Substitute Bill No. 72-90 has done is change the proposed alley vacation from 20th Street to Ironwood to 20th to 21st Streets which was done to address technical concerns of the Police and Fire Departments. The Bill, however, does not address the concerns of Indiana and Michigan Power but those concerns will be addressed later this evening at the Common Council Public Hearing. Mr. Leszczynski noted that in regard to the City's concerns, the revised legal description for this alley vacation does address the technical concerns the City previously had and does reserve the rights of utilities which is typical in vacation petitions. Therefore, Ms. Humphreys made a motion that the Board send a positive recommendation to the Common Council concerning Substitute Bill No. 72-90. Mr. Leszczynski seconded the motion which carried. Mrs. DeClercq abstained. PUBLIC HEARING - INTENT TO DISPOSE OF CITY OWNED PROPERTY AND SALE OF CITY -OWNED PROPERTY - 1716 SOUTH MICHIGAN STREET Mr. Leszczynski advised that this was the date set for the Board of Public Works, as designee of the Mayor, to conduct a Public Hearing to receive or hear comments from persons interested in or affected by the Board's intent to dispose of the following described real property situated in South Bend, St. Joseph County, Indiana: Lots 41 and 42, of Dubail's First Addition, commonly known as 1716 South Michigan Street, South Bend, Indiana. REGULAR MEETING JANUARY 28, 1991 The Clerk tendered proofs of publication of Notice of Public Hearing which was published in the South Bend Tribune and the Tri-County News. Mr. Leszczynski noted for the record that on December 26, 1990, the Board filed an appraisal as submitted by B. David Huntington and Associates, Inc., 1520 North Main Street, Mishawaka, Indiana, indicating that the value of the property is within a range from twenty one thousand five hundred dollars ($21,500.00) to twenty four thousand dollars ($24,000.00). Additionally, the Board is in receipt today of an appraisal from Ms. Cleo Hickey, Downtown Project Manager, Department of Economic Development, indicating that the property value is within a range from nineteen thousand nine hundred and eighty dollars ($19,980.00) to twenty seven thousand five hundred forty dollars ($27,540.00). Mr. Leszczynski advised that the Board is in receipt of one (1) bid received from Mr. James P. Locker, Locker Realty, 527 West Colfax Avenue, South Bend, Indiana, Authorized Agent for James E. Kalka, Sr. and Etha M. Kalka, 1302 Riding Mall, South Bend, Indiana, in the amount of $24,000.00. Mr. Leszczynski further advised that at this time the Board will conduct the required Public Hearing on this matter. There being no one present wishing to address the Board regarding this matter, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Public Hearing was closed. Therefore, Ms. Humphreys made a motion that the bid submitted by Mr. James Locker on behalf of James E. and Etha M. Kalka in the amount of $24,000.00 be accepted and approved subject to Common Council approval. Mr. Leszczynski seconded the motion which carried. OPENING OF BIDS - GAS SPHERES PURGING AND INSPECTION - WASTEWATER TREATMENT PLANT This was the date.set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: HARTFORD STEAM BOILER 300 South Riverside Plaza 700N Chicago, Illinois 60606 Bid was signed by Mr. Dan Jimenez, Unit Manager, Non - Collusion was in order and a five per cent (5%) Bid Bond was submitted. BID: Item 1 Purging the Gas Spheres: Lump Sum Price: $10,000.00 Item 2 Inspection of Gas Spheres Lump Sum Price: $50,000.00 and Gas Piping: Item 3 Installation of Valves: Lump Sum Price: $10,000.00 Total Lump Sum Price (1,2 & 3): $70,000.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bid was referred to the Bureau of Wastewater for review and recommendtion. REGULAR MEETING MJ 1 1 1 JANUARY 28, 1991 OPENING OF BIDS - UP TO TWENTY-FIVE (25) NEW VEHICLES FOR THE 1991 POLICE VEHICLE FLEET This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Charles Non -Collusion Affidavit was in (10%) Bid Bond was submitted. BID: J. Lindzy, Fleet Manager, order and a ten per cent Twenty-five (25) 1991 Chevrolet Caprice 4 door sedans Model iBL19: Net Price Each: $ 12,849.57 Net Price Twenty-five Units: $321,239.25 Exceptions to bid specifications: 1. Spotlight L.H. - is six (6) inch halogen and is factory installed. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above bid was referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - CENTURY CENTER - DIMMER BANK AND LIGHTING CONSOLE Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the above referred to project. The following bids were opened and publicly read: STUDIO ONE INCORPORATED 511 East Colfax South Bend, Indiana 46617-2715 Bid was signed by Mr. Richard C. Bakos, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $2,250.00 was submitted. BID: $30,174.00 VINCENT LIGHTING SYSTEMS COMPANY 20810 Miles Parkway Cleveland, Ohio 44128 Bid was signed by Joni Roecker, Treasurer, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $2,200.00 was submitted. BID: $43,987.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Century Center Board of Managers for review and award. OPENING OF QUOTATIONS - ASBESTOS ABATEMENT - OSCO DRUG STORE Mr. Leszczynski advised that this was the date set for receiving and opening of Quotations for the above referred to project. The following Quotation was opened and publicly read: rM REGULAR MEETING JANUARY 28, 1991 SUMMIT ABATEMENT CONTRACTING, INC. 7255 Tower Road Battle Creek, Michigan 49017 Quotation was submitted by Mr. William W. Morris, General Manager and is as follows: QUOTATION: $6,041.35 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Quotation received was referred to the Engineering Department for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: YOUNG WOMEN'S CHRISTIAN ASSOCIATION WOMEN'S CRISIS SHELTER ACTIVITY The targeted goal for this activity is to provide shelter to two hundred thirty (230) women and their children. The total cost of this activity shall not exceed $25,078.00. HISTORIC PRESERVATION COMMISSION HISTORIC PRESERVATION ACTIVITY The targeted goal of this project is to enable The Historic Preservation Commission to expand its activities throughout the City. The total cost of this activity shall not exceed $13,650.00. DIVISION OF ECONOMIC DEVELOPMENT AND BUSINESS ASSISTANCE BUSINESS ASSISTANCE ADMINISTRATION The targeted goal for this activity is to provide staffing and technical support for the West Washington/Chapin project as well as planning and administrative support for other CDBG-eligible activities which might be undertaken by the Agency. The total cost of this activity shall not exceed $45,000.00. DEPARTMENT OF CODE ENFORCEMENT MANAGEMENT/INSPECTION ACTIVITY The targeted goal for this activity is to conduct seven hundred fifty (750) initial substandard building inspections. The total cost of this activity shall not exceed $150,100.00. DEPARTMENT OF CODE ENFORCEMENT NEIGHBORHOOD CLEAN-UP CREW ACTIVITY The targeted goal for this activity is to clean up one thousand three hundred (1,300) sites within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $129,449.00. REAL SERVICES, INC. OLDER ADULT CRIME VICTIM PROGRAM ACTIVITY The targeted goal for this activity is to counsel seven hundred (700) victims. The total cost of this activity shall not exceed $9,326.00. SPECIALIZED TRANSPORTATION SYSTEM, INC. SPECIALIZED TRANSPORTATION SERVICE The targeted goal for this activity is to provide five thousand five hundred (5,500) one-way trips to elderly and 1 1 23 REGULAR MEETING JANUARY 28, 1991 handicapped persons residing within the corporate boundaries of the City of South Bend. The total cost of this activity shall not exceed $29,379.00. NORTHEAST NEIGHBORHOOD COUNCIL, INC. NORTHEAST NEIGHBORHOOD COUNCIL The targeted goal for this activity is to be open two hundred forty (240) days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $4,832.00. COMMUNITY COORDINATED CHILD CARE, INC. DAY CARE SUBSIDY ACTIVITY The targeted goal for this activity is to provide three thousand two hundred (3,200) child days of services. The total cost of this activity shall not exceed $42,087.00. SOUTH BEND REDEVELOPMENT COMMISSION REDEVELOPMENT ADMINISTRATIVE BUDGET The targeted goal for this activity is to provide staffing and technical support for the CDBG program, West Washington project, Monroe Park, Central Business District, East Bank, Studebaker Corridor, Urban Enterprise Zone, Economic Development loans, Airport 2010 and various other projects within the City. The total cost of this activity shall not exceed $174,400.00. HUMAN RIGHTS COMMISSION FAIR HOUSING COUNSELING ACTIVITY Program guidelines for this activity indicate that examples of duties which the staff personnel will undertake are to conciliate all discrimination in housing complaints filed with the Human Rights Commission, formulate proposed consent agreements as a means of rectifying unlawful housing discrimination and to conduct post finding reviews with Complainant and respondent. The total cost of this activity shall not exceed $13,000.00 for personnel costs. MADISON CENTER, INC. SEXUAL ASSAULT INTERVENTION PROJECT The targeted goal for this activity is to counsel eighty (80) victims and provide outreach, education and support services to two thousand five hundred (2,500) non -victim individuals. The total cost of this activity shall not exceed $23,290.00. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Contracts were approved and executed. APPROVE PROPOSAL FOR ENGINEERING SERVICES - POINTE VIRIDIAN AREA Mr. Leszczynski advised that Clyde E. Williams & Associates, Inc., 1843 Commerce Drive, South Bend, Indiana, submitted a Proposal for final design for Viridian Drive as requested by the Department of Redevelopment. The Proposal indicates that Clyde E. Williams will provide photogrammetric, survey and design engineering services for the completion of Viridian Drive and to revise the current plans for Viridian Lake. The total project fee for this project shall not exceed $25,712.00. Mr. Leszczynski made a motion that the Proposal as submitted be approved. Ms. Humphreys seconded the motion which carried. REGULAR MEETING JANUARY 28, 1991 APPROVE PROPOSAL FOR ENGINEERING SERVICES - FAIRFAX DRIVE nPATNAaP Mr. Leszczynski advised that Lawson -Fisher Associates, 525 West Washington Street, South Bend, Indiana, has submitted a Proposal for Engineering Services for a preliminary study of the drainage problems located along Fairfax Drive near North Falls Church Court. Mr. Leszczynski further advised that the purpose of this study is to look into the drainage problems in the Fairfax area and make some recommendations. The total cost of this Proposal shall not exceed $12,321.00. It is noted that services under this Proposal will include field investigation of the drainage system along Fairfax Drive and the physical configuration of the Crest Manor Detention Basin, define the hydrology for the area and determine possible alternatives for improving drainage and prepare cost estimates for alternatives and a Report of findings. Mr. Leszczynski made a motion that the Proposal as submitted be approved. Ms. Humphreys seconded the motion which carried. APPROVE AGREEMENTS FOR ENGINEERING SERVICES - AIRPORT 2010 PROJECT• - NORTHWEST LOOP STREET - RECONSTRUCTION OF MAYFLOWER ROAD Mr. Leszczynski informed the Board that Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana, has submitted to the Board Agreements for Engineering Services for the Northwest Loop Street and the reconstruction of Mayflower Road in conjunction with the Airport 2010 Project. It is noted that the Northwest Loop Street design and survey fee is $40,900.00 and the Mayflower Road design and survey fee is $76,500.00. The Agreement for the Northwest Loop indicates that Cole shall prepare plans, specifications and right-of-way drawings and related items necessary for the purchase of rights -of -way and the construction of the Northwest Loop Street that is connected to relocated Old Cleveland Road in the Airport 2010 Project. The Standard Form of Agreement submitted for the Mayflower Road reconstruction indicates that Cole shall prepare plans, specifications and right-of-way drawing and related items necessary for the purchase of rights -of -way and the construction of Mayflower Road from relocated Old Cleveland Road to the south approximately 2,700 lineal feet with a boulevard type landscaped median. Mr. Leszczynski noted that the timeframe for these projects is one (1) year with the preliminary study to be completed in forty-five (45) days and the final study in sixty (60) days. Therefore, Mr. Leszczynski made a motion that the Agreements as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE ASSURANCES TO INDIANA DEPARTMENT OF TRANSPORTATION - TWYCKENHAM DRIVE AND CORBY BOULEVARD PROJECT Mr. Leszczynski advised that submitted to the Board for approval and execution is a letter to the Chief, Division of Land Acquisition, Indiana Department of Transportation, State Office Building, Indianapolis, Indiana, indicating that in compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended by the Surface Transportation and Uniform Relocation Assistance Act of 1987, the following assurance is made: Where Federal Funds are involved in any project or program which results in real property acquisition or displacement, City of South Bend, Indiana, will comply with said Act and Regulations effective April 2, 1989. Therefore, Mr. Leszczynski made a motion that the Letter as submitted be approved and executed for submission to the Indiana Department of Transportation. Ms. Humphreys seconded the motion which carried. 1 1 1 0 REGULAR MEETING JANUARY 28, 1991 APPROVE CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS: - 1990 CONCRETE IMPROVEMENTS PROJECT - UNION STATION PARKING LOT IMPROVEMENTS PROJECT - RINK RIVERSIDE WALKWAY PROJECT Mr. Leszczynski advised that the following Contractors have submitted final Change Orders and Project Completion Affidavits for the following projects: 1990 CONCRETE IMPROVEMENTS PROJECT CHANGE ORDER NO. 1 (FINAL) CONTRACTOR: Kankakee Valley Construction Company, Inc. 2055 North 150 East P.O. Box 1471 LaPorte, Indiana 46350 INCREASE: $14,270.30 NEW CONTRACT AMOUNT INCLUDING C.O.: $85,494.80 UNION STATION PARKING LOT IMPROVEMENTS PROJECT CHANGE ORDER NO. 1 (FINAL) CONTRACTOR: Walsh & Kelly, Inc. 24358 State Road 23 South Bend, Indiana 46614 INCREASE: $4,495.83 NEW CONTRACT AMOUNT INCLUDING C.O.: $62,678.03 RINK RIVERSIDE WALKWAY PROJECT CHANGE ORDER NO. 2 (FINAL) CONTRACTOR: Kaser-Spraker Construction, Inc. P.O. Box 3605 South Bend, Indiana INCREASE: $43,005.55 NEW CONTRACT AMOUNT INCLUDING C.O.: $314,284.55 Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Final Change Order and Project Completion Affidavit indicating the new final cost for the 1990 Concrete Improvements Project was approved and the appropriate three-year Maintenance Bond as submitted was accepted and filed. Additionally, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Final Change order and Project Completion Affidavit indicating the new final cost for the Union Station Parking Lot Improvements Project was approved and the appropriate three-year Maintenance Bond as submitted was accepted and filed. Finally, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Final Change order and Project Completion Affidavit indicating the new final cost for the Rink Riverside Walkway Project was approved and the appropriate three-year Maintenance Bond as submitted was accepted and filed. FILING OF REQUEST FOR REMOVAL FROM EMERGENCY BOARD -UP SERVICES LIST AND FILING OF REQUEST FOR PLACEMENT ON EMERGENCY BOARD -UP SERVICES LIST Mr. Leszczynski advised that Harmon Glass Company, P.O. Box 2615, South Bend, Indiana, has requested that their name be removed from the list of contractors providing Emergency Board -up Services. Therefore, a vacancy on the list exists and G.B.R. Investments, 1628 South Michigan Street, South Bend, Indiana, has requested to be placed on the list. Mr. Leszczynski made a motion that the request of Harmon Glass Company for removal from MMW REGULAR MEETING JANUARY 28, 1991 the list be accepted for filing and the request of G.B.R. Investments for placement on the list be filed. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR ONE (1) CAB AND CHASSIS GVW 62,000 LBS. AND ONE (1) ROLL OFF HOIST In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, requested that the Board advertise for the receipt of bids for one (1) cab and chassis with a gross vehicle weight of 62,000 lbs. and one (1) roll off hoist capable of lifting a capacity of 60,000 pounds at a dump angle of forty-eight (48) to fifty (50) degrees. This hoist will be mounted on the above mentioned cab and chassis. Mr. Kruszynski further advised that this vehicle will be used by the Department of Sanitation to haul 15 yard and 30 yard roll boxes from various City owned sites throughout the City to the landfill on a daily basis. This bid reflects additional equipment being added to the fleet and will not show a trade-in. Therefore, Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWO (2) 10,000 GALLON UNDERGROUND STORAGE TANKS FOR UNLEADED AND DIESEL FUEL, REMOVAL OF OLD TANKS, INSTALLATION OF NEW TANKS AND INSTALLATION OF GAS BOY FUEL MONITORING SYSTEM In a letter to the Board Mr. Robert Kruszynski, Manager, Department of Sanitation, requested that the Board advertise for th receipt of bids for two (2) 10,000 gallon underground storage tanks. These tanks will be used to store unleaded gasoline and diesel fuel needed to operate their fleet. In addition to providing the two (2) tanks, this bid will also include the removal of old tanks, installation of new tanks and the installation of the "Gas Boy" fuel monitoring system. The "Gas Boy" system will be compatible with the new HTE vehicle maintenance program. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY - 622 SOUTH RUSH STREET Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request submitted to the Board on September 4, 1990 to purchase the City -owned property at 622 South Rush Street. At this time, the Department of Economic Development has recommended that this property not be sold as it is in the Monroe Park portion of the South Bend Central Development Area and they would like the City to continue to hold the property for future infill housing. Therefore, Mrs. DeClercq made a motion that the recommendation of the Department of Economic Development be accepted and approved and the request be denied. Ms. Humphreys seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1. REMOVAL OF: Handicap Parking spaces at 1128 East Bowman and 718 North Allen REGULAR MEETING JANUARY 28, 1991 m REMARKS: Mr. Smith, who previously requested the signs, now resides at neither address. This action corrects previous traffic control device dated 12-17-90. APPROVE AND OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the following bonds be approved and/or released as indicated: CONTRACTOR'S BONDS Emma Linares Release Effective 2-2-91 T.J. Ready & Sons Release Effective 10-19-91 Robert A. Trowbridge Release Effective 1-28-91 EXCAVATION BOND - Edward J. White, Inc. Approve Effective 1-28-91 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above bonds were approved and/or released as indicated above. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Peerless -Midwest, Inc., P.O. Box 26, Granger, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists from the Department of Code Enforcement indicating that seven (7) City/Miscellaneous Properties were cleaned from January 14, 1991 to January 17, 1991 and that thirty-four (34) other properties were cleaned from January 14, 1991 through January 19, 1991. Therefore, Mrs. DeClercq made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 752 through Claim Docket No. 1084 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:04 a.m. r Jo Ems�. __Leszczy//i f�s 0. P�Ltr.lcia E. DgCIercq AT ST : /} Sandra M. Parmerlee, Clerk