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HomeMy WebLinkAbout01/21/91 Board of Public Works MinutesREGULAR MEETING JANUARY 21, 1991 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, January 21, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) and Project Completion Affidavit - 1990 Concrete Improvements Project, was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by and carried, the minutes of the regular meeting on January 14, 1991, were approved. PUBLIC HEARING 1ST E/W ALLEY Mr. Leszczynsk Board's Public follows: AND FAVORABLE RECOMMENDATION - Ms. Humphreys of the Board held VACATION: 1ST N. OF SOUTH STREET i advised that this was the date set for the Hearing on a proposed alley vacation described as The first east -west alley north of South Street, located between the West line of Fellows Street and the east line of the first north -south alley West of Fellows Street, for a distance of approximately 132 feet and a width of approximately 11 feet, of which the North half of alley is situated in Stern's Subdivision, and the South half of alley is situated in Ann E. Jodon's Subdivision. Both parts are located in the East half of the southwest quarter of Section 12, Township 37 North, Range 2 East, in the City of South Bend, St. Joseph County, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. William A. Panzica, Partner, River Glen South Associates, 422 East Monroe Street, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated as well as affected property owners within one hundred fifty feet (1501) of the alley to be vacated were notified of the Board's Public Hearing date. Mr. William Panzica, Petitioner, representing River Glen South Associates, 422 East Monroe Street, South Bend, Indiana, was present and addressed the Board. Mr. Panzica advised that the partnership owns the land on the one side and they have just purchased the land opposite the alley to add an additional thirteen (13) parking spaces. He noted that vacating the alley would allow vehicles to pull out into that area. Mr. Panzica further noted that they have had the property rezoned to Commercial to put in the parking spaces and have improved the alley by paving it and putting in an extra dry well. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. Ms. Humphreys noted that the Board is in receipt of favorable recommendations from the various departments and bureaus that have reviewed this Vacation Petition, and she therefore made a motion that the Board forward to the Common Council a favorable recommendation on this alley vacation. Mrs. DeClercq seconded the motion which carried. 1 J 1 REGULAR MEETING JANUARY 21, 1991 APPROVE CHANGE AUTHORIZATION, FINANCING AGREEMENT, ADDENDUM TO AGREEMENT AND INSTALLMENT PAYMENT AGREEMENT - IBM Mr. Leszczynski advised that the above referred to documents have been submitted to the Board for approval. Mr. Leszczynski noted that the Installment Payment Agreement indicates the purchase of two (2) remote control units, nine (9) infowindow 14" color monitors, three (3) proprinter III and one (1) Proprinter XL24E for a total cost of $18,880.00. Ms. Humphreys made a motion that the above referred to documents be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE FINANCING AGREEMENT AND ADDENDUM TO AGREEMENT - IBM Mr. Leszczynski indicated that the Board is in receipt of a Financing Agreement and an Addendum to Agreement submitted by IBM, 215 South St. Joseph Street, South Bend, Indiana. It is noted that the Financing Agreement as submitted is for other IBM charges and services and indicates that the total amount financed is $28,988.89. Therefore, Mr. Leszczynski made a motion that ,_here two (2) documents as submitted by IBM be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE ESCROW AGREEMENT - DEMOLITION OF TRANSWESTERN BUILDING PROJECT Mr. Leszczynski advised that pursuant to the bid award on January 14, 1991, to Warner & Sons, Inc., for the demolition of the Transwestern Building, the required Escrow Agreement between the City on behalf of its Redevelopment Commission acting by and through the Board of Public Works and Warner and Sons, Inc., has been prepared and submitted to the Board for approval and execution. It is noted that the Escrow account will be set-up with Society Bank. Therefore, Mrs. DeClercq made a motion that the Agreement be approved. Ms. Humphreys seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM I DEPARTMENT OF CODE ENFORCEMENT CODE ENFORCEMENT MANAGEMENT AND INSPECTION ACTIVITY Addendum I extends the Contract expiration date to February 28, 1991. ADDENDUM I DEPARTMENT OF CODE ENFORCEMENT NEIGHBORHOOD CLEAN UP CREW ACTIVITY Addendum I extends the Contract expiration date to February 28, 1991. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the above referred to Addenda were approved and executed. APPROVE CONTRACTION CONTRACT - REMODELING OF NEW EOUIPMENT SERVICES BUILDING Mr. Leszczynski advised that in accordance with the bid awarded on January 7, 1991, to L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, in the amount of $819,719.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. LU REGULAR MEETING JANUARY 21, 1991 AWARD BIDS - FERRIC CHLORIDE, SULFUR DIOXIDE AND CHLORINE - BUREAU OF WASTEWATER In a letter to the Board, Mr. Karl R. Kopec, Manager of Operations, Environmental Services, advised that based on the chemical bids that were received on December 31, 1990, it is being recommended that awards be made to the following low bidders: Item #1 - Chlorine: Cardinal Chemical @ $320/ton - no deposit. Item #2 - Ferric Chloride: K.A. Steel Chemicals @ $178.30/dry ton. Item 43 - Sulfur Dioxide: Cardinal Chemical @ $359/ton - no deposit. Ms. DeClercq made a motion that the recommendation be accepted and the bids be awarded. Ms. Humphreys seconded the motion which carried. APPROVE CHANGE ORDER NO. 4 - CONTRACT I - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mr. Leszczynski advised that Tenney Pavoni Associates, Inc., 744 West Washington Street, South Bend, Indiana, has submitted Change Order No. 4 - Contract I - Wastewater Treatment Plant Improvements Project, indicating that the contract amount be increased by 45,010.63 for a new Contract sum including this Change Order in the amount of $8,913,064.98. It is noted that the Change Order has already been executed by the Contractor, Superior Construction Company, Inc. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) was approved and executed. APPROVE CHANGE ORDER NO. 5 - CONTRACT II - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mr. Leszczynski advised that Tenney Pavoni Associates, Inc., 744 West Washington Street, South Bend, Indiana, has submitted Change Order No. 5 - Contract II - Wastewater Treatment Plant Improvements Project, indicating that the contract amount be increased by $45,560.00 for a new Contract sum including this Change Order in the amount of $7,740,440.50. It is noted that the Change Order has been executed by Calumet Construction Corporation, the Contractor for this project. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) was approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR THE ASBESTOS REMOVAL AT 1217-1221 AND 1302-041 WASHINGTON AND DEMOLITION OF 12152,1243 AND 1402 WEST WASHINGTON In a letter to the Board, Mr. David L. Norris, Project Manager, West Washington -Chapin Revitalization Project, advised that the Department of Redevelopment is requesting that the Board of Public Works advertise for the receipt of bids for the removal of asbestos from the following buildings: 1217 - 1221 West Washington 1302 - 042 West Washington Also, they are requesting that the Board advertise for the receipt of bids for demolition of the following buildings: 12152 West Washington 1243 West Washington 1402 West Washington 1 1 M REGULAR MEETING JANUARY 21, 1991 Mr. Norris informed the Board that all of the above properties are within the West Washington -Chapin Development Area and are owned by the South Bend Department of Redevelopment. Mrs. DeClercq made a motion that the request as submitted be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PAINTING BASEMENTS AND TUNNELS - WASTEWATER TREATMENT PLANT Mr. Karl R. Kopec, Operations Manager, Environmental Services, requested that the Board advertise for the receipt of bids for painting the basements and tunnels at the South Bend Wastewater Treatment Plant. Mr. Kopec advised that the painting will include all piping and walls. Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF OFFICE OF COMMUNITY AFFAIRS TO CONDUCT 16TH ANNUAL WORLD'S LARGEST GARAGE SALE - JUNE 1, 1991 In a Memorandum to the Board, Ms. Susan O'Connor, Events Coordinator, Office of Community Affairs, requested permission to hold the 16th Annual World's Largest Garage Sale on Saturday, June 1, 1991 at the Jefferson and St. Joe Municipal Parking Garage. Ms. O'Connor advised that in addition to standard traffic controls, she would also like to request crowd control and paramedic on -call coverage. These safety measures are necessary between 6:00 a.m. and 3:00 p.m. but crowd control is not needed until 8:30 a.m. Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF SOUTH BEND TRIBUNE TO CONDUCT 8TH ANNUAL SUNBURST MARATHON, 5K AND 10K FOOT RACES - JUNE 8, 1991 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request, which was submitted to the Board on January 7, 1991, and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendations be accepted and the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST OF CITY AWNING TO INSTALL FOUR (4) CANOPIES AT "DOCWEEDS" (FORMER J.C. PENNY BUILDING) Mr. Leszczynski stated that the request submitted by City Awning on December 17, 1990, to install four (4) canopies at "Docweeds" which is the former J.C. Penny building, has been reviewed by the appropriate City departments and bureaus and based on that review, approval of the request is recommended. Therefore, Mr. Leszczynski made a motion that the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE REQUEST OF CITY AWNING TO INSTALL CANOPY AT CATERING BY BILLIES 1103 E. WAYNE STREET) Mr. Leszczynski informed the Board that the above referred to request which was submitted to the Board on December 17, 1990, has been reviewed by the various City departments and bureaus and at this time approval is recommended. Ms. Humphreys therefore made a motion that the request to install the canopy at Catering by Billies at 103 East Wayne Street, be approved. Mrs. DeClercq seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Certificate of Insurance for Memorial Health System, Inc., etal, 205 West Jefferson, Suite 600, South Bend, Indiana, was accepted and filed. me REGULAR MEETING JANUARY 21, 1991 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS LISTS A report from the Department of Code Enforcement indicating a total of fifteen (15) properties cleaned from January 2, 1991 to January 10, 1991, was submitted. Upon a motion made by Mrs. DeClercq, seconded,by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services of St. Joseph County, submitted a list containing seventy (70) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 112 through 231 and Nos. 287 through 672 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:46 a.m. 9ohn LeszZczyngki !1� �/ �• . 1 la DeClercq / ATTE Sandra M. Parmerlee, Clerk 1 1 1