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HomeMy WebLinkAbout01/14/91 Board of Public Works MinutesEel REGULAR MEETING JANUARY 14, 1991 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, January 14, 1991, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Contract with Walker Parking Consultants/ Engineers, Inc. was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on January 7, 1991, were approved. APPROVE SUPPLEMENTAL AGREEMENT NO. 1 - PHASE II - SIGNALIZATION OF INTERSECTIONS Mr. Leszczynski advised that Clyde E. Williams & Associates, Inc., 1843 Commerce Drive, South Bend, Indiana, has submitted Supplemental Agreement No. 1 to the Agreement which was approved and executed by the Board on August 13, 1990 for a combined location -design study and report, warrant analyses, environmental study services and project design services including field survey for Phase II of the extension of the fibre -optic interconnected signal system, computerized monitoring and control, signal timing and reconstruction of seven (7) substandard traffic signals. The Supplemental Agreement indicates that it has been determined that less signals need warrant analysis but at the same time two (2) locations for the addition of new traffic signals need to be added. Mr. Leszczynski noted that this Supplemental Agreement indicates a downward adjustment in the amount of approximately ten thousand dollars ($10,000.00). Mr. Leszczynski made a motion that the Supplemental Agreement as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE AGREEMENTS - MEMBERS OF THE BOARD OF PUBLIC SAFETY Mr. Leszczynski advised that Agreements between the City of South Bend, through its Board of Public Works, and Mr. Elmer L. Carr, Mr. Jack R. Bland and Mr. Ted T. Zakowski, in their capacity as members of the Board of Public Safety, have been submitted to the Board for approval. It is noted that these Agreements are for the period January 1, 1991 until December 31, 1991 and indicate that Board members shall be compensated for services rendered in the amount of $3,400.00 per year. Mrs. DeClercq made a motion that the Agreements as submitted be approved. Ms. Humphreys seconded the motion which carried. APPROVE CONSULTATION AND EDUCATION SERVICE AGREEMENT - MADISON CENTER Ms. Catherine A. Hubbard, Personnel Director, addressed the Board and advised that submitted today for approval is a Consultation and Education Service Agreement with Madison Center, 403 East Madison Street, South Bend, Indiana, to administer the Employee Assistance Program for the City of South Bend for calendar year 1991 at a cost of $17,000.00 which is a $2,000.00 increase over 1990. Ms. Hubbard stated that she would recommend the approval of this Agreement for 1991 based on the satisfactory services that have been provided to the City. She noted that the average number of employees that were referred to Madison Center during 1990 was 1 1 9 REGULAR MEETING JANUARY 14, 1991 one thousand one hundred sixty (1,160) and the utilization rate was 6.60. Ms. Hubbard additionally advised that a review committee will be looking at this Agreement as well as contracts with other providers of these services to determine if the City can acquire employee assistance program services from another agency. Therefore, Ms. Humphreys made a motion that the Agreement as submitted be approved and.executed. Mrs. DeClercq seconded the motion which carried. APPROVE CONTRACT - WALKER PARKING CONSULTANTS/ENGINEERS, INC. Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board a Contract with Walker Parking Consultants/Engineers, Inc., Suite 100, 7330 Shadeland Station, Indianapolis, Indiana, which outlines the terms under which Walker will complete a maintenance program and manual for the Colfax.and Jefferson Street Parking Garages. This Contract will coordinate the efforts currently underway with the Wayne Street Parking Garage. Therefore, Mr. Leszczynski made a motion that the Contract as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. In response to questions from the news media concerning the profitability status of the parking garages, Ms. Humphreys noted that due to increased rates and a reduction in expenses, the garages will be at a neutral status. ADOPT RESOLUTION NO. 1-1991 - DISPOSAL OF OBSOLETE VEHICLE (FIRE DEPARTMENT) Mr. Leszczynski advised that pursuant to the bid award on September 24, 1990 to Gates Chevrolet, it is being recommended at this time that the vehicle to be traded -in on a new vehicle to be utilized by the Fire Department be declared obsolete and no longer needed by the City. Therefore, Mrs. DeClercq made a motion that the Resolution as submitted be adopted. Ms. Humphreys seconded the motion which carried and the following Resolution No. 1-1991was adopted: RESOLUTION NO. 1-1991 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY AS PART OF PURCHASE PRICE OF PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded in or exchanged for property of a similar nature: ONE (1) 1985 GMC JIMMY S41G5EK18H6FF520121 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be purchased, with the above -described property being traded in so as to reduce the purchase price, in part or in full: ONE (1) 1991 CHEVY SUBURBAN S#GNGV26K9MF122984 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of a similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 0 REGULAR MEETING JANUARY 14, 1991 1. The following described property shall be traded in or exchanged as a reduction on the purchase price of the following described property of a similar nature: PROPERTY TO BE TRADED -IN: One (1) 1985 GMC Jimmy S#1G5EK18H6FF520121 PROPERTY TO BE PURCHASED: One (1) 1991 Chevy Suburban S4GNGV26K9MF122984 2. That the latter described property, in No. 1 immediately above, shall be purchased from Gates Chevrolet Corporation, for a total purchase price of fifteen thousand five hundred ninety five dollars and forty-six cents ($15,595.46) the same reflecting a reduction for the trade-in or exchange of the former described property, in No. 1 immediately above,. 3. That the traded in or exchanged property, to wit: One (1) 1985 GMC Jimmy - S#1G5EK18H6FF520121 shall be removed from the inventory of the City of South Bend. ADOPTED this 14th day of January, 1991. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/ Patricia E. DeClercq, Member s/ Katherine Humphreys, Member ATTEST: s/Sandra M. Parmerlee, Clerk AWARD BID - DEMOLITION - TRANSWESTERN BUILDING In a Memorandum to the Board, Mr. Bob Allen, Manager, Bureau of Public Construction, advised that the bids received on December 31, 1990, for the demolition of the Transwestern Building have been reviewed and it is being recommended at this time that the Board award the low bid of Warner & Sons, Inc., P.O. Box 87, 29099 U.S. 33 West, Elkhart, Indiana, in the amount of $873,456.00 for this project. Mr. Allen noted that his review of the bids and conversations with Warner and Sons concluded that they have full understanding of the scope of the work and experience in demolition projects of similar size and complexity. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. Mr. James Cronk, 702 East LaSalle Street, South Bend, Indiana, was present and advised the Board that he is in opposition to this bid award. Mr. Cronk stated that in his opinion the building in question is one of the best assets the City has in the Studebaker Corridor. He noted that he very possibly will be relocated from the West Washington Redevelopment Area and he would be looking to move into the south end of the building slated for demolition and he therefore is opposed to the bid award. He noted that there are also tenants in the East Bank area that can fill the other end of the building or there are other possibilities for renting the total building so to demolish it is a waste of City funds, Studebaker Corridor funds and an irresponsible action. REGULAR MEETING JANUARY 14, 1991 1 Mr. Leszczynski thanked Mr. Cronk for voicing his concerns and stated that the Board rests comfortably that the Redevelopment Authority has exhausted every possibility to rent the building and suggested that Mr. Cronk talk to the Department of Economic Development about other relocation possibilities. Mr. Cronk stated that the building slated for demolition is the only building he would relocate to. APPROVE RECOMMENDATION TO REJECT BIDS AND READVERTISE FOR THE RECEIPT OF BIDS - ONE (1) DUAL REAR WHEEL CHASSIS (FIRE DEPARTMENT' In a letter to the Board, Fire Chief Luther Taylor advised that after reviewing the bids received from Jordon Motors, Inc., of Mishawaka, Gates Chevy World of South Bend and Carl Summers Ford Company of Fortville, Indiana, for one (1) one ton chassis, he recommends that all bids be rejected due to availability of new information. It is noted that these bids were opened by the Board on December 31, 1990. Chief Taylor further advised the Board that he has recently received new information on a heavier, light duty chassis that is available in a crewcab that meets their needs. They are currently using one of these chassis on one of their ambulances and have another one on order. This chassis has been the solution to many of their problems in the past and they believe it is well worth the time and in the best interests of the City to get a chassis that will eliminate many of their problems in the future. Chief Taylor noted that this chassis will be used for towing their thirty-five foot (351) hazardous materials trailer. Therefore, the Fire Department requests permission to readvertise for one (1) dual rear wheel 14,500 G.V.W. Crewcab Chassis. A Lease Purchase Agreement, funded by the E.M.S. Capital Improvement Fund will be the method use for payment. Therefore, Mrs. DeClercq made a motion that the bids received on December 31, 1990, be rejected and that the request to readvertise for the receipt of bids for one (1) dual rear wheel 14,500 G.V.W. Crewcab Chassis be approved. Ms. Humphreys seconded the motion which carried. DENY PETITION FOR RESTRICTED RESIDENTIAL PARKING ZONE - 900 BLOCK SOUTH TWYCKENHAM DRIVE Mr. Leszczynski stated that the Bureau of Traffic and Lighting has recommended that the Petition for the Establishment of a Restricted Residential Parking Zone in the 900 block of South Twyckenham Drive, which was submitted to the Board on December 10, 1990, be denied. The Bureau advised that a study was conducted on December 19, 1990 from 10:00 a.m. to 10:00 p.m. The study reveals that ordinance requirements were not met. The average percentage of occupancy was thirteen per cent (13%) and ordinance requirements indicate that seventy-five per cent (750) is required. Additionally, the percentage of non-resident vehicle registration was thirteen per cent (130) and ordinance requirements indicate that twenty-five per cent (250) must be met. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the Petition be denied. Ms. Humphreys seconded the motion which carried. DENY REQUESTS TO PURCHASE CITY -OWNED PROPERTY: - 841 SOUTH GRANT STREET - 1113-BURNS STREET - LOT 16 - KUNSTMAN'S ADDITION Mr. Leszczynski advised that requests to purchase the above WA REGULAR MEETING JANUARY 14, 1991 referred to City owned lots were received on September 29, 1990, October 2, 1990 and October 22, 1990. At this time, the Board has received recommendations from the various City departments and bureaus that have reviewed these requests and it is the recommendation of the Department of Code Enforcement that these requests be denied. Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the requests were reviewed as to whether or not there are other properties owned by the person requesting to purchase the property and how that property is maintained. Additionally, the recommendation is based on previous history of the maintenance of those other properties and whatever evidence there may be that there has been a problem in the past. Therefore, Mrs. Humphreys made a motion that the recommendation of the Department of Code Enforcement be accepted and the request to purchase the City -owned lot at 841 South Grant Street be denied. Mrs. DeClercq seconded the motion which carried. Additionally, Ms. Humphreys made a motion that the recommendation of the Department of Code Enforcement be accepted and the request to purchase the City -owned lot at 1113 Burns Street be denied. Mrs. DeClercq seconded the motion which carried. Finally, Ms. Humphreys made a motion that the recommendation of the Department of Code Enforcement be accepted and the request to purchase the City -owned lot known as Lot 16 Kunstman's Addition be denied. Mrs. DeClercq seconded the motion which carried. FILING OF REQUEST FOR PLACEMENT ON EMERGENCY BOARD -UP SERVICES LIST (FIRE DEPARTMENT) Mr. Leszczynski advised that Mr. Doug Holland and Mr. Andy VanLaere, Manvil Construction, Inc., 55425 Berry Avenue, South Bend, Indiana, have requested to be placed on the City's Emergency Board -Up Services list. Therefore, Mr. Leszczynski made a motion that their request be accepted for filing and they be placed on the list. Ms. Humphreys seconded the motion which carried. REQUEST OF CITY AWNING TO INSTALL CANOPY AT 2410 MISHAWAKA AVENUE- - AMERICAN LEGION POST 303 - REFERRED In a letter to the Board, Mr. Bob Hinsch, Sales Representative, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install a backlit canopy at the American Legion Post 303 located at 2410 Mishawaka Avenue. Mr. Hinsch advised that the canopy will encroach onto the public right-of-way and he submitted drawings indicating the canopy details. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORT - DECEMBER Mr. Leszczynski advised that the Board is in receipt of the monthly report for the month of December as received from the Humane Society of St. Joseph County, IN, Inc., indicating the types and number of animals handled for the City of South Bend. Ms. Humphreys made a motion that the report as submitted be accepted for filing. Mrs. DeClercq seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment and Training Services, submitted a list containing forty-one (41) claims and REGULAR MEETING JANUARY 1.4, 1991 0 recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the report as submitted was filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:51 a.m. ATT ST: Sandra M. Parmerlee, Clerk 11 John-E. Leszc 4JO-�� ra 2�L� - Patricia E. DeClercq